Application of Project Application of Project Management Knowledge and Management Knowledge and Methodologies in JapanMethodologies in Japan

June 25, 2011

Jin Sasaki, PMPChairman of International Relations Committee, PMIJ (e-mail: sasaki.global@gmail.com)

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Table of ContentsTable of Contents

IntroductionIntroduction

Outlines of PMI JapanOutlines of PMI Japan

Status of Application of PM in JapanStatus of Application of PM in Japan

Function of PMO: A CaseFunction of PMO: A Case

SummarySummary

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Self IntroductionSelf Introduction

Chairman of International Relations Committee Chairman of International Relations Committee of PMI Japan (100% Volunteer)of PMI Japan (100% Volunteer)

Senior Consultant at “Mitsubishi Research Senior Consultant at “Mitsubishi Research Institute, Inc.”Institute, Inc.”

A Specialist of Public Private Partnerships A Specialist of Public Private Partnerships (PPP) (Experience in about 10 countries)(PPP) (Experience in about 10 countries)

Currently Working on JABODETABEK Master Currently Working on JABODETABEK Master Plan Development Study ProjectPlan Development Study Project

Academic Background of Law and Finance Academic Background of Law and Finance Lecturer at Chuo University, teaching Lecturer at Chuo University, teaching

Infrastructure Project FinancingInfrastructure Project Financing Around 5 Years experience in Indonesia Around 5 Years experience in Indonesia Married. One wife. Two kidsMarried. One wife. Two kids

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1. Outline of PMI Japan1. Outline of PMI Japan

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Objectives of PMIJObjectives of PMIJ

PMIJ function as contact in Japan for the PMIJ function as contact in Japan for the outside world and contribute to improve outside world and contribute to improve Project Management and its function in Japan.Project Management and its function in Japan.

PMIJ aims an active organization for Japanese PMIJ aims an active organization for Japanese industrial world to carry out Project industrial world to carry out Project Management as well as a chapter function of Management as well as a chapter function of PMI.PMI.

PMIJ aim to act to improve a public interest PMIJ aim to act to improve a public interest independently as a corporate body which has independently as a corporate body which has characteristics of NPO.characteristics of NPO.

A, B, C ---

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Members of PMIJMembers of PMIJ

430

687

1,334

1,736

2,647 2,6602,546

2,4382,556

2,702

0

500

1000

1500

2000

2500

3000

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

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PMBOK Seminar Program Mentor (I) Program Mentor (II) Program

PMIJ Forum Project PM Tools Application Project Festa 2011 Project

Post Disaster Recovery Supporting Project

Translation and Publishing C. PMBOK C. Seminar C. Information and Publicity C. Stakeholder C. International Relations C. Education C. PM Glossary C.

Human Resource Development SG PMO SG Junior PMer Development SG

Organization and ActivitiesOrganization and Activities

PMIJ BoardPMIJ Secretariat PMI HQ

Regional Services Committee

Mission Committee

Planning Committee

Kansai Branch

Implementation Committee PM Practice SG Medical PM SG IT Process SG Qualitative PM SG PM Creation SG

Branch Committee Program ProjectCorporate Sponsors

IT FG Organization Maturity FG EVM FG Risk Management FG Portfolio/Program FG PMO FG

Focus Group

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2. Status of Application of PM2. Status of Application of PM

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Increase of PMP HoldersIncrease of PMP Holders

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Major Fields of ApplicationMajor Fields of Application

ICT (e.g. Software Development)ICT (e.g. Software Development)

Plant EngineeringPlant Engineering

Construction (Architecture, Civil Works)Construction (Architecture, Civil Works)

Disaster RecoveryDisaster Recovery

There is a study which states that 25% There is a study which states that 25% of GRDP is produced from “Projects”.of GRDP is produced from “Projects”.

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Transformation to PMTransformation to PM

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Tools Widely Used Tools Widely Used

Project Plan (+ Project Charter)Project Plan (+ Project Charter)

WBS (Work Break Down Structure)WBS (Work Break Down Structure)

EVM (Earned Value Management)EVM (Earned Value Management)

Outsourcing TemplatesOutsourcing Templates

Scheduler + CommunicatorScheduler + Communicator

Software Software

PMOPMO

Bagus!

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3. Function of PMO: A Case3. Function of PMO: A Case

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Case of “X Research Company”Case of “X Research Company”

Project 3

Project 2

Project 1

Proposal Contract Implementation Closure

PMO (Project Management Office)

Proposal Preparation Supports

Contract Check and Supports

Monitoring and Troubles and disputes supports

Project Accounting Supports

Legal Div. Accounting Div.

Business Promotion Div. Etc.

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Points of PMO Points of PMO

Early warning and ConsultationEarly warning and Consultation

Transparent Project TransactionsTransparent Project Transactions

Accumulation of Data and ExperienceAccumulation of Data and Experience

Standardization and Organizational ActionStandardization and Organizational Action

Corporate Governance and Corporate Governance and Internal NetworkingInternal Networking

Sharing “Good Practice”Sharing “Good Practice”

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4. Summary4. Summary

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Current PM Topics in JapanCurrent PM Topics in Japan

Widening Fields of Application of PMWidening Fields of Application of PM

(e.g. Satellites, Medical Services)(e.g. Satellites, Medical Services) Introduction of PM in Public Sectors Introduction of PM in Public Sectors

(e.g. ITC, PPP, Disaster Recovery)(e.g. ITC, PPP, Disaster Recovery) Globalization Globalization

(e.g. Teaming, Outsourcing, Communication, (e.g. Teaming, Outsourcing, Communication, Human Resources)Human Resources)

Expansions of PMO, Program Management and Expansions of PMO, Program Management and Portfolio ManagementPortfolio Management

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Globalization and PMGlobalization and PM

Project Management Knowledge Areas

PMBOK 4th Edition

Project Integration Management

Project Integration Management

Project Scope Management

Project Scope Management

Project Time Management

Project Time Management

Project Cost Management

Project Cost Management

Project Quality Management

Project Quality Management

Project Human Resource Mng’t

Project Human Resource Mng’t

Project Communication Mng’t

Project Communication Mng’t

Project Risk Management

Project Risk Management

Project Procurement Mng’t

Project Procurement Mng’t

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Post-Disaster RecoveryPost-Disaster Recovery

Importance of “Integrated Approach”Importance of “Integrated Approach”

Low Knowledge, Technique, Tools and Low Knowledge, Technique, Tools and Capacities of Local Government OfficersCapacities of Local Government Officers

Positive Contributions by NPO/NGOsPositive Contributions by NPO/NGOs

Introduction of PM Mind and MethodologiesIntroduction of PM Mind and Methodologies

Nuclear Power Plants ??Nuclear Power Plants ??

Getting Lessons LearnedGetting Lessons Learned

Semangat Japan!

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E N DE N D

Matur Nuwun.Matur Nuwun.