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This presentation introduces the Field Book Project, provides an overview of field books and their importance, and suggests what you should do if you find field books in your personal collections. Presented by Sonoe Nakasone, August 2011 at the Smithsonian Archives Fair Lecture Series.

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<ul><li> 1. Joint initiative between the National Museum ofNatural History and the Smithsonian InstitutionArchives Mission: one online location for field book content. Beginning as a Smithsonian-wide initiative andeventually including the entire biodiversitycommunity.</li></ul> <p> 2. What is a Field Book?*Primary source document. A record of field events leading upto and including the collection of biological specimens.Typical Field booksLess typical field books (may include) Specimen Lists Hand drawn Maps Journals with descriptions Sketchesof collecting specimen Photographs Field Correspondence 3. What is a Field Book?*Primary source document. A record of field events leading upto and including the collection of biological specimens.Typical Field booksLess typical field books (may include) Specimen Lists Hand drawn Maps Journals with accounts of Sketchescollecting specimen Photographs Field Correspondence 4. Other kinds of notes Depict specimens andsurrounding environment. Illustrate precise locationspecimen was found. Expound or comment onwhat was found. Something extra. 5. Field books meet several research needs Specific location information for specimen Itinerary information Environmental context Historic snapshot 6. Presented by Rusty Russell to the Society For The Preservation of Natural History Collections 7. Presented by Rusty Russell to the Society For The Preservation of Natural History Collections Collected at Tucson May 15this is a very common plant throughout southern Ariz. In many places it is a troublesome weed. The vine sometimes 30 feet long climb over bushes and small trees. It produces flowers until late in the fall. Most abundant along marshes and creeks. 8. Conservation and ManagementPhotocredit: PhotoNoracredit:LockshinAnnaFriedmanPreservation efforts headed by Conservator Anna Friedman are funded by theNational Park Service Save Americas Treasures grant. 9. What if there are field books in my family papers?Illustration in a moldyProceed With Caution and Care A book of 19th centuryscientific reports ofbook, by Shannon Ramos,national explorationCreative Commons:expeditions from SIAsAttribution 2.0.Reference Room library,Retrieved from Octobersuffering from a cracked28, 2010 article by spine and brittle paper,Catherine Shteynberg on Courtesy of Michal Long.The Bigger Picture. Retrieved fromSeptember 30, 2010article on The BiggerPicture:http://siarchives.si.edu/Advise about caring for your collections The Bigger Picture : blog/taking-care-our-ownhttp://siarchives.si.edu/blog/you-asked-we-answered-taking-care-your-own-archivesWikimediaCommons,retrievedSeptember13, 2011 10. What if there are field books in my family papers? Learn More About the Field Notes and Creator Who was your relative? Was collecting a job orhobby If collecting was part oftheir job, where did theywork?http://www.ubio.org/portal/ What locations and datehttp://Eol.orgranges are there? What Kind of Specimen arethey collecting? 11. What if there are field books in my family papers? Is It Appropriate to Keep or to Donate? Historical significance: What condition are theylocally, nationally, or in?internationally Do the specimens belong Do the field books matchto an institution?the scope of the Check specimen catalogs of repository you want to institutions your relative workeddonate to? for or contact the departments collections manager. 12. AcknowledgementsRusty Russell Anne Van CampCollections &amp; Informatics, Botany Director, SI ArchivesCarolyn Sheffield, Project Manager Sonoe Nakasone, Cataloging Coordinator Lesley Parilla, Cataloger and Graphics Designer Emily Hunter, CatalogerKira Cherrix, Image and Video Digitization Specialist, SIA Ricc Ferrante, Director of Digital Services, SIA Tammy Peters, Supervisory Archivist, SIANora Lockshin, Paper Conservator, SIA Sarah Stauderman, Collections Care Manager, SIAKirsten Tyree, Conservation Technician, SIA 13. Please Visit Our Website athttp://mnh.si.edu/rc/fieldbooks/Blog:http://nmnh.typepad.com/fieldbooks /Flickr:http://tinyurl.com/fbpflickr Questions?Carolyn Sheffield, Project Managersheffieldc@si.edu</p>