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ARCHIVAL DESCRIPTION. INTRODUCTION. Finding Aid Any descriptive medium that establishes physical, administrative and/or intellectual control. INTRODUCTION. Definition Purpose Administrative control Producing material for source Facilitating use. In-house Inventory Indexes. - PowerPoint PPT Presentation

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  • ARCHIVAL DESCRIPTION

    389F/Description

  • INTRODUCTIONFinding AidAny descriptive medium that establishes physical, administrative and/or intellectual control.

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  • INTRODUCTIONDefinitionPurposeAdministrative controlProducing material for sourceFacilitating use

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  • INTRODUCTIONMost Common Finding AidsIn-houseInventoryIndexesOut-of-houseInventory on the web (EAD)Catalog record (MARC and/or NUCMC)Guide

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  • INTRODUCTIONPoints of entryProvenance structureContent indexContextual insight

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  • INTRODUCTIONCategories of information in finding aidsAbout the fonds and units within

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  • INTRODUCTIONCategories of information in finding aidsAbout the fonds and units withinAbout use of the fonds

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  • INTRODUCTIONCategories of information in finding aidsAbout the fonds and units withinAbout use of the fondsAbout the genesis & authenticity of the fonds

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  • INTRODUCTIONCategories of information in finding aidsAbout the fonds and units withinAbout use of the fondsAbout the genesis & authenticity of the fondsAbout the repository

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  • PRINCIPAL FINDING AIDSINVENTORY

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  • InventoryBasic parts (proper order)Creator sketchScope and content noteArrangement

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  • InventoryArrangementUnit titleDates: Inclusive/BulkQuantityFormShelf order and housing units

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  • Inventory

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  • Inventory

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  • InventoryScope and content note

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  • InventoryScope and content note elements of informationPhysical informationFormQuantityArrangementUnits of documentation

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  • InventoryScope and content note elements of informationContent: overallAboutness overallAboutness not revealed by arrangement ThemesExtent & depth of information

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  • InventoryScope and content note elements of informationContent: concrete elementsActivities/functionsEventsDatesParticipantsIssues

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  • InventoryScope and content note elements of informationContent: featuresUnits or documents of extraordinary noteUnits or documents obviously incompleteRelation of documentation to career/history

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  • InventoryScope and content note - structureSummary sentenceFondsFormsInclusive datesFocus of fondsQuantityArrangement

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  • InventoryScope and content note - structureBodyOrganization vis--vis arrangement

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  • InventoryScope and content note - structureBodyOrganization vis--vis arrangementDisparate locations of information on same/similar matters

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  • InventoryScope and content note - structureBodyOrganization vis--vis arrangementDisparate locations of information on same/similar mattersRelate elements of information and structure

    389F/Description

  • InventoryScope and content note - structureBodyOrganization vis--vis arrangementDisparate locations of information on same/similar mattersRelate elements of information and structureIndexable terms

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  • InventoryScope and content note VerbsDocumentIlluminateContainCoverRecordConcern

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  • InventoryScope and content note - levelsFondsSeries

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  • InventoryScope and content note ATU

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  • InventoryScope and content note - Lawn-B-Gone

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  • InventoryScope and content note UTW

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  • InventoryCreator sketch (biographical sketch/agency history)

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  • InventoryCreator sketch (biographical sketch/agency history)Is research piece

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  • InventoryCreator sketchIs research pieceBalance

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  • InventoryChallenges in crafting the inventoryFaithfulness to creator vs. helpfulness to userQuantity of information

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  • InventoryOther partsPrefaceIntroductionIndex

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  • InventoryCentennial Office

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  • ENCODED ARCHIVAL DESCRIPTION (EAD)Purpose: to put inventories on the webDocument type definitionLevels of description

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  • INDEXESManifestationsInventoryRepositoryDocuments

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  • INDEXESFormsSubject

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  • INDEXESFormsSubjectChronology

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  • INDEXESFormsSubjectChronologyOther

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  • CATALOGINGOverviewBased on inventoryFocus on content

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  • CATALOGINGFormsNUCMC entryMARC record

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  • NUCMCNational Union Catalog of Manuscript CollectionsConcept and History

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  • NUCMC

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  • CATALOGINGMAchine Readable CatalogingCreating an abstract from the inventory

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  • CATALOGINGMAchine Readable CatalogingCreating an abstract from the inventoryHistory

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  • CATALOGINGMAchine Readable CatalogingConsists ofRecordFieldsSubfields

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  • CATALOGINGMAchine Readable CatalogingBasic fields Records as documentation100/110 Creator245 Title545 Creator sketch520 Scope and content note300 Physical data6xx, 7xx index terms

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  • CATALOGINGMAchine Readable CatalogingBasic fields Records as Holdings541 acquisition561 provenance506 restrictions555 finding aids

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  • GUIDEPublished, cumulated, annotated information on holdings of a repositoryGeneralTopical

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  • ADMINISTRATIVE CONTROL DOCUMENTSContents list at accessioning

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  • ACCESSION/OPENING NOTICES

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  • CALENDAR

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  • FORGING A DESCRIPTIVE PROGRAMNature of materialResearch useStaff resources

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  • RELATING ARRANGEMENT AND DESCRIPTIONGeneral

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  • RELATING ARRANGEMENT AND DESCRIPTIONGeneralLabels for housing

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  • RELATING ARRANGEMENT AND DESCRIPTIONGeneralLabels for housingProcessing rate

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  • CONCLUSIONArrangement is faithful to creator, while Description serves user.Is a progression

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