aprigf multi-stakeholder steering group (msg) meeting...apr 19, 2017 · leonid todorov, aptld...
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APrIGFMulti-StakeholderSteeringGroup(MSG)Meeting
19Apr2017(Wednesday)AdobeConnect
04:00–05:00(UTC)
Attendees(25):MSGMembersAliHussain,PakistanInformationSecurityAssociation(PISA)(PrivateSector)ChesterSoong,ISOCHongKong(CivilSociety)–ViceChairEdmonChung,DotAsiaOrganisation(Technical)GunelaAstbrink,ISOCAustralia(CivilSociety)HiroHotta,JPRS(Technical)HongXue,BeijingNormalUniversity(Academia)IzumiAizu,InstituteforInfoSocinomics,TamaUniversity(CivilSociety)IzumiOkutani,JPNIC(Technical)JianneSoriano,NetMission.Asia,HongKong(CivilSociety)JoyceChen,ICANNAPACHub(Technical)KentaMochizuki,YahooJapanCorporation(PrivateSector)LeonidTodorov,APTLD(Technical)MaheeshwaraKirindigoda,UvaProvinceGovernor'sOffice-SriLanka(Govenment)MaureenHilyard,At-LargeMemberofICANN(CivilSociety)MohitSaraswat,Pepsi-DubaiRefreshments(PepsiCoBottler)(PrivateSector)NoelledeGuzman,ISOCAPACBureau(CivilSociety)PaulWilson,AsiaPacificNetworkInformationCentre(APNIC)(Technical)–ChairRajneshSingh,InternetSocietyAPACBureau(Technical)ShibenduDebbarma,TripuraUniversity(Academia)ShreedeepRayamajhi,Rayznews(CivilSociety)ZakirSyed,SAMENATelecommunicationsCouncil(CivilSociety)Non-MSGMembersConnieChan,APNIC(Technical)KleeAiken,APNIC(Technical)APrIGFSecretariat:YannisLi,DotAsiaOrganisation
LocalHostof2017:ArthitSuriyawongkul,Netizen(CivilSociety)Apologiesforabsencesentinadvance(4):SatishBabu,ComputerSocietyIndia(CivilSociety)KelvinWong,ICANNAPACHub(Technical)DuangthipChomprang,GITEC(CivilSociety)SylviaCadena,APNIC(Technical)Agenda:
1. AgendaReview(Chair)2. MinutesandActionItemsReview(Chair)3. 2017preparation
-LocalHostUpdates(Arthit/Secretariat)-FellowshipCommitteeUpdates(Aris/Maureen)-WorkshopEvaluationUpdates(Cheryl/Chester/Secretariat)
4. 2018LocalHostPollResult5. AOB
Proceedings:
1. MinutesandActionItemsReview
• Adoptedminutesof05Apr2017MSGmeeting• ThemailinglistforPrep-daysub-grouphasbeencreatedandKelvinWong
hasalreadystartedthediscussionwithrepresentatives.• NoresponsesreceivedfromVanuatuyetsofaronthefinancialupdates.• 2018localhostselectionpollhasbeenclosed.
ActionItems:
• Adoptedminutesof05AprMSGmeeting 2. 2017PreparationsLocalHostUpdates
§ Venue-Thevenueisconfirmedandlockeddown.§ Accessibility–Workingonshuttlebusaccessibilitywhilethevenueisfully
accessiblenow.§ Website-Thewebsiteispendingupdateswiththelatestinformationwhich
isexpectedtobecompletedbythisFriday.Thewebsitewillbemappedtothedomainhttp://2017.aprigf.asiaaccordingtotheinstructionsfromthesecretariat.
§ Internet-LocalHostenquiredaboutthebandwidthrequiredandsecretariat
quotedfromtheRFPtoLocalHostfor2017that“theminimumuplinkof20MbpsisrequiredtosupportthesimultaneousInternetaccessofallparticipants”.WilsonaddedthataseparateInternetprovisionforlivestreamingisnotcompulsorybutenoughbandwidthisimportant.Soongaddedthatadedicatedeventnetworkapartfromthenormaluniversitywifiispreferred.
§ Sponsor–LocalHostenquiredabouttheregionalsupportavailable.SecretariatrespondedthatAPNICandInternetSocietyAPACbureauhasbothsupportedfortheFellowshipProgramandthesecretariathasalsoreachedouttoGoogleregionalofficeonAsiaPacificLegislativeRoundtable(APLR)specificallybutyettobefinalized.SecretariatencouragedlocalhosttoalsoreachouttotheirlocalofficeswhichGooglehappenedtosponsorseparatelyinTaipeiforbothoffices.
§ Registration-Secretariatalsoprojectedtheregistrationformreadytobelaunchedwiththewebsiteonscreen.
ActionItems:
§ Localhosttoworkonthewebsiteupdatesby21Apr(Fri).§ Localhosttoreachouttolocalsponsorsandworkwithsecretariatonthe
logoplacementonwebsite. FellowshipCommitteeUpdates• HilyardthankedtheFellowshipCommitteeforthehardworkonevaluation,
APNIC,ISOCandlocalhostonthefundingcontributionsandsecretariatontheassistanceprovided.Belowarethekeyupdates:
§ Evaluationhasbeencompletedandselected50fellowsoutofthe163totalapplicationsreceived.
§ Genderbalance–25malesand25females§ Agooddistributionofeconomies
• NoobjectionorconcernfromtheMSG.• SecretariatwillmoveontoemailtheselectedfellowsasattachedlistontheFull
FellowshipOffercoveringbelowitems:§ Twin-sharedaccommodation§ EconomyReturnTicket(Reimbursementon-site)§ BreakfastCashAllowance(Giveon-site)
ActionItems:
§ Secretariattoinformtheselectedfellowsonthefullfellowshipoffer.ProgramCommitteeUpdates• SoongupdatedthattheProgramCommitteehascompletedscoringandyetto
finalizetheresult.Belowarethekeyprogresshighlights:§ 18setsofcompletedscoresfromProgramCommitteemembers§ 29sessionslotsavailableexcludingOpening,ClosingPlenary,andNRIsession§ Formatdistributionofthetop29workshopproposals-17Panel,2
roundtable,4openforum,2BoF,1Hackathon,2Workshop§ Furtheranalysiswillbedoneonthedistributionoftopicsandsub-themes.§ Somesessionscurrentlyhavelessthanoneornospeakersconfirmedyet
§ Aprogramcommitteecallwillbeheldnextweektofinalizetheselected
workshoplist Discussions• ProgramCommitteeraised2questions:
§ Shallmorethan1workshopproposalfromthesameorganizerbeacceptedforthosescoredhigh?
§ Shalltheselectionfavorproposalswithmoreconfirmedspeakersorallowworkshoporganizertoconfirmandupdatetheirspeakersbeforewefinalizethelist?
• Wilsonsuggestedthatweallowupto2workshopproposalstobeacceptedfromthesameorganizer.HefurtherdeclaredhisconflictofinterestthatAPNICsubmittedtwoworkshopproposalsthatareontheacceptedlist.
• Xueagreedthatproposalswithmoreconfirmedspeakersshallbefavored• SinghechoedhisagreementtoWilsonandXueonbothquestions.Hilyard,
OkutaniandHottaalsoshowedtheirsupport.OkutaniaddedthattheglobalIGFlimitationis3proposalsperorganizerstobeacceptedandthereforesettingalimitof2forAPrIGFisreasonable.
• OkutanisuggestedtoimplementameritpointschemeforworkshoporganizersinfutureCFPonsubsequentproposalssubmission.
• Soongproposedthatwegivea1-weekperiodforworkshoporganizerstoupdateontheirspeakersconfirmationstatus.ConsensusreachedamongtheMSGconsideringthatsomeoftheorganizersmightnothavemanagedtoconfirmtheirspeakersatthetimeofsubmission.
• Okutanienquiredaboutthetimelineofresultannouncementtoworkshoporganizersandsuggestedtoinformtheorganizeraboutthedelay.
• Astbrinkaskedifworkshoporganizerscannotconfirmspeakerswithinthe1-weekdeadline,willtheirproposalsbedemerit.WilsonsuggestedthatProgramCommitteetodiscussanddecideonthis.
ActionItems:
• ProgramCommitteetofinalizetheselectedworkshopproposalslist.• Secretariattoinformallworkshoporganizersonthedelayofresult
announcement.3. 2018LocalHostDiscussion• Theresultisavailableathttp://igf.asia/2018host• Atotalof23responsesreceived.• Vanuatu(13votes)vsRussia(10votes)• TheMSGhasratifiedtheresultandconcludedthatVanuatutobeselectedasthe
2018localhost.ActionItems:• SecretariattodraftaLetterofCommitmenttemplateforthe2018localhostto
signback.• SecretariattoinformVanuatuandRussiaontheresultandannouncepublicly
oncereceivingthesignedletterofcommitmentfromVanuatu.
• AOB
§ None. SummaryofActionsItems• Adoptedtheminutesof5Apr2017meeting.• Localhosttoworkonthewebsiteupdatesby21Apr(Fri).• Localhosttoreachouttolocalsponsorsandworkwithsecretariatonthelogo
placementonwebsite.• Secretariattoinformtheselectedfellowsonthefullfellowshipoffer.• ProgramCommitteetofinalizetheselectedworkshopproposalslist.• Secretariattoinformallworkshoporganizersonthedelayofresult
announcement.• ProgramCommitteetofinalizetheselectedworkshopproposalslist.• Secretariattoinformallworkshoporganizersonthedelayofresult
announcement.• SecretariattodraftaLetterofCommitmenttemplateforthe2018localhostto
signback.• SecretariattoinformVanuatuandRussiaontheresultandannouncepublicly
oncereceivingthesignedletterofcommitmentfromVanuatu.Thenextmeetingwillbeheldon3May(Wed)2017at4:00-5:00(UTC).