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Educational Aide Permit

Application “RENEWAL” Procedures

Effective January 1, 2014

Beginning January 14, 2014, ODE is requiring online licensure/permit renewal. Teachers, administrators, paraprofessionals, coaches, substitute teachers, and substitute paraprofessionals will be required to: - Apply for a credential, new and renewal, online - Pay for a license/permit online (currently accepts credit cards only) - Send an application electronically to the designated District Signer for approval - Decrease the time to get your license/permit issued Directions 1. Using Google Chrome, or Internet Explorer OS10 or older, as your browser (we are

hearing the electronic application does not work with the updated Internet Explorer OS11), go to : www.education.ohio.gov (use a computer – currently the licensure link from this page does not support devices)

2. At the very top of the page, click on the word “SAFE”

3. PRIOR TO CREATING A SAFE ACCOUNT, CLICK ON THE CHECK SIGNUP STATUS

and follow the instructions to see if there has ever been a SAFE account created in your name. If the ODE Response is that You do not have a SAFE account. At this point you will need to click on SAFE Sign up

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If you get a message that You already have a SAFE account, and you do not remember your login or password, click on the Reset Password button and follow the steps to have your password reset. Typically, within 1-10 days you will receive an email from The Ohio Department of Education that will provide your account name (login name) and will give you a NEW password that you will be prompted to change after entering. (Save your login information somewhere that you will be able to find for your next renewal.)

If you get a message saying you do NOT have a SAFE Account click on the SAFE Sign up button:

You will get the following window.

Complete the fields as directed and click next, and keep completing fields as directed until you get a message that you will be sent an email for confirmation.

Click on the Reset Password

Button to get an email showing your login and

new password

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4. After creating a SAFE account, you will be directed to your personal email and will follow the instructions within the email. Within that email will be a code and a link to the ODE SAFE account, clicking on that link will automatically enter the code in the appropriate box, then you will follow the directions within that screen (sorry, no additional screen shots of that as yet).

5. You will then go back to ODE and LOG IN (using the login and password you just created) and click “ODE.CORE”

6. Then click the “My Educator Profile” and complete the personal information requested

Clicking on the My Educator Profile Apple, under the Educator License will take you to your MY INFORMATION screen. When completing your Personal Information, you will notice that the indicator above your address displays as the School or District Physical Address – you will NEED to edit this by clicking on the Pencil on the right side of the window. Kettering Schools address is: 3750 Far Hills Ave Kettering, OH 45429 <United States of America> <Montgomery County> Then you will NEED to enter your Home Address by clicking on the Add New Address and re-entering YOUR information. Your Home Mailing Address should become your (Primary) address.

Go down the rest of the page and check that everything else is still correct, your phone and email address. When done you will go back to the top of the page and click on Save/Next. If there are indications of “errors” you will see red comments telling you what needs corrected. When all corrections are completed, you are ready for the next step. At some point, you may have a window pop up asking 3 questions, one of which is “Are you currently an e-signer?” You must answer THIS question NO.

Edit

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7. When RENEWING an expired/expiring License/Permit, under the “My Educator Profile” tab at the top of the page, click on “My Credentials”

8. When RENEWING a current Educational Aide Permit/Pupil Activity Permit, you will click

on the My Credentials option from the drop down list of the My Educator Profile. If your most recent License is not readily visible, you can change the “sort order” under the Credential Summary. Having it sort by “Issue Date (Descending)” will display your most recent license at the top of the list.

Go to the Select Action drop down tab to the left of the license you are RENEWING. Click on the drop down arrow and choose Renew. Make sure the YEAR is THIS YEAR - 2014 (remember, licenses run from July 1, of one year through June 30 of the expiration year. i.e. Effective Date: July 1, 2014 and Expiration Date: June 30, 2015 – this allows your permit to be active for a full school year).

Make sure that you choose the “right year” - Renewing to Sub for the 14/15 School Year,

the year you want to choose is 2014 – this makes your RENEWED Permit Effective July 1, 2014 and Expiring June 30. 2015 (for a one year permit) or

June 30, 2018 (for a four year permit)

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9. Applications:

Educational Aide Permit / Pupil Activity Permit:

Please click on the Mail to Address School District to have it mailed to the School District. To choose the school district click on the “magnifying glass (search)”. Type Kettering in the Name bar: Choose Kettering City

10. Next you will complete the Background and Signatures Page: Again, the signature will be Kettering City, you can get this by clicking on the Select Organization button **In the Legal Questions, IF you answer YES to ANYTHING you MUST provide an explanation. (This will need to be explained every time you renew. You may want to keep a copy of your explanation to use each time you renew.) INCLUDE the year of the conviction, the nature of the offense and the court location where the case was heard. (Not being honest and doing this will result in your license application being pulled and investigated by the Office of Professional Conduct.)

To tell ODE to ask our School District to sign your application request, click on the magnifying glass and enter Kettering in the name box and choose Kettering City

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Applicant Signature (in the bottom left of the window), you must click on the box indicating that you have been truthful.

11. Once application is completed, click on

12. READY TO PAY!!

Answering Yes to ANY of

the Legal Questions

REQUIRES an explanation

Click on the box beside the $ sign, then click the

Pay $ for selected Applications

Kettering City Schools will now be the “Signer” on

your application

Button may also be located on the

left side of the window

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Complete the payment process and be sure to save a copy of the payment/confirmation number.

Click on Next

Click on the drop down arrow in the Payment Method to choose

E-Check or Credit Card Then choose Next

Click on Next

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E-Check Option: next windows

Credit Card Option: next windows

Complete the required bank account numbers and your email. Click on the Review button to check your information.

Your bank information will be displayed here, along with your email address. Verify that it is accurate, then click on the Make Payment button.

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Complete all the necessary boxes with the required information. Click on Email Receipt to have your receipt emailed to you.

When complete, click on Continue

Confirm that your information is correct then click on the Confirm button

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(Since the latest ODE Updates, it seems that the system is causing payments to get caught in a “glitch”. IF you DO NOT get a notification that your application is now being PROCESSED, you may need to go back to “Apply” your payment. To do this, you will want to go back to the Educator Profile button at the upper left page of the ODE Window, click on the drop down and go to MY APPLICATIONS. IF your payment needs applied, it should open up to the below page.) You have now entered your payment information and need to apply your payment to your License/Permit request:

IF you have to go back into your application and have the payment applied, after doing the above step, you MAY get the following window:

This is basically your “Receipt” Page, You can print this or rely on your

emailed receipt. Click on Continue

Click in the box beside the Green $ sign. A box will darken saying Pay for Selected Applications (OR Pay for

Application – may be on left of window)

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IF you have had to go back in to your Payment Window to apply your payment, once you click on the Yellow button of the overlapping window, you should get a message saying that your application is now being processed.

13. If completing this from home, please email me at sheryl.chaffin@ketteringschools.org to let me know that you have completed all steps of your Application Process so that we can watch for it to request an Electronic Signature.

14. Your application is now being processed and sent to the Director of Human Resources at

Kettering City Schools for signature and finalization.

This button will be “darkened” and will say Next – Click here – A new window will pop

up, click the yellow button asking about applying account money to payment.