Arabian Nights Sweet 16Master Plan – FCS 270Crystal Spear

Event Synopsis:

A sweet 16, Arabian Nights/Moroccan themed party will be vibrant with color, we will use purple, gold, green and red colors. The party will be held at the Embassy in one of the Grand Ball rooms on March 23rd, 2013 at 6p.m. for 200 guests. The budget that was given was $15,000. This event will be a 4-5 hour event that will include dinner, cake, and entertainment. The décor will include lanterns and votives for the centerpieces. The linens will be a plum satin with a gold satin runner that will be on small tables (close to the ground) so that instead of chairs, colorful and decorative pillows will be used. Entertainment will include a DJ and a surprise performance by a belly dancer; the birthday girl will perform along with the belly dancer. There will be no take-a ways because of the experience that will be remembered.

Timeline:NOVEMEMBER:

27th: Save date at Embassy Suits (Grand Ball Room E) DECEMBER:

1st-8th : Make guest list9th-15th: Get Invites (C. Bree Designs)

Schedule: DJ (Joe Beck Entertainment) Photographer (Bruer Photography)

16th-22nd: Send invites

JANUARY:2nd – 5th: Food Sampling (Parmesan Chicken)6th – 12th: Cake Sampling (Red Velvet – Wedding Cake

Connection) Get Linen Rentals (I-Do events)

14th-19th: Get Draping and Centerpiece Rentals (Create-A-Scene)

Hire Belly Dancer (Pava Productions)20th-26th: Meet with DJ to discuss lighting and music

FEBRUARY:3rd-9th: Learn Belly Dance10th-16th: Get outfit and accessories18th-23rd: Receiving RSVPS24th-28th: Count RSPVPS – Inform Embassy on guest count

MARCH: 2 weeks till event:

Belly Dance preparedAll Vendors confirmedOutfit is bought

23rd: Day of event. 6-11 P.m.

BUDGET: $15,000

Site: $2,200

Embassy Suits (Grand Ball Room E)

Food/Beverage: $5,500

Garden Salad; Parmesean Crusted Chicken with Arugula and Grape Tomatoes, Herb Beurre Blanc Iced Water, Coffee, Iced Tea

Décor: $1,800

Drapes, Candle Votives, Lanterns (Create-A-Scene)

Linens: $1,200

Plum Satin Table LinensGold Satin Table RunnersGold Napkins(I-Do Events)

DJ/Entertainment: $1,500

Joe Beck Entertainment (DJ/Lighting)Pava Productions (Belly Dancer)

Photographer: $1,100

Bruer Photography

Invites: $1,000

C. Bree Designs

Contingency: $700

DAY OF EVENT TIMELINE March 23 rd 2013 1:00: Linens drop off and set up

2:00-5:00: Set – up Lanterns/Candle Votives/Pillows/Drapery

4:00-5:00: Cake drop off DJ/Light Set-Up Belly Dancer Arrives Photographer Arrives

5:30: Light Candles

6:00: People start showing up

6:15: Announcement of the Birthday GirlSpeech from Father/Prayer of food

6:30-7:30: Eating

7:30: Belly Dance PerformanceFather Daughter Dance

8:00-11:00: Open Dance

11:00: Tear Down I-Do Events Arrives to collect linens

Checklist:o Location – Embassy Suiteso Food/Sampling – Catered by Embassy

o Salado Plated meal

o Cake – Red Velvet (Wedding Cake Connection)

o Designo Samplingo Ordered

o DJ/Lighting/Entertainmento Songs picked outo Purple, Green, Red and Gold lightingo Belly Dancer

o Photographero Linens

o Plum Satin 26 rounds (25 guest tables + 1 Cake table)

o Plum Satin 2 Rectangles (Gift table)o Gold Satin Runners 25 guest tableso Gold Satin Napkins 200 guests

o Lanternso 25 Tables (3 lanterns per table = 75 Lanterns)o 75 Candles for inside lanterns

o Candle Votiveso 25 Tables (5 per table = 125 Votives)o 7 for cake table

o Inviteso Designo Printedo Filled/Mailedo RSVPS Received

o Belly Dancing outfits/accessories

Centerpieces

Invites

Arabian Pillow Cake

Draping on Ceiling

Pillows to sit on the floor

Accessories

The Outfit (but in Gold)