Applying Iterative Project Management Techniques to Business Continuity

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Applying Iterative Project Management Techniques to Business Continuity. How to execute your projects and program in manageable installments while delivering value throughout. Applying Iterative Project Management Techniques to Business Continuity. - PowerPoint PPT Presentation

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<ul><li><p>Applying Iterative Project Management Techniques to Business Continuity How to execute your projects and program in manageable installments while delivering value throughout.</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Do your business continuity projects seem to drag on forever? Are you constantly changing course in the middle of long projects?Are your projects perceived as taking too long to deliver value? Do you have trouble gaining buy in for your projects?</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Iterative versus IncrementalIteration (Iterative) - a procedure in which repetition of a sequence of operations yields results successively closer to a desired result (crawl, walk, run)Increment (Incremental) - one of a series of regular consecutive additions; a minute increase in quantity (new)</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Iterative versus IncrementalIterations are often based on incremental changes New version of:BC plans which adds human continuity elementsBIA which adds definitions of functions / processesCrisis communication plans which adds scenario based media templates</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Iterative versus IncrementalSometimes iterations dont include incremental changesNew version of:Risk assessment where percent probability and dollars replace Low, Medium, HighBusiness continuity plans with reciprocal arrangements among departments / divisions / locations for human continuity (versus reprioritization of work within affected unit)</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity The perfection trap (waterfall projects)Delivering value is dependent on the completion of the project (value is likely to be time sensitive)Underlying technology, needs, risks, business processes, tools used, etc are in a constant state of change, changing your targetWhen perfection is the goal, the underlying change causes work to start over, delaying delivery of value</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Driving success using the concepts of:Greatest needGreatest risk Delivering value early</p><p>By focusing on greatest you automatically:Provide natural prioritizationFocus scarce resources in order of priority</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Why need is importantSatisfying stakeholder needs delivers value to those stakeholders, creating support for the program</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Stakeholder Needs AssessmentIdentify your stakeholders (board, executive management, middle management, departments / divisions, customers, etc)Identify top 3 to 5 needs by stakeholder in priority orderDetermine benefit to stakeholderLook for commonalities among stakeholder needs and prioritize</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Why risk is importantRisk and Need are very similar conceptsRisk is about avoiding negative outcomes Retiring risks reduces probability and / or severity of adverse events</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Delivering value early through iterationsShorter duration (earlier feedback on assumptions and requirements)Negotiated, specific deliverables Greater chance of successful completionMore likely to hit an ever moving targetEach iteration is a building block for long term success</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Linking need, risk and value to create buy inIdentify synergies between need, risk and valueArticulate the business valuePrioritize with stakeholdersDetermine the minimum action needed to satisfy need, reduce risk or derive value with stakeholders</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Where to start (selecting a project, organizing a project)Get agreement from stakeholders on an iteration which addresses your highest priority item(s)Add low cost / low effort work ONLY to gain synergies on high priority work or to fully allocate resources</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Iteration planning stepsIdentify your greatest needs, risks and value at any point in time. Identify logical steps to support fulfilling your needs, reducing your risks and creating value. Identify and communicate which needs, risks and values have been addressed. </p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Why it doesnt all have to be planned out in advanceA star to guide by (high level long term vision) will keep you on courseAvoids revisions to the long term plan due to underlying change (there is no detailed, long term plan)</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Why it doesnt all have to be planned out in advance (continued)Constantly re-prioritizing and working on highest priority itemsLaying building blocks for a successful program</p></li><li><p>Applying Iterative Project Management Techniques to Business Continuity Final thoughtsPrograms early in their maturity have lots of needs and risksFully mature programs may not need iterations to address needs and risks (iterations serve to keep content current)</p></li><li><p>Jeff Puetz MBCP, ARM, AUDirector - Enterprise Risk ManagementBusiness Continuity Manager West Bend Mutual Insurance(262) 334-6451 (office)</p></li></ul>