Rebecca Sutherns, PhDApril 11, 2019

The map

In advanceANTICIPATION

75%

AfterwardsABSORPTION

5%

In the roomAGILITY

20%

The Balance of Nimble Facilitation

Improvisation Orchestration

Highly Spontaneous

Hardly Seen

Heavily Scripted

The terrible venue

Space is a planning variable

Be creative

Use a checklist

Do we really need ground rules?

Consider WOWs when needed

One quick tool that helps set expectations:

People hated my ice breaker

Build trust from the start

Select purposeful exercises

Time is running out

Plan in chunks

I’ve lost my way

Every chunk has a purpose

My planned activity didn’t work

Plan for multiple scenarios

Your planned scenario

The most likely result

Plan A

Less likely, but possible

result

Plan B

Unlikely, but still possible

result

Plan C

Worst case scenario

result

Plan D

The disruptive participant

Learn from Chris Hadfield: fear ≠ danger

Good process is preventative

Intervene ”small and early”

Session has been full of “rabbit holes”

Set your destination more firmly than your route

Having an agenda is enough

Objectives Content Experience/ Methodology

Supplies needed

Approximate timing

Overall Purpose of the session:

Facilitation Planning Template

I’m jet-lagged, stressed and slept terribly

“Your state is more important than your script.”

That session bombed

Did it?

Habits of a reflective practitioner

My meetings lackfollow up

Core

Involved

Supportive

Aware

Solidify commitment

The notes are never as interesting as the meeting

And add a photo!

Topic

Process

Tone

Decision

How I can help

• Learn how to stay on track when you’re off script. My new book is now available on Amazon.

• Book a Nimble virtual book club for your team

• Boost your facilitation skills. Register for our Practical Facilitation e-courses

• “Facilitation First Aid” coaching

Let’s keep in touch

Rebecca Sutherns, PhD CPF

519-994-0064

rebecca@sage-solutions.org

sage-solutions.org

rebeccasutherns.com

@RebeccaSutherns

linkedin.com/in/rebeccasutherns