Tobacco Education, Prevention, and Cessation Grant Program

Request for ApplicationsApplicant Webinar

May 29, 2012

Housekeeping

• Livestream• Chat/Questions• Breaks throughout for questions• Recorded and archived and available following

today’s presentation• Presenters

During the webinar be sure to have both RFA guidance documents:

http://www.cdphe.state.co.us/pp/tobacco/grantprogram/ApplyForFunding.html

Agenda• 9am-Noon: Community Initiatives– Community Tobacco Initiative– Innovative Community Tobacco Initiative– Community Led Targeted Outreach Campaigns

• 1pm-4pm: Cessation Initiatives– QuitLine e-referral System– Oral Health Partnership– Pharmacy Partnership– Hospital Cessation– Text Message Cessation – Young Adults– Youth Cessation

Agenda cont.

• Funding Period• Purpose• Funding Availability• Eligibility• Funding Request Limits• Strategic Goals• Funding Priority Areas –

Details and Purpose• How to Apply• Application Timeline

• Application TA• Application Review Process• Post-Award Requirements• Categories and Questions• Work Plan• Budget• Resources• Other funding initiatives• Q&A

Funding Period

Year One: Oct. 1, 2012 - June 30, 2013Year Two: July 1, 2013 - June 30, 2014Year Three: July 1, 2014 - June 30, 2015

RFA Purpose

• Tobacco use is single most preventable cause of death and disease nationally and in Colorado

• Amendment 35 – voter approved tax increase on cigarettes and other tobacco products – allocates funds to tobacco education, prevention, and cessation programming

• The intent of this RFA is to provide grant funding to agencies and organizations across the state to implement evidence-based and innovative activities to achieve program goals

Funding Availability

• ~$19.2 million for the period of Oct 1 through June 30

• Number and amount of grant awards will vary• Renewal funding for FY 14 and FY 15 is

contingent upon grantee performance and appropriation by the Colorado General Assembly

Eligibility

• Not-for-profit organizations• Public or governmental agencies• May submit more than one application if

under different funding initiatives

• For-profit – not under this RFA, but can apply under Health Communications RFPs

Funding Request LimitsCessation Initiatives

• QuitLine e-referral system – as much as $525,000

• Oral Health Partnership – as much as $150,000• Pharmacy Partnership – as much as $150,000• Hospital Cessation – as much as $200,000• Text Message Cessation (Young Adults) – as

much as $250,000• Youth Cessation – as much as $300,000

Break for Questions and Answers

All Questions and Answers will be posted on June 8

Please submit your questions using the chat function

Strategic GoalsThe 2020 goals outlined in this plan guide this Request for Applications are: • The cessation success gap affecting low SES youth and adult smokers decreases by 50

percent• A majority of people and health care systems in Colorado recognize and treat tobacco

dependence as a chronic condition• A majority of Coloradans live, learn, work and play in communities that have effective

policies and regulations that reduce youth and adult use and access to tobacco• Tobacco prevalence and initiation among young adults, especially straight-to-work

young adults, decreases by 50 percent• Initiation among youth, especially high burden and low SES populations, decreases by

50 percent• Exposure to secondhand smoke, with an emphasis on low SES populations, decreases

by 50 percent• Colorado is among 10 states with the highest price for tobacco products

Strategic Plan

Funding Priority Areas - Details and PurposeCessation Initiatives

– QuitLine e-referral System• Develop, implement, promote, and evaluate a QuitLine

e-referral system• Help providers adopt and meaningfully use certified

Electronic Health Record technology

– Oral Health Partnership• Develop, pilot, and evaluate a program• Increase QuitLine referrals from oral health providers• Engage and partner with oral health providers and

clinics to implement strategies to make cessation-related health systems changes

Funding Priority Areas - Details and PurposeCessation Initiatives

– Pharmacy Partnership• Develop, pilot, and evaluate a program• Increase QuitLine referrals from pharmacists and staff• Engage and partner with pharmacy providers and

clinics to implement strategies to make cessation-related health systems changes

– Hospital Cessation• Develop, pilot, and evaluate a program• Based on Ottawa Model for Smoking Cessation

Funding Priority Areas - Details and PurposeCessation Initiatives

– Text Message Cessation (Young Adults)• Develop, promote, implement, and evaluate a stand-

alone text message based cessation program• Aimed at young adults with an emphasis on non-students• Interactive features, deliver evidence-based information

– Youth Cessation• Develop, promote, implement, and evaluate a youth

cessation program• Ages 14-18• Positive youth development framework• Statewide reach, evidence-based information

Break for Questions and Answers

All Questions and Answers will be posted on June 8

Please submit your questions using the chat function

How to Apply

• Letter of Intent– Community Tobacco Initiative and

Innovative Community Tobacco Initiative only• New! Colorado Grants Management System

(COGMS)– Register by June 15– Instructions and TA will be provided

• Submit applications electronically by June 29, 5pm

Application TimelineRelease of Request for Applications Friday May 18, 2012

Deadline for submission of questions regarding application guidelines via email: Friday June 1, 2012

Applicants’ conference/webinar Tuesday May 29, 2012

Deadline for submission of Letters of Intent for Community Initiatives: Friday June 1, 2012

Responses to all questions received via email and at applicants’ conference will be posted by:http://www.cdphe.state.co.us/pp/tobacco/grantprogram/index.html

Friday June 8, 2012

Compilation of Letters of Intents received illustrating geographic coverage and coordination needs will be posted by:Responses will be posted here: http://www.cdphe.state.co.us/pp/tobacco/grantprogram/index.html

Friday, June 8, 2012

Deadline for Registration in Colorado Grants Management System (required for application submission):

Friday, June 15, 2012

Deadline for Application submission: Friday, June 29, 2012 5:00 p.m.

Review of applications June 30 – est. July 20, 2012

Funding recommendations determined by the Tobacco Education, Prevention and Cessation Grant Program Review Committee

TBD July, 2012

Presentation of funding recommendations to the Colorado Board of Health Wednesday Aug. 15, 2012

Funding recommendations will be posted here:http://www.cdphe.state.co.us/pp/tobacco/grantprogram/index.html

Thursday, Aug. 16, 2012

Contract award process Aug. 17 – Sept. 30, 2012

Anticipated award start date Oct. 1, 2012

Application TA

• Questions via email through June 1• FAQ document – posted by June 8• COGMS Assistance – available throughout

A35COGMSTechnicalAssistance@gmail.com or 303-692-2524

Application Review Process

• All applications will be scored on a 100 point scale

• Minimum of 70 is required to be considered for funding

• Funding recommendations by Tobacco Review Committee will be made on July 19 and 20

• Recommendations to the State Board of Health will be made on August 15

Post-Award Requirements

• Certification of non-acceptance of tobacco industry funds and resources

• Data collection• Insurance requirements• Lawful presence• Lobbying restrictions• Reimbursement• Reporting

Break for Questions and Answers

All Questions and Answers will be posted on June 8

Please submit your questions using the chat function

Categories and Questions

• Each initiative has questions listed• COGMS will state the character limit for each

question and instructions are provided on how to count characters in the system

• Some questions are required by the Colorado BOH

Work Plan

• A template is not provided, COGMS will walk you through the steps needed to develop a work plan

• SMART Objectives • Each objective should address goal(s) outlined in the

strategic plan• Identify intended outcome• Describe the intended target population• Designate a timeline• Detail the intended measurement tools• List up to 10 activities

Budget

• Must be consistent with proposed work plan• Provide a budget and justification for initial 9

month funding period only• Provide separate budgets for each application• Personnel– All staff who will work on the project

• Supplies and Operating– Discouraged and disallowed costs

Budget cont.

• Travel– In state only– Two, two-day trainings in Denver

• Contractual– All restrictions apply– No pre-paid services

• Other• Indirect• Financial Assessment Questionnaire

Resources

• Some resources provided in the RFA• Other resources may be available

Other funding initiativesInformation on the following will be posted on the Tobacco Collaborative

Google Group and final decisions to be made by the Tobacco Review Committee in July

• Health Communications– ColoradoQuits: To be posted on the CO BIDS System– Develop outreach campaign templates: To be posted on the CO BIDS

system• Technical Assistance and Support

– Will be posted on COGMS by September• QuitLine

– Sole Source agreement with National Jewish Health• Evaluation

– Interagency agreement with the Amendment 35 Program Evaluation Group

Question and Answer time…

Please submit your questions via the chat function

All questions and answers will be posted on June 8