ARCHIVE FIRST: AN

INTELLIGENT DATA

ARCHIVAL STRATEGY,

PART 1 OF 3

PETER SJOBERG, SENIOR DIRECTOR, AMERICAS FILE, CONTENT AND CLOUD SOLUTIONS

© 2013 Hitachi Data Systems Corporation. All Rights Reserved.

For many IT organizations there is simply too much file data to deal with. You may have

some of the significant IT challenges, such as inadequate storage space, long backup

and restore operations, limitations on available power and floor space, extended or even

infinite retention periods, finding the right information in a timely manner, and more. The

first step to controlling this file – or “unstructured” – data is intelligent archiving, which

preserves access to data from its original location, and stores the data elsewhere. Storing

that data in a platform that scales while consuming the least resources possible, protects

and preserves data, makes it always available and easily accessible, and helps you

extract value from previously “dark” data.

Attend this webcast to learn how to

Reclaim or defer high performance storage purchases.

Save more on all the costs of owning and maintaining growing content.

Back up less data and reduce capacity needs.

Set yourself up for what’s next.

ARCHIVE FIRST: AN INTELLIGENT DATA ARCHIVAL STRATEGY

WEBTECH EDUCATIONAL SERIES

CUSTOMER CHALLENGES

Reduce the cost of

storing data?

Reduce the cost of

protecting data?

Manage distributed IT

more effectively?

Mitigate data risk?

Gain IT agility?

How

do I

Do more with less?

Archive first

Back up less

Consolidate more

TYING IT ALL TOGETHER

EDGE STORAGE

ALTERNATE DATA CENTER

REMOTE OFFICE

APPLICATION APPLICATION APPLICATION

HDDS SEARCH ACROSS

THE POWER OF THE PORTFOLIO

Reduce the cost of

storing data

Reduce the cost of

protecting data

Do more with less

Archive

first

Back up

less

Consolidate

more

Reduce overall storage costs by reducing the load on primary storage by at least 40%

Reduce licensing and management cost, complexity and backup by up to 75%

Streamline backup and restore operations by 50-60%

Improve reliability with >24x improvement in RPO, >30x improvement in RTO

Eliminate silos, prevent sprawl, reduce complexity by 50% or more Simplify management, improve data protection and reduce risk Identify data at risk, ensure appropriate data access, simplify compliance Reduce or eliminate CAPEX, simplify management, offload data from primary storage

CLOUD STORAGE

MOBILE WORKFORCE

HUS FILE

MODULE

ARCHIVING BUSINESS CHALLENGES

Unstructured data growth and management

‒ 75% to 90% of data is unstructured

‒ 50% of unstructured data is inactive after 6 months

‒ Requires unique capabilities for archive management

Costs to maintain unstructured data

‒ Maintaining backups

‒ Recovery

‒ Space

‒ Power and cooling

‒ Resistance to change − “we’ll be fine”

Adherence to compliance regulations and corporate governance to minimize risk

‒ Insure ready access

‒ Insure integrity

Discovery

‒ Time is not on your side

Ingest Applications

Lack of scalability of silos

No search across disparate storage systems

Requires management for each silo

Increased TCO

No automated retention management

Performance is affected when calls go to offline media

Email Server Document

Management

General

Accounting

Web Applications

Optical

Jukebox

Tape

Library

NAS RAID

Array

SMTP CIFS NFS HTTP

ARCHIVE OPERATIONAL CHALLENGES: BREAKING UP LEGACY SILOS

THE NEED FOR AN INTELLIGENT ARCHIVE STRATEGY

A company’s most valuable asset is — we would like to think it

is people, but people can leave. Data is a company’s lifeblood

‒ Data must be retained and managed

‒ It must be protected, made available — monetized?

Information lives forever, governance is a must

‒ Are we prudent stewards?

The concept applies to ALL companies — enterprise, SMB, and

even in the home

That we haven’t been able to do this easily in the past is no

reason to assume we can’t now

TAPE HAS SERVED AS THE ‘ARCHIVE OF OLD’

For 62 years it has had its place ― serving the needs of storage,

protection and archive

Attractive price per unit of storage

Portable

Relatively stable

But: We have accepted the “challenges” of tape. Why?

Lost, broken or other wise unreadable data

The recovery “process” ― the capacity of a tape has outstripped our

ability to recover the data in a meaningful timeframe

THE ROLE OF TAPE?

The future we seek is extremely limited by tape technology

It is offline: How do we index, mine, find value?

Complexity of management overwhelms us

Co-location of data

Migration to “what’s next”

Tape has served as the “archive of old,” but falls short in meeting the needs

of the intelligent archive

http://blog.bandl.com/2011/06/16/why-there-is-no-excuse-for-missing-data-

tapes/

A FUTURE IN THE CLOUDS?

The lure of the cloud

‒ Pay for what you use

‒ Cost per GB is hard to ignore

‒ “As a service”

But pay to upload, pay to

retrieve

The process of

‒ Getting it to the cloud

‒ Getting it back

‒ Applying advanced “capabilities”

Security, reliability, legalities

THE DESIRE OF DATA

Our storage should

‒ Scale and consume the least amount of resources possible

Our data desires to be

‒ protected, preserved, available, accessible

But how do you

‒ Migrate to “what’s next”?

‒ Index it all?

‒ Govern?

‒ Monetize information?

All data types, across

applications

• Email

• Unstructured file

• Database

Home-Grown

Applications Communications

Open protocols

Any application that writes

data can put it in the archive

Protocols supported

- REST

- NFS, CIFS

- SMTP

- WebDAV

File Systems Document

management

Email

Search and Discover

Laptop/

Workstation

The Intelligent Archive: One Platform for all Types of Data

HITACHI INTELLIGENT ARCHIVE USE CASES

SUPPORTS MULTIPLE USES CASES WITHOUT CREATING SILOS

Horizontal data protection and cloud enablement

Vertical applications and workloads

‒ Examples include healthcare, life sciences, government, financial services, education

Archiving Web 2.0 Data

Protection Cloud

Hitachi Enterprise Archive Solution

Compliance

E-discovery

THE INTELLIGENT ARCHIVE IN USE AT HDS

At HDS we journal every email into and out of HDS.com by making a

copy of the message in our enterprise archive

These messages are then indexed by Hitachi Data Discovery Suite

(HDDS) and prepared for viewing by HDS Corporate Affairs division

“…the real value from an internal investigative perspective (and from a potential litigation

perspective) is the ability to be more nimble and eliminate the need for extensive and/or protracted

investigations when unfounded allegations are made. HDDS is a direct interface between investigator and

source material (such as email, attachments, etc.). It allows me to quickly triage allegations without

involvement of IT resources, who typically need to retrieve tapes or other storage media, based on

specific date ranges or other parameters. With HDDS I can perform multiple searches, casting as broad

or as narrow a net as necessary, and obtain results on my desktop in a matter of minutes, not days, from

anywhere I have a secure connection. This allows me to focus critical resources on areas where I have

determined a need for more extensive investigations”

‒ David Karas, vice president of ethics and business conduct, Hitachi Data Systems

HDS IS NOT ONLY A BELIEVER IN THESE SOLUTIONS, WE ARE A USER

CONTENT PRESERVATION USING THE INTELLIGENT ARCHIVE

NATIONAL ARCHIVE AND RECORDS

ADMINISTRATION (NARA)

The environment

‒ 3.5M records, 200TB of data

‒ Grow to 400M and 7PB

‒ photos, memos, calendars, meeting minutes and other electronic records

Why HCP

‒ Flexibility and scalability

‒ Ease of management

‒ Long term preservation and access

“NARA now has electronic archiving

that will capture electronic information

– regardless of format – save it

permanently, and make it accessible on

future generations of hardware and

software.”

– Sean Murphy, ERA program director,

Lockheed Martin

NA

RA

, 25 A

gencie

s, P

ublic

RECORDS LIFECYCLE MANAGEMENT

AQUIRE

AND

INGEST

Conte

nt G

enera

tion

REPOSITORY REFERENCE

AND

SEARCH

Workflow Management

“The Hitachi Content Platform is the

brain of our hospital and company”,

Elmar Flamme, CIO of KWG

KLINIKUM-WELS

The environment

‒ Consolidate content from

37 departments

‒ 30-year compliant preservation

‒ Aggregation, search, and metadata

mining

Why Hitachi

‒ Intelligent data management

‒ Improve patient care, research, and

education capabilities

‒ Reduce costs and complexity

of backups

‒ Make data independent from

applications

CONTENT SHARING USING THE INTELLIGENT ARCHIVE

TYING IT ALL TOGETHER

EDGE STORAGE

ALTERNATE DATA CENTER

REMOTE OFFICE

APPLICATION APPLICATION APPLICATION

CLOUD STORAGE

HDDS SEARCH ACROSS

THE POWER OF THE PORTFOLIO

Reduce the cost of

storing data

Reduce the cost of

protecting data

Do more with less

Archive

first

Back up

less

Consolidate

more

The intelligent archive is the strong foundation of the

21st Century data center!

BACK UP LESS AND SAVE MORE

Use the advanced efficiencies of enterprise archiving with Hitachi

Back up less data and reduce capacity needs

‒ Eliminate data bloat when you move the right content to HCP and use advanced compression tools

‒ Reduce 30% or more of your total backup capacity needs

Save more on all the costs of owning and maintaining growing content

‒ Lower storage management costs by 25% with simplified administration and overall costs by up to 60%

‒ Increase FTE to terabyte ratio by 5 to 1 with automated, superior management such as snapshots at the source

‒ Reclaim-defer high-performance storage purchases for up to 2 years when you archive static data on HCP

BACK UP LESS

QUESTIONS AND DISCUSSION

UPCOMING WEBTECHS

Archive, Backup and Consolidation (ABC) WebTech Series

‒ Reduce Costs and Complexity with Backup-Free Storage, March 20, 9 a.m. PT, noon ET

‒ Consolidate More: High Performance Primary Deduplication in the Age of Abundant Capacity, March 27, 9 a.m. PT, noon ET

Big Data Webcast Series continues

‒ Big Data: Shining the Light on Enterprise Dark Data, April 17, 9 a.m. PT, noon ET

‒ HDS Big Data Roadmap, May 1, 9 a.m. PT, noon ET

Cloud and Object Store Series

‒ Environmental Pressures Driving an Evolution in File Storage, April 3, 9 a.m. PT, noon ET

Check www.hds.com/webtech for

Links to the recording, the presentation and Q&A (available next week).

Schedule and registration for upcoming WebTech sessions.

THANK YOU