archiving best practices with symantec enterprise vault 8.0 lou zeidman regional sales manager,...

Archiving Best Practices with Symantec Enterprise Vault 8.0

Lou Zeidman

Regional Sales Manager, Information Risk Management

Agenda

Archiving Best Practices – Lessons Learned11

Archiving Process & Key Solution Needs22

What’s New in Symantec Enterprise Vault 8.033

3

Summary44

Symantec Enterprise Vault Overview ©2008 Symantec. All Rights Reserved.

Agenda




4

Summary44


Best Practices – Starting Out

5Symantec Enterprise Vault Overview ©2008 Symantec. All Rights Reserved.

Cost-justify around Storage and

PST/NSF migration

Educate differences vs. email, ECM and

E-Discovery

Don’t boil ocean on policies and leave legal hold

exposed

Best Practices – Selecting


Think long-term – change , growth &

performance

Consider manageability – security, admin &

reporting

Focus on content intelligence

Best Practices – Keys To Success


Think about scalability upfront

Protect like a Tier 1 application

Leverage Symantec &

Partner expertise

Agenda




8

Summary44


Key Information Issues

How Can I…

• Reduce storage costs?

• Improve email & file server performance?

• Manage unstructured information?

• Keep data readily accessible to end users?

•How do I simplify discovery?

• Reduce storage costs?

• Improve email & file server performance?

• Manage unstructured information?

• Keep data readily accessible to end users?

•How do I simplify discovery?

ManageIT Risk

MaximizeIT Performance


10

Symantec Enterprise Vault 8.0

• Flexible Policy-based Archiving Software – Resource management– Retention management– Discovery management

• #1 Intelligent Archiving Solution – Best Storage Footprint in Archiving – Seamless End User Experience – Secure foundation for archiving– Scalable architecture

• Proven Customer Success & Commitment– 9500+ customers and 16 MM+ users archived– Production customers archiving 5 MM+ messages/day– Deployments archiving 200K+ users

How Enterprise Vault Works

11

• Transparent Access

• Search

• Discovery / Supervision

• Secure

• Rationalize

• Retain / Expire

• Future Proof

• Index

• Categorize

• Classify

Cheaper

EmailServerFile

Server

Faster More Reliable

EnterpriseVault

SharePointServer


Enterprise Vault Archiving Platform

CLASSIFICATION

Legal

Info Sec.

HR

End Users

STORE

Migration

De-duplication

Compression

Transparency

12

SharePoint

IM Servers

Email Servers

File Servers

Legacy Databases

ECM

Desktops

MANAGE

Retention

Preservation

Expiree

Audit

Archive

DISCOVER

Export

Supervise

Search/Review

Analysis


Works with Your Existing Architecture

OPEN API’s

13

SharePoint

IM Servers

Email Servers

File Servers

Legacy Databases

ECM

Desktops

STORE

Open Storage

3rdParty Content

MANAGE

Open Classification

Open ECM

Encryption

DISCOVER

Open E-Discovery

Open Search


• Dynamic shortcuts

• Preview archived content

• Forward, reply, delete

• Archive, restore and search via toolbar/menus

• Option for client-less deployment (“Universal Shortcuts”)

• Support for Domino and Outlook Web Access

Seamless End-User Experience


Storage Reduction through PST/NSF Elimination

• Migrate PST/NSF into archive

– Even with mobile users

– Limited user action

Server Backup

15

Enterprise Vault

PC Backup

PC

Network Share

• Locate PST/NSF

– Network servers

– PCs

• Dispose of PST/NSF

– Delete, hide

– Compact

Transparent End-User Access

De-Dupe Across Email,

Attachments, SharePoint, etc.


16

Intelligent Archiving for Files

File Blocking

• Create policies to prevent unwanted files and delete certain data types

• Notification of policy violation

• Ensures compliance with corporate policies

• Keeps questionable or unwanted files off storage resources


17

Intelligent Archiving for Managing Unstructured Information

Intelligent Retention

Intelligent Classification

Intelligent Discovery & Monitoring

Automatic classification

User classification

ECM classification

How long shouldI keep this?

Where should I store this?

Intelligent Filtering

Delete non-relevant email before archiving

Search and review by category


Export•Native Format

•Attorney Review•Coding Tools

Step 4.

Review•Role-based Workflow

•Analyses •Report & Audits

Step 3.

Collect & Preserve•Target Custodians

•Search•Apply Legal Hold

Step 2.

Archive•Centralized

•Apply Retention•Records Mgmt

Step 1.

18

How Archiving Helps with E-Discovery


Export•Native Format

•Attorney Review•Coding Tools

Step 4.

Review•Role-based Workflow

•Analyses •Report & Audits

Step 3.

Collect & Preserve•Target Custodians

•Search•Apply Legal Hold

Step 2.

Archive•Centralized

•Apply Retention•Records Mgmt

Step 1.

19

Where Enterprise Vault Helps with E-Discovery


Open ECM Open E-DiscoveryOpenContent Collection Open Analytics

Agenda




20

Summary44


• Optimized Single Instance Storage• Fingerprinting of archived items• Store once and share across across all

archived information• Works with geographically dispersed archives

• Common storage model for the archive• One enterprise platform for all unstructured

information

Retain Efficiently

Intelligent Archiving

Benefit: Reduces the amount of storage required cutting server and storage capital and running costs

What’s New – Enterprise Vault 8.0

Advanced Storage Reduction


• New analytics tools speed review (Guided Review)• Conversational view of email threads• Bulk message marking (rules based)• Search within search

• New higher productivity user interface• Lightweight client within browser• Quickly filter by sender, date, tags, category

etc• Similar to LiveMeeting console

• Self-service for lawyers, HR, security ops

Find Easily

Self-Service

Discovery

Benefit: Reduces cost and risk of legal discovery with powerful end-user, legal and administrator search

What’s New – Discovery Accelerator 8.0

Simplified E-discovery with Guided Review


DA 8.0 – Home Screen

Company Confidential – For Internal Use Only

• Mobile Search • Blackberry & Windows Mobile• Search & access archived information

• Vault Cache

• Synchronized offline vault access• Bandwidth optimized (uses BITS)

Retain Efficiently


Benefit: Access to archived items from familiar user interfaces like Outlook, Notes, or Windows Explorer


Seamless End User Experience


• Simplified installation and configuration for SMB• Getting Started Configuration Wizard• Option to install known default settings• Uses known best practices

• Easy day-to-day administration• Age & Quota archiving in same policy• Common Tasks Dashboard• Exchange Managed Folder Support

Retain Efficiently


Benefit: Get EV up and running quickly and easily.


Simplified Install & Administration


GSW “Teaser” Trailer…

Company Confidential – For Internal Use Only

Agenda


Archiving Process & Key Needs22


28

Summary44


Summary

Value of Archiving …

• Reduced storage costs

• Improved email & file server performance

• Effectively managed unstructured information

• Enhanced data accessible to end users

• Simplified discovery

• Reduced storage costs

• Improved email & file server performance

• Effectively managed unstructured information

• Enhanced data accessible to end users

• Simplified discovery

ManageIT Risk

MaximizeIT Performance


30

&ANSWERS

QUESTIONS

Lou Zeidman

[email protected]

Thank You!

Copyright © 2008 Symantec Corporation. All rights reserved. Symantec and the Symantec Logo are trademarks or registered trademarks of Symantec Corporation or its affiliates in the U.S. and other countries. Other names may be trademarks of their respective owners.

This document is provided for informational purposes only and is not intended as advertising. All warranties relating to the information in this document, either express or implied, are disclaimed to the maximum extent allowed by law. The information in this document is subject to change without notice.

archiving best practices with symantec enterprise vault 8.0 lou zeidman regional sales manager,...

Documents

enterprise vault works

best practices keys

product information

unstructured information

key information issueshow

storage costs

email file server performance

product release dates