ARCHIVAL DESCRIPTION

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ARCHIVAL DESCRIPTION. INTRODUCTION. Finding Aid Any descriptive medium that establishes physical, administrative and/or intellectual control. INTRODUCTION. Definition Purpose Administrative control Producing material for source Facilitating use. In-house Inventory Indexes. - PowerPoint PPT Presentation

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<ul><li><p>ARCHIVAL DESCRIPTION</p><p>389F/Description</p></li><li><p>INTRODUCTIONFinding AidAny descriptive medium that establishes physical, administrative and/or intellectual control.</p><p>389F/Description</p></li><li><p>INTRODUCTIONDefinitionPurposeAdministrative controlProducing material for sourceFacilitating use</p><p>389F/Description</p></li><li><p>INTRODUCTIONMost Common Finding AidsIn-houseInventoryIndexesOut-of-houseInventory on the web (EAD)Catalog record (MARC and/or NUCMC)Guide</p><p>389F/Description</p></li><li><p>INTRODUCTIONPoints of entryProvenance structureContent indexContextual insight</p><p>389F/Description</p></li><li><p>INTRODUCTIONCategories of information in finding aidsAbout the fonds and units within</p><p>389F/Description</p></li><li><p>INTRODUCTIONCategories of information in finding aidsAbout the fonds and units withinAbout use of the fonds</p><p>389F/Description</p></li><li><p>INTRODUCTIONCategories of information in finding aidsAbout the fonds and units withinAbout use of the fondsAbout the genesis &amp; authenticity of the fonds</p><p>389F/Description</p></li><li><p>INTRODUCTIONCategories of information in finding aidsAbout the fonds and units withinAbout use of the fondsAbout the genesis &amp; authenticity of the fondsAbout the repository</p><p>389F/Description</p></li><li><p>PRINCIPAL FINDING AIDSINVENTORY</p><p>389F/Description</p></li><li><p>InventoryBasic parts (proper order)Creator sketchScope and content noteArrangement</p><p>389F/Description</p></li><li><p>InventoryArrangementUnit titleDates: Inclusive/BulkQuantityFormShelf order and housing units</p><p>389F/Description</p></li><li><p>Inventory</p><p>389F/Description</p></li><li><p>Inventory</p><p>389F/Description</p></li><li><p>InventoryScope and content note</p><p>389F/Description</p></li><li><p>InventoryScope and content note elements of informationPhysical informationFormQuantityArrangementUnits of documentation</p><p>389F/Description</p></li><li><p>InventoryScope and content note elements of informationContent: overallAboutness overallAboutness not revealed by arrangement ThemesExtent &amp; depth of information</p><p>389F/Description</p></li><li><p>InventoryScope and content note elements of informationContent: concrete elementsActivities/functionsEventsDatesParticipantsIssues</p><p>389F/Description</p></li><li><p>InventoryScope and content note elements of informationContent: featuresUnits or documents of extraordinary noteUnits or documents obviously incompleteRelation of documentation to career/history</p><p>389F/Description</p></li><li><p>InventoryScope and content note - structureSummary sentenceFondsFormsInclusive datesFocus of fondsQuantityArrangement</p><p>389F/Description</p></li><li><p>InventoryScope and content note - structureBodyOrganization vis--vis arrangement</p><p>389F/Description</p></li><li><p>InventoryScope and content note - structureBodyOrganization vis--vis arrangementDisparate locations of information on same/similar matters</p><p>389F/Description</p></li><li><p>InventoryScope and content note - structureBodyOrganization vis--vis arrangementDisparate locations of information on same/similar mattersRelate elements of information and structure</p><p>389F/Description</p></li><li><p>InventoryScope and content note - structureBodyOrganization vis--vis arrangementDisparate locations of information on same/similar mattersRelate elements of information and structureIndexable terms</p><p>389F/Description</p></li><li><p>InventoryScope and content note VerbsDocumentIlluminateContainCoverRecordConcern </p><p>389F/Description</p></li><li><p>InventoryScope and content note - levelsFondsSeries</p><p>389F/Description</p></li><li><p>InventoryScope and content note ATU</p><p>389F/Description</p></li><li><p>InventoryScope and content note - Lawn-B-Gone</p><p>389F/Description</p></li><li><p>InventoryScope and content note UTW</p><p>389F/Description</p></li><li><p>InventoryCreator sketch (biographical sketch/agency history)</p><p>389F/Description</p></li><li><p>InventoryCreator sketch (biographical sketch/agency history)Is research piece</p><p>389F/Description</p></li><li><p>InventoryCreator sketchIs research pieceBalance</p><p>389F/Description</p></li><li><p>InventoryChallenges in crafting the inventoryFaithfulness to creator vs. helpfulness to userQuantity of information</p><p>389F/Description</p></li><li><p>InventoryOther partsPrefaceIntroductionIndex</p><p>389F/Description</p></li><li><p>InventoryCentennial Office</p><p>389F/Description</p></li><li><p>ENCODED ARCHIVAL DESCRIPTION (EAD)Purpose: to put inventories on the webDocument type definitionLevels of description</p><p>389F/Description</p></li><li><p>INDEXESManifestationsInventoryRepositoryDocuments</p><p>389F/Description</p></li><li><p>INDEXESFormsSubject</p><p>389F/Description</p></li><li><p>INDEXESFormsSubjectChronology</p><p>389F/Description</p></li><li><p>INDEXESFormsSubjectChronologyOther</p><p>389F/Description</p></li><li><p>CATALOGINGOverviewBased on inventoryFocus on content</p><p>389F/Description</p></li><li><p>CATALOGINGFormsNUCMC entryMARC record</p><p>389F/Description</p></li><li><p>NUCMCNational Union Catalog of Manuscript CollectionsConcept and History</p><p>389F/Description</p></li><li><p>NUCMC</p><p>389F/Description</p></li><li><p>CATALOGINGMAchine Readable CatalogingCreating an abstract from the inventory</p><p>389F/Description</p></li><li><p>CATALOGINGMAchine Readable CatalogingCreating an abstract from the inventoryHistory</p><p>389F/Description</p></li><li><p>CATALOGINGMAchine Readable CatalogingConsists ofRecordFieldsSubfields</p><p>389F/Description</p></li><li><p>CATALOGINGMAchine Readable CatalogingBasic fields Records as documentation100/110 Creator245 Title545 Creator sketch520 Scope and content note300 Physical data6xx, 7xx index terms</p><p>389F/Description</p></li><li><p>CATALOGINGMAchine Readable CatalogingBasic fields Records as Holdings541 acquisition561 provenance506 restrictions555 finding aids</p><p>389F/Description</p></li><li><p>GUIDEPublished, cumulated, annotated information on holdings of a repositoryGeneralTopical</p><p>389F/Description</p></li><li><p>ADMINISTRATIVE CONTROL DOCUMENTSContents list at accessioning</p><p>389F/Description</p></li><li><p>ACCESSION/OPENING NOTICES</p><p>389F/Description</p></li><li><p>CALENDAR</p><p>389F/Description</p></li><li><p>FORGING A DESCRIPTIVE PROGRAMNature of materialResearch useStaff resources</p><p>389F/Description</p></li><li><p>RELATING ARRANGEMENT AND DESCRIPTIONGeneral</p><p>389F/Description</p></li><li><p>RELATING ARRANGEMENT AND DESCRIPTIONGeneralLabels for housing</p><p>389F/Description</p></li><li><p>RELATING ARRANGEMENT AND DESCRIPTIONGeneralLabels for housingProcessing rate</p><p>389F/Description</p></li><li><p>CONCLUSIONArrangement is faithful to creator, while Description serves user.Is a progression</p><p>389F/Description</p></li></ul>