ARC Volunteer Program

DRAFT for Board discussionMembers-at-Large: Amanda Joyner and Heather Jo Boisseau

In 2014 Members-at-Large Goals:1. Develop Volunteer Policy2. Reach out to Committee Chairs for their current needs:• Projects• Number of people• Specific skills

3. Begin work on a volunteering data capture process• Tracking volunteer sign-up• Leverage MBO for Cash-out option?

4. Begin procedural documentation for activity-based volunteerism• Interviewing subject matter experts• Existing materials and wordpress publications

“All members are expected to contribute an allotment of time to ARC activities as an

obligation of their membership” --from proposed Membership Application

Recommend 16-hour requirement for 20148 Hours Regatta Volunteer

8 Hours Other•Board or other

functioning Committee •Maintenance• ITR•Cleaning

AND

Capture system- maintain manually at first but envision progression to MBO interface

MBO member number used to capture identity

and log hours

Quarterly reporting and reminders

End of Year any unfulfilled hours

are billed.

Fitness member and Juniors (who already have their own system) would be exempt.

Banking and Cash-out

In consideration of instances where members find themselves incapable, either physically or time-wise, to fulfill their allotment to the Club• Quarterly reminder to Bank hours in advance• Donated hours by other Members• Purchase hours at the going minimum staff rate

Volunteerism must be given its due as avoided cost of outside services and staffing!

Activity-based volunteerism

• Need Board help in identifying tasks and SMEs

• Clear expectations improve participation

• Create resiliency and redundancy for ARC critical functions

• Improve safety, efficiency and skill

• Both team-building and mentoring opportunities

• Self-education

Preparing equipment for travel:Boat TyingMaterials: Boat straps in good conditionTime required: ~ 5 mins per boatSpecial safety concerns: climbing, reachingTraining video:

Suggested edits to proposed “Membership Agreement”

6. VOLUNTEERING: All members are expected to contribute an allotment of time to ARC activities as an obligation of their membership, during each 12-month period of membership. The 2014 requirement is 16 hours per member. Members will be asked to sign an annual acknowledgement that they know where to locate and have reviewed current by-laws, club policies and volunteer procedures. Participating in committees presents other volunteering opportunities. Committee chairs may arrange volunteer activities, with the approval of the Board of Directors. To find the dates, times, and types of activities, contact the memberatlarge@austinrowing.org. The activities are generally posted on the ARC Website and include a contact person for each activity. The member must communicate with the contact person and schedule his/her participation in one or more committees. (We would like to discuss this!)