apt trustworthy digital repository / certification working group progress report, october 2015...
TRANSCRIPT
APT Trustworthy Digital Repository / Certification Working GroupProgress Report, October 2015Stephen Paul Davis, Columbia University Libraries
Why Create a ConsortialTrustworthy Digital Repository?
To responsibly preserve our cultural record for the future
To be able to assure donors that their digital and digitized collections will be responsibly cared for and made available over the long term
To be able to assure funding agencies that their grants and gifts will yield long-term benefits
To make it unnecessary for individual institutions to build separate, standalone preservation repositories
To reduce the costs of long-term preservation
What is a TDR? (Reminder)
A repository that has implemented ISO 14721:2012, Space data and information transfer systems – Open archival information system (OAIS) – Reference model
A repository that is in compliance with ISO 16363:201, Space data and information transfer systems -- Audit and certification of trustworthy digital repositories
A repository that has undergone certification according to ISO 16919:2014, Requirements for Bodies Providing Audit and Certification of Candidate Trustworthy Digital Repositories
Organizational Infrastructure
Governance and Organizational Viability
Organizational Structure and Staffing
Preservation Policy and Framework
Financial Sustainability
Digital Object Management
Acquisition of Content
Creation of Archival Information Package
Preservation Planning
Access Management
Infrastructure and Security Risk Management
Content Replication
Technology Inventory and Monitoring
Technical Audits
Software Replacement and Monitoring
Key Characteristics of a TDR
APTrust’s Opportunity
To build a TDR from the ground up rather than after the fact
To help shape the technical, policy and organizational framework of APT to meet the goal of “trustworthiness”
To save time and money when formal audit and certification is conducted
Which Repositories Have Already Been Certified?
Canadiana.org (2015)
CLOCKSS (2014)
Scholars Portal (2013)
Chronopolis (2012)
Hathitrust (2011)
Portico (2010)
(Per CRL https://www.crl.edu/archiving-preservation/digital-archives/certification-assessment -- 10/2/2014)
TDR/Cert Working Group Members
Sean Crowe, University of Cincinnati ([email protected])
Bradley Daigle, UVa ([email protected])
Heidi Dowding, Indiana University ( [email protected] )
Andrew Hart, UNC ([email protected])
Kara McClurken, UVa ([email protected])
Dina Sokolova, Columbia ([email protected])
Jordon Steele, Johns Hopkins ([email protected])
Stephen Davis, Columbia, Sub-Group Lead ([email protected])
Working Group Methodology: 2015
Study ISO 16363: Audit and certification of trustworthy digital repositories
Identify current APT organizational structure
Identify highest priority ISO requirements
Locate and document existing documentation addressing ISO requirements
Identify areas where there is no appropriate documentation – or no appropriate policies, procedures, strategies
Ask questions, elicit answers, encourage creation of policies, procedures, strategies and documentation as needed
Put in place mechanism for change monitoring
TDR / Cert Working Group Tools
Nancy McGovern’s ISO/TDR Drupal application – AP Trust Editionhttps://trac-audit-aptrust.cul.columbia.edu/trac/
Documentation Library on Google Drivehttp://tinyurl.com/APTTDR
Evolving TDR Strategies / Issues
“Digital Preservation Maturity Model” (Tournesol Consulting)
“Data Seal of Approval” (Research Data)
New Standard: ISO 16919:2014, Requirements for Bodies Providing Audit and Certification of Candidate Trustworthy Digital Repositories
Critiques of ISO 16363 – e.g., by Seth Anderson, Preservica
Important for APT to continue environmental scan of evolving TDR practices, policies, opportunities, initiatives and tooling.
Related Task Areas / Topics for Discussion
Does APTrust’s implementation of the OAIS Reference Model conform to ISO 14721:2012?
What should depositors’ SIPs include in order to meet OAIS and TDR requirements?
What role might APTrust have in supporting the “curation lifecycle”?
Does the preservation of born-digital content such as institutional records and research data raise new questions / bring new opportunities?
Proposed Timeframe for TDR/Cert
2015 November-December: Document Current APTrust Environment; identify gaps, issues
2016 January-June: Collaborate to fill gaps, address issues
2016 June-December: Conduct full self-audit (possibly with outside consultant)
2017: Formal ISO 16363 Audit
Current info will be posted to http://tinyurl.com/APTTDR