Archival Collections Assessment: the state of the state

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Presentation given at 2012 RBMS Preconference, Discussion

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  • 1. RBMS 2012 Preconference, San Diego, 20 June#RBMS12The state of the stateArchival CollectionsAssessmentMerrilee ProffittSenior Program OfficerOCLC Research@MerrileeIAm The worlds libraries. Connected.

2. What is collections assessment? Systematic, purposeful gathering of informationabout archival collections Census of collections Can consist of both qualitative and quantitativedata Designed to help institution act strategicallyThe worlds libraries. Connected. 3. Why collections assessment?The worlds libraries. Connected. 4. Why collections assessment?Too much to do, too many possible directions! Cataloging & Processing (backlogs) Digitization Preservation Collection managementHowever, what to tackle highly dependant on local contextPriorities shaped by resources and opportunitiesThe worlds libraries. Connected. 5. Why collections assessment?The worlds libraries. Connected. 6. Why collections assessment?The worlds libraries. Connected. 7. What we know about collections assessment bit.ly/rbms_assess (pro tip! Google taking stock and making hay) The worlds libraries. Connected. 8. What we know about collections assessment You can do this! There are models, techniques and tools for youto use A growing community of institutions andpractitioners Doesnt require special skillsThe worlds libraries. Connected. 9. What we know about collections assessment A range of institutions have used collectionsassessment for Dealing with the backlog (processing, cataloging) Prioritizing for preservation Collection management Making a case for funding The worlds libraries. Connected. 10. What we know about collections assessment Opportunities spaces? Digitization and risk analysis Assessing born digital needs Collaborative usesThe worlds libraries. Connected. 11. What we know about collections assessmentFoundations program:grants of up to$40,000 will supportplanning, assessment, and pilot activities thatincorporate expertisefrom a mix ofprofessional domains.The worlds libraries. Connected. 12. Collections Assessment in Action! The worlds libraries. Connected.

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