application for authority application no.documents.village.homewood.il.us/managers/application for...
TRANSCRIPT
Secretary of State
Local Records Unit
Margaret Cross Norton Bldg.
Springfield, Illinois 62756
Telephone (217)782-7076
Local Records Commission
Of Cook County, Illinois
Application No. 03:035C
APPLICATION FOR AUTHORITY TO
DISPOSE OF LOCAL RECORDS
Page 1 of 42
AGENCY
Village of Homewood ADDRESS
2020 Chestnut CITY ZIP
Homewood 60430
PHONE (708) 798-3000
I hereby request authority to dispose of local government records according to the
schedule below. I certify that any microfilm or digitized copies will be made in
accordance with the standards of the Local Records Commission of Cook County and
will be adequate substitutes for the original records.
Approval, Local Records Commission
of Cook County, Illinois
County Building – Room 801
Chicago, Illinois 60602
(312)603-7832
Martha Martinez Chairman
John Daly
Director, State Archives
July 8, 2003 Date
Barbara Otto/Deputy Clerk May 1, 2003 Signature of Agency Head Date
Barbara Otto/Deputy Clerk
RECORDS LISTED ON THIS APPLICATION MAY BE DISPOSED OF :
After their individual retention period is complete,
If they are correctly listed on a Records Disposal Certificate submitted to and approved by the Local
Records Commission of Cook County sixty (60) days prior to disposal,
Providing any local, state, and federal audit requirements have been met,
As long as they are not needed for any litigation either pending or anticipate.
THIS RECORDS RETENTION SCHEDULE DOES NOT RELIEVE LOCAL GOVERNMENT AGENCIES
OF RETENTION REQUIREMENTS MANDATED BY OTHER STATE AND FEDERAL STATUTES AND/OR
REGULATIONS. WHEN SUCH AN OBLIGATION DOES EXIST, THEN THE LONGER RETENTION
PERIOD TAKES PRECEDENCE.
ANY RECORD ON THIS APPLICATION MAY BE MICROFILMED OR DIGITIZED AND THE RECORD
DISPOSED OF IF THE RECORD IS MICROFILMED OR DIGITIZED IN ACCORDANCE WITH THE
STANDARDS OF THE LOCAL RECORDS COMMISSION OF COOK COUNTY AND IF THE FILM OR
DIGITIZED RECORD IS RETAINED FOR THE PRESCRIBED RETENTION PERIOD.
DISPOSAL OF RECORDS AFTER MICROFILMING OR DIGITIZING
MUST BE NOTED ON THE RECORDS DISPOSAL CERTIFICATE.
THIS APPLICATION AND ANY RELATED RECORDS DISPOSAL CERTIFICATES
ARE TO BE RETAINED PERMANENTLY.
This application supersedes applications #85:083C, #85:098C & #85:112C.
Subject to statutory provisions, agencies may dispose of records
authorized for destruction by the Commission after the agency has received an
approved Records Disposal Certificate from the Local Records Commission of
Cook County listing the records to be destroyed or disposed of.
All records, regardless of physical format or characteristics, that by state
or federal statute, agency rule, or policy contain information that is
confidential, must be physically destroyed in a manner that such information
cannot be identified or retrieved.
THIS DOCUMENT ALONG WITH ALL RECORDS DISPOSAL
CERTIFICATES ARE TO BE RETAINED PERMANENTLY.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 3 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
1. APPLICATION FOR AUTHORITY TO DISPOSE OF LOCAL RECORDS AND RECORDS
DISPOSAL CERTIFICATES
Dates: 1985-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain permanently.
2. ACCIDENT/INCIDENT REPORTS
Dates: 1981-
Volume: 4 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
3. ACCOUNTS PAYABLE AND RECEIVABLE RECORDS
Dates: 1989-
Volume: 300 Cubic Feet
Annual Accumulation: 5 Cubic Feet
Arrangement: Chronological
Recommendation: Retain monthly reports for two (2) years, then
dispose of. Retain annual reports for seven (7)
years, then dispose of.
4. ACTIVITY/LABOR REPORTS
Dates: 1981-
Volume: 10 Cubic Feet
Annual Accumulation: 2 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 4 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
5. ADMINISTRATIVE/CORRESPONDENCE RECORDS
Dates: 1965-
Volume: 150 Cubic Feet
Annual Accumulation: 10 Cubic Feet
Arrangement: Chronological and Alphabetical
Recommendation: Retain for one (1) year, then dispose of records
no longer possessing any further administrative,
fiscal, legal, and/or historical value.
6. AGENDAS
Dates: 1989-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for sixty (60) days, then dispose of.
Retain one copy of each permanently.
7. ANIMAL LICENSE RECORDS
Dates: 1987-
Volume: 15 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for one (1) year after expiration, then
dispose of.
8. ANNEXATION/DEDICATION/EASEMENT/SUBDIVISION/COVENANT/VACATION/
LAND ACQUISITION
Dates: 1950-
Volume: 10 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain permanently.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 5 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
9. APPOINTMENT BOOKS, DESK CALENDARS AND PHONE MESSAGES
Dates: 1976-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
10. APPRAISALS
Dates: 1985-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years after superseded,
then dispose of.
11. APPROPRIATION RECORDS
Dates: 1926-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
12. ASSESSED VALUATION AND RATE REPORTS
Dates: 1981-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 6 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
13. AUDITS
Dates: 1932-
Volume: 4 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain one copy of each audit report
permanently. Retain duplicate audits for one
(1) year, then dispose of.
14. BICYCLE LICENSE RECORDS
Dates: 1980-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year after expiration, then
dispose of.
15. BID RECORDS
Dates: 1947-
Volume: 20 Cubic Feet
Annual Accumulation: ½ Cubic Feet
Arrangement: Chronological
Recommendation: Retain successful bids for ten (10) years after
terms of the related contract are completed,
then dispose of. Retain unsuccessful bids for
three (3) years after rejection, then dispose
of. Retain departmental copies until the
bidding process is complete, then dispose of.
16. BILL/CHECK/INVOICE/VOUCHER/WARRANT LISTINGS
Dates: 1981-
Volume: 140 Cubic Feet
Annual Accumulation: 10 Cubic Feet
Arrangement: Chronological
Recommendation: Retain monthly reports for two (2) years, then
dispose of. Retain annual reports for seven (7)
years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 7 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
17. BOARD PACKETS
Dates: 1989-
Volume: 25 Cubic Feet
Annual Accumulation: 2 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for one (1) year, then dispose of records
no longer possessing any further administrative,
fiscal, legal, and/or historical value.
18. BOND RECORDS
Dates: 1981-
Volume: 5 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years after cancellation or
due date, then dispose of. Surety, performance
and revenue bonds: Retain for seven (7) years,
then dispose of. Bond issue records: Retain
permanently.
19. BUDGETS
Dates: 1981-
Volume: 10 Cubic Feet
Annual Accumulation: ½ Cubic Feet
Arrangement: Chronological
Recommendation: Retain budgets for seven (7) years, then dispose
of. Retain budget worksheets for two (2) years
following approval of budget, then dispose of.
Copies: retain until usefulness of record is
complete, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 8 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
20. BUILDING PERMITS, PLANS AND INSPECTIONS
Dates: 1930-
Volume: 130 Cubic Feet
Annual Accumulation: 3 Cubic Feet
Arrangement: Chronological and Numerical
Recommendation: Residential: Retain for five (5) years, then
dispose of. Commercial, industrial and multi-
family dwelling: Retain permanently.
21. BUILDINGS/GROUNDS MAINTENANCE FILES
Dates: 1970-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
22. BUILDINGS/FACILITY/STREET/BLOCK USAGE RECORDS
Dates: 1972-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years after completion of
terms of usage, then dispose of.
23. BUILDING PERMIT LOGS AND MONTHLY REPORTS
Dates: 1981-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 9 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
24. BURIAL PERMIT REGISTERS
Dates: 1902-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
25. BUSINESS LICENSE RECORDS
Dates: 1983-
Volume: 40 Cubic Feet
Annual Accumulation: 2 Cubic Feet
Arrangement: Chronological
Recommendation: License: Retain for one (1) year, then dispose
of. Miscellaneous records: Retain for five (5)
years after closure of business, then dispose
of.
26. CABLE TV FRANCHISE APPLICATIONS AND AGREEMENTS
Dates: 1979-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Franchise agreements: Retain permanently.
Applications: Retain for ten (10) years, then
dispose of.
27. CANCELLED CHECKS, BANK STATEMENTS AND DEPOSIT SLIPS
Dates: 1983-
Volume: 100 Cubic Feet
Annual Accumulation: 5 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
Copies: Retain for two (2) years, then dispose
of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 10 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
28. CASH RECEIPTS/CASH REGISTER TAPES
Dates: 1986-
Volume: 130 Cubic Feet
Annual Accumulation: 6 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
29. CENSUS RECORDS (GOVERNMENT EMPLOYMENT, BOUNDARY, EEOC, ETC.)
Dates: 1986-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
Special census records: Retain permanently.
30. CERTIFICATES OF INSURANCE
Dates: 1985-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years after expiration,
then dispose of.
31. CERTIFICATION OF STATUS OF EXEMPT PROPERTY
Dates: 1972-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 11 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
32. CHECK STUBS AND COPIES
Dates: 1986-
Volume: 100 Cubic Feet
Annual Accumulation: 5 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
33. CITIZEN/RESIDENT COMPLAINTS
Dates: 1984-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years after settlement,
then dispose of.
34. CONSTRUCTION/PROJECT FILES
Dates: 1934-
Volume: 225 Cubic Feet
Annual Accumulation: 2 Cubic Feet
Arrangement: Chronological
Recommendation: Retain construction plans, drawings, and
specifications permanently. Retain other records
for ten (10) years following completion of
project, then dispose of.
35. CONSULTANTS STUDIES, SURVEYS, COMPREHENSIVE AND LONG RANGE PLANS
Dates: 1968-
Volume: 6 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Studies and surveys: Retain for ten (10) years,
then dispose of. Comprehensive and long range
plans: Retain permanently.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 12 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
36. CONTRACTOR’S LICENSE, BONDS AND CERTIFICATES OF INSURANCE
Dates: 1930-
Volume: 30 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years after expiration,
then dispose of.
37. CONTRACTS, AGREEMENTS, AND LEASES
Dates: 1927-
Volume: 40 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain contracts and contract renewals for ten
(10) years after termination or completion of
the terms of the contract, agreement, or lease,
then dispose of. Copies: retain for two (2)
years, then dispose of.
38. COOK COUNTY TAX STATEMENTS
Dates: 1959-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
39. DAILY CASH REPORTS
Dates: 1986-
Volume: 100 Cubic Feet
Annual Accumulation: 5 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 13 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
40. DEPARTMENTAL REPORTS
Dates: 1971-
Volume: 15 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain monthly reports for two (2) years, then
dispose of. Retain annual reports for seven (7)
years, then dispose of.
41. ELECTION RECORDS
Dates: 1981-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year, then dispose of.
42. ELEVATOR INSPECTIONS
Dates: 1945-
Volume: 5 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
43. EMPLOYMENT APPLICATIONS (SOLICITED AND UNSOLICITED) AND SUPPORT
DOCUMENTS
Dates: 1983-
Volume: 10 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain solicited applications and supporting
documents for two (2) years from date of the
application, then dispose of. Retain
unsolicited applications and supporting
documents for one (1) year from date of the
application, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 14 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
44. EPA CHEMICAL/MICROBIOLOGICAL REPORTS
Dates: 1962-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain chemical sample reports for ten (10)
years, then dispose of. Retain bacteriological
sample reports for five (5) years, then dispose
of.
45. EPA INSPECTIONS
Dates: 1971-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years, then dispose of.
46. EPA OPERATING PERMITS
Dates: 1972-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years after expiration, then
dispose of.
47. EPA OPERATIONAL SURVEY
Dates: 1978-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for ten (10) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 15 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
48. EPA PCB DISPOSAL AND STORAGE REPORTS
Dates: 1986-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
49. EPA VIOLATION RECORDS
Dates: 1971-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years after settlement,
then dispose of.
50. EQUIPMENT MAINTENANCE RECORDS
Dates: 1962-
Volume: 8 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain until equipment is sold, traded, or
junked, then dispose of.
51. EVENT PERMITS (PARADE, FUNDRAISERS, AUCTION, ETC.)
Dates: 1971-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year after expiration, then
dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 16 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
52. FINANCIAL STATEMENTS
Dates: 1981-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain monthly reports for two (2) years, then
dispose of. Retain annual reports for seven (7)
years, then dispose of.
53. FIRE INSPECTIONS
Dates: 1985-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
54. FREEDOM OF INFORMATION ACT REQUESTS AND DENIALS
Dates: 1985-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years from date of filing,
then dispose of.
55. GAS RECEIPTS/TICKETS/USAGE RECORDS
Dates: 1985-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 17 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
56. GRANT RECORDS
Dates: 1973-
Volume: 15 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain grant records for three (3) years
following completion of the terms of the grant,
then dispose of.
57. GRIEVANCES
Dates: 1983-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Resolved by arbitration: Retain for fifteen (15)
years, then dispose of. Resolved prior to
arbitration: Retain for ten (10) years, then
dispose of.
58. HYDRANT FLOW TESTS
Dates: 1972-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years, then dispose of.
59. HYDRANT FLUSHING RECORDS
Dates: 1975-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 18 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
60. IMRF RECORDS
Dates: 1975-
Volume: 5 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain designation of beneficiary forms until
superseded by new designation or until
terminated employee’s 78th birthday, whichever
occurs first, then dispose of. If employee has
not retired by age 78, retain designation of
beneficiary for ten (10) years after termination
of employee, then dispose of. Retain all other
records within this record series for seven (7)
years, then dispose of.
61. INSURANCE POLICIES AND CLAIMS
Dates: 1982-
Volume: 5 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain policies for seven (7) years after
expiration or cancellation, then dispose of.
Retain claims for seven (7) years after
settlement of claim, then dispose of.
62. INVENTORIES
Dates: 1989-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years after superseded by new
inventory, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 19 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
63. INVESTMENT RECORDS
Dates: 1981-
Volume: 25 Cubic Feet
Annual Accumulation: 2 Cubic Feet
Arrangement: Chronological
Recommendation: Retain certificates of deposit, securities, and
treasury notes for seven (7) years after date of
maturity, then dispose of. Retain other records
within this series for seven (7) years, then
dispose of.
64. JOB DESCRIPTIONS
Dates: 1980-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years after superseded, then
dispose of.
65. LAND USE FILES
Dates: 1985-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years after completion of
project, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 20 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
66. LEDGERS, JOURNALS AND REGISTERS (GENERAL PAYROLL, ACCOUNTS
PAYABLE, RECEIVABLE, ETC.)
Dates: 1935-
Volume: 300 Cubic Feet
Annual Accumulation: 15 Cubic Feet
Arrangement: Chronological
Recommendation: Monthly, weekly, daily ledgers, journals and
registers: Retain for two (2) years, then
dispose of. Annual ledgers, journals and
registers: Retain for seven (7) years, then
dispose of.
67. LEGAL RECORDS
Dates: 1957-
Volume: 8 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years after closure of
case, then dispose of. Retain legal opinions
permanently.
68. LEGAL NOTICES, CERTIFICATES OF PUBLICATION, PRESS RELEASES AND
MEETING NOTICES
Dates: 1970-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year, then dispose of.
69. LIENS
Dates: 1970-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year after settlement or
dismissal, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 21 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
70. LIQUOR LICENSE RECORDS
Dates: 1983-
Volume: 8 Cubic Feet
Annual Accumulation: ½ Cubic Feet
Arrangement: Chronological
Recommendation: License: Retain for one (1) year after
expiration, then dispose of. Other records:
Retain for five (5) years after closure of
business, then dispose of.
71. MAPS, PLATS, BLUEPRINTS AND SURVEYS
Dates: 1934-
Volume: 165 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain permanently.
72. MATERIAL SAFETY DATA SHEETS
Dates: 1978-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for ten (10) years after product is no
longer stored or used in the workplace, then
dispose of.
73. METROPOLITAN WATER RECLAMATION DISTRICT RECORDS
Dates: 1959-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Permits: Retain for five (5) years, then dispose
of. Plans: Retain permanently. Correspondence:
Retain for one (1) year, then dispose of records
no longer possessing any further administrative,
fiscal, legal, and/or historical value.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 22 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
74. MINUTES
Dates: 1893-
Volume: 25 Cubic Feet
Annual Accumulation: ¼ Cubic Feet
Arrangement: Chronological
Recommendation: Retain originals permanently. Retain duplicate
minutes for one (1) year, then dispose of.
75. MOTOR FUEL TAX RECORDS
Dates: 1958-
Volume: 10 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain construction records for ten (10) years
following completion of terms of the contract,
then dispose of. Retain plans and
specifications permanently. Retain other
records contained in this record series for
seven (7) years, then dispose of.
76. MUNICIPAL CODE BOOKS
Dates: 1965-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain permanently.
77. MUNICIPAL TAX RECORDS (SALES, OCCUPATION, HOTEL/MOTEL, UTILITY,
REAL ESTATE, PERSONAL PROPERTY, 911, ETC.)
Dates: 1985-
Volume: 20 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 23 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
78. NEGOTIATION/COLLECTIVE BARGAINING FILES
Dates: 1983-
Volume: 3 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain one (1) copy of each collective
bargaining agreement permanently. Retain
support documentation for fifteen (15) years,
then dispose of.
79. OCCUPANCY PERMITS
Dates: 1976-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
80. OFFICIALS OATHS, BONDS, AND APPOINTMENTS
Dates: 1986-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years after expiration of
term of office, then dispose of.
81. ORDINANCES AND RESOLUTIONS
Dates: 1926-
Volume: 15 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain ordinances permanently. Retain
resolutions for sixty (60) days, then dispose of
provided they ware recorded in the minutes.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 24 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
82. PAID BILLS/INVOICES/VOUCHERS/WARRANTS
Dates: 1984-
Volume: 200 Cubic Feet
Annual Accumulation: 10 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
Copies: Retain for two (2) years, then dispose
of.
83. PARKING PERMIT/TICKET RECORDS
Dates: 1987-
Volume: 20 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
84. PAYROLL RECORDS
Dates: 1983-
Volume: 175 Cubic Feet
Annual Accumulation: 8 Cubic Feet
Arrangement: Chronological and Alphabetical
Recommendation: Monthly payrate records: Retain for two (2)
years, then dispose of. Annual payrate records:
Retain for seven (7) years, then dispose of.
Individual earning records: Retain individual
work and salary history records for sixty (60)
years or until terminated employee’s 78th
birthday, whichever occurs first, then dispose
of. If employee has not retired by age 78,
retain individual work and salary history
records for ten (10) years after termination of
employment, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 25 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
85. PENSION RECORDS
Dates: 1970-
Volume: 12 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain pension application and final payment
permanently. Retain other records in this
record series for seven (7) years after date of
last payment of benefits to the retiree or the
beneficiary, then dispose of.
86. PERSONNEL RECORDS
Dates: 1962-
Volume: 110 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain individual work and salary history
records for sixty (60) years or until terminated
employee’s 78th birthday, whichever occurs
first, then dispose of. If employee has not
retired by age 78, retain individual work and
salary history records for ten (10) years after
termination of employment, then dispose of.
Retain all other records within this record
series for five (5) years after termination of
employment, then dispose of.
87. PETITIONS
Dates: 1964-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year, then dispose of except
for those relating to annexations, land
dedication, street and alley vacations, which
must be retain permanently. Petitions to form a
new political party: retain permanently.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 26 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
88. PETTY CASH RECORDS
Dates: 1976-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
Receipts: Retain for two (2) years, then dispose
of.
89. POLICIES AND PROCEDURES
Dates: 1960-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain one copy permanently.
90. POSTAGE RECORDS
Dates: 1980-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
91. PROPERTY RECORD FILE
Dates: 1959-
Volume: 140 Cubic Feet
Annual Accumulation: 3 Cubic Feet
Arrangement: Alphabetical and Numerical
Recommendation: Retain for one (1) year, then dispose of records
no longer possessing any further administrative,
fiscal, legal, and/or historical value.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 27 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
92. PUBLIC WORKS/ENGINEER FIELD NOTES
Dates: 1972-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for ten (10) years, then dispose of.
93. PUBLIC WORKS GRADING INSPECTIONS
Dates: 1978-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for ten (10) years, then dispose of.
94. PUBLIC WORKS LIFT STATION PUMP DATA BOOKS
Dates: 1977-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain permanently.
95. PUBLIC WORKS SEWER INSPECTIONS
Dates: 1978-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for ten (10) years, then dispose of.
Video inspection tapes: retain until superseded
by a new inspection, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 28 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
96. PUBLIC WORKS SLUDGE ANALYSIS REPORTS
Dates: 1980-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for ten (10) years, then dispose of.
97. PUBLIC WORKS VALUE RECORD CARDS
Dates: 1971-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain permanently.
98. PUBLIC WORKS WEATHER/SNOW REPORTS
Dates: 1970-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
99. PURCHASE ORDERS AND REQUISITIONS
Dates: 1986-
Volume: 35 Cubic Feet
Annual Accumulation: 2 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
100. RECEIPTS
Dates: 1983-
Volume: 80 Cubic Feet
Annual Accumulation: 4 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 29 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
101. REIMBURSEMENT CLAIMS
Dates: 1988-
Volume: 4 Cubic Feet
Annual Accumulation: ¼ Cubic Feet
Arrangement: Chronological
Recommendation: Retain for three (3) years, then dispose of.
102. REVENUE SHARING RECORDS
Dates: 1981-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain allocation report for ten (10) years,
then dispose of. Retain other records within
this record series for seven (7) years, then
dispose of.
103. SAFETY INSPECTIONS/REPORTS
Dates: 1975-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
104. SALARY SCHEDULES AND SURVEYS
Dates: 1965-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 30 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
105. SIGN PERMITS
Dates: 1950-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
106. SOLICITOR/PEDDLER/JUNK DEALER/GARAGE SALE PERMITS/REQUESTS
Dates: 1985-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year after expiration, then
dispose of.
107. SPECIAL ASSESSMENT RECORDS
Dates: 1981-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years after expiration of
assessment, then dispose of.
108. STATE AND FEDERAL TAX RECORDS (W-2’S, W-3’S, W-4’S, IL-941’S, IL-
501’S, IRS 1099’S, ETC.)
Dates: 1984-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain W-4’s for five (5) years after
termination of employment or until W-4 is
superseded by a new W-4, then dispose of.
Retain all other tax forms in this record series
for seven (7) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 31 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
109. STATE OF ILLINOIS ANNUAL COMPTROLLER SUPPLEMENTAL REPORT
Dates: 1974-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
110. STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION ANNUAL WATER USE
AUDIT
Dates: 1985-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
111. STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION WATER RESOURCES
MONTHLY PUMPAGE REPORT
Dates: 1978-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
112. STATEMENT OF ECONOMIC INTEREST RECORDS
Dates: 1990-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years after date of filing
with the County Clerk, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 32 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
113. TAPE RECORDINGS OF MINUTES
Dates: 1999-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Audio: Retain for sixty (60) days provided they
have been accepted and recorded in the Minutes,
then dispose of. Video: Retain for thirty (30)
days after date of last airing, then dispose of.
114. TAX EXEMPTION RECORDS
Dates: 1959-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year after superseded, then
dispose of.
115. TAX INCREMENT FINANCING RECORDS
Dates: 1976-
Volume: 3 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Nonessential materials: Retain for one (1) year,
then dispose of records no longer possessing any
further administrative, fiscal, legal, and/or
historical value. Financial records: Retain for
seven (7) years, then dispose of. Survey Files:
Retain for one (1) year, then dispose of. Other
records: Retain permanently.
116. TAX LEVY RECORDS
Dates: 1955-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 33 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
117. TAXI CAB APPLICATIONS/LICENSE
Dates: 1983-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: License: Retain for one (1) year after
expiration, then dispose of. Miscellaneous
records: Retain for five (5) years after
inactivation or cancellation of business, then
dispose of.
118. TAXI CAB SENIOR/HANDICAP DISCOUNT RECORDS
Dates: 1986-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
119. TIME RECORDS (SICK, VACATION, OVERTIME, HOLIDAY, COMPENSATORY,
LEAVES, ETC.)
Dates: 1984-
Volume: 25 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of,
provided information has been transferred to the
employees work history.
120. TRAFFIC STUDIES/ACCIDENT SUMMARIES
Dates: 1975-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 34 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
121. TRAVEL/EXPENSE/MILEAGE REPORTS
Dates: 1975-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
122. TREASURER’S REPORTS
Dates: 1981-
Volume: 20 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain monthly reports for two (2) years, then
dispose of. Retain annual reports for seven (7)
years, then dispose of.
123. UNEMPLOYMENT COMPENSATION RECORDS
Dates: 1972-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years, then dispose of.
124. U.S. DEPARTMENT OF LABOR REPORT OF BUILDING PERMITS ISSUED AND
LOCAL PUBLIC CONSTRUCTION
Dates: 1952-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 35 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
125. U.S. IMMIGRATION AND NATURALIZATION SERVICE FORM I-9 EMPLOYMENT
ELIGIBILITY VERIFICATION
Dates: 1987-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: If person is employed for less than three years,
retain for three (3) years after date of hire,
then dispose of. If person is employed for
three years or longer, then retain for one (1)
year after termination of employment, then
dispose of.
126. UTILITY BILL RECEIPTS AND STUBS
Dates: 2001-
Volume: 12 Cubic Feet
Annual Accumulation: 4 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
127. UTILITY COMPANY PERMITS
Dates: 1982-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years after expiration, then
dispose of.
128. UTILITY DELINQUENCY RECORDS
Dates: 2000-
Volume: 1 Cubic Feet
Annual Accumulation: ¼ Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 36 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
129. UTILITY DEPOSIT/REFUND RECORDS
Dates: 1984-
Volume: 20 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
130. UTILITY FUND LEDGERS
Dates: 1984-
Volume: 80 Cubic Feet
Annual Accumulation: 4Cubic Feet
Arrangement: Chronological
Recommendation: Daily, monthly, weekly ledgers: Retain for two
(2) years, then dispose of. Annual ledgers:
Retain for seven (7) years, then dispose of.
131. UTILITY MAINTENANCE/INSPECTION RECORDS
Dates: 1984-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
132. UTILITY METER INSTALLATION/CONVERSIONS/SERVICE AND TESTING
Dates: 1984-
Volume: 15 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for one (1) year, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 37 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
133. UTILITY METER READINGS
Dates: 1985-
Volume: 25 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for one (1) year, then dispose of.
134. UTILITY SERVICE APPLICATIONS
Dates: 1984-
Volume: 40 Cubic Feet
Annual Accumulation: 2 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years after disconnection,
then dispose of.
135. UTILITY NOTICES (ON/OFF/DISCONNECT, ETC.)
Dates: 1984-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year, then dispose of.
136. VARIANCE RECORDS
Dates: 1940-
Volume: 10 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years after expiration, then
dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 38 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
137. VEHICLE LICENSE RECORDS
Dates: 1984-
Volume: 20 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for one (1) year after expiration, then
dispose of.
138. VEHICLE RECORDS (MAINTENANCE, REGISTRATIONS, INSPECTIONS, TITLES,
ETC.)
Dates: 1982-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain until equipment is sold, traded, or
junked, then dispose of.
139. VENDOR LISTINGS
Dates: 1984-
Volume: 20 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
140. VILLAGE PUBLICATIONS (NEWSLETTERS, BROCHURES, PAMPHLETS, ETC.)
Dates: 1973-
Volume: 6 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain one copy permanently.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 39 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
141. WATER CONSUMPTION RECORDS
Dates: 1971-
Volume: 6 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year, then dispose of.
142. WATER FLOW CHARTS
Dates: 1971-
Volume: 4 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years, then dispose of.
143. WATER MAIN BREAK/LEAKAGE/FAILURE RECORDS
Dates: 1978-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years after completion of
repairs, then dispose of.
144. WATER METER USAGE REPORTS
Dates: 1975-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for one (1) year, then dispose of.
145. WATER PLANT DAILY OPERATION LOG
Dates: 1971-
Volume: 5 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 40 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
146. WATER PLANT MAINTENANCE/OPERATIONS/TREATMENT RECORDS
Dates: 1971-
Volume: 2 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for ten (10) years, then dispose of.
147. WATER PUMPAGE REPORTS
Dates: 1972-
Volume: 10 Cubic Feet
Annual Accumulation: ½ Cubic Feet
Arrangement: Chronological
Recommendation: Retain for ten (10) years, then dispose of.
148. WATER SAMPLES ANALYSIS RECORDS
Dates: 1978-
Volume: 1 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain chemical sample reports for ten (10)
years, then dispose of. Retain bacteriological
sample reports for five (5) years, then dispose
of.
149. WATER/SEWER EFFLUENT DISCHARGE MONITORING RECORDS
Dates: 1980-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for five (5) years, then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 41 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
150. WATER TEMPERATURE/CIRCULATION RECORDS
Dates: 1971-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for three (3) years, then dispose of.
151. WATER VALUE INSPECTIONS/RECORDINGS (MAINTENANCE)
Dates: 1977-
Volume: 6 Cubic Feet
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for two (2) years, then dispose of.
152. WORK ORDERS/SERVICE REQUESTS
Dates: 1986-
Volume: 20 Cubic Feet
Annual Accumulation: 1 Cubic Feet
Arrangement: Chronological
Recommendation: Retain for sixty (60) days after completion of
work, then dispose of.
153. WORKER’S COMPENSATION RECORDS
Dates: 1971-
Volume: Negligible
Annual Accumulation: Negligible
Arrangement: Chronological
Recommendation: Retain for seven (7) years after settlement,
then dispose of.
APPLICATION FOR AUTHORITY Application No. 03:035C
TO DISPOSE OF LOCAL RECORDS
(RECORDS RETENTION SCHEDULE) Page 42 of 42
(continued)
Item No. Record Series Title, Description and Recommendation
154. ZONING/PLANNING/DEVELOPMENT/LOCAL IMPROVEMENT RECORDS
Dates: 1926-
Volume: 250 Cubic Feet
Annual Accumulation: 5 Cubic Feet
Arrangement: Chronological
Recommendation: Approved requests: Retain permanently. Denied
requests: Retain for one (1) year after denial,
then dispose of.