appendix f: public participation · pdf fileemail: [email protected] registered post 13th...

Appendix F:

Public Participation Information

Landowner Notification

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From: Kirsty RobinsonSent: 22 August 2014 04:23 PMTo: 'Merwe Swiegers'Cc: Kirsty RobinsonSubject: RE: NOTIFICATION FOR THE PROPOSED DECOMMISSIONING & REPLACEMENT OF

FUEL TANKS AT KWV DISTILLERY, ERF 19426, PAARL. Attachments: 014057 Landowner Notification.pdf

TrackingTracking: Recipient Delivery

'Merwe Swiegers'

Kirsty Robinson Delivered: 22/08/14 04:23 PM

NOTIFICATION FOR THE PROPOSED DECOMMISSIONING & REPLACEMENT OF FUEL TANKS AT KWV DISTILLERY, ERF 19426, PAARL. SEC PROJECT NUMBER: 014057 DEA&DP REFERENCE NUMBER: NOT YET OBTAINED FROM DEA&DP Dear Mr Swiegers, Sillito Environmental Consulting (“SEC”) has been appointed by Chevron South Africa (Pty) Ltd to undertake anapplication for an Environmental Authorisation to reduce the total storage capacity for heavy fuel oil (“HFO”), at theKWV distillery on Erf 19426, Paarl from 156m3 to 46m3. The proposed development involves decommissioning the existing Chevron owned above ground storage tanks(“AST”) which include 2 x 23m2 AST’s and 1 x 110m3 AST and replacing them with one single tank (1 x 46m3 AST). The proposed activity triggers an activity listed in terms of the Environmental Impact Assessment Regulationspublished in 2010 in terms of the National Environmental Management Act (Act No. 107 of 1998) as amended. Theactivity in question is listed as follows: Government Notice R544 Activity 27 (v): The decommissioning of existing facilities or infrastructure for: (v) storage, or storage and handling, of dangerous goods of more than 80 cubic metres. As such, a Basic Assessment process is required to apply for authorisation of the proposed activity. As KWV Distillery is the registered landowner, you will be included in the database of the affected parties and so willbe given the opportunity to review and comment on the assessment reports produced for this application process.Public participation is anticipated to commence in approximately one month’s time. When the time comes for SEC to conduct a site visit on your property to assess the potential impacts, please would you indicate whether we may liase with Chevron or whether you would prefer that SEC liase directly with you as thelandowner of the site. Thank you. Warmest regards,

Kirsty Robinson

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"Environmental Solutions for a Changing World"

Kirsty Robinson–Environmental Consultant

P: +27 (0) 21 712 5060

F: +27 (0) 21 712 5061

M: +27 (0) 76 609 9953

[email protected]

Suite 105, Block B2, Tokai Village Centre, Vans Road, Tokai, Cape Town, 7966

Initial Stakeholder Table

014057 KWV Paarl Initial Stakeholder Table

INITIAL NOTIFICATION TABLE March 2015

Organization/Dept/Erf & Address Means of Notice Date of Communication Organs of State Details and Rate Payers’ Association

Department of Environmental Affairs and Development Planning (Region 1) Zaahir Toefy Registry Office 1st Floor Utilitas Building 1 Dorp Street Cape Town 8000 Tel: 021 483 4793 Fax: 021 483 3633 Email: [email protected]

Registered Post

Department of Environmental Affairs: Pollution Management Catherine Bill Registry Office 1st Floor Utilitas Building 1 Dorp Street Cape Town 8000 Tel: 021 483 2760 Fax: 021 483 3254

Registered Post

Organization/Dept/Erf & Address Means of Notice Date of Communication Email: [email protected] Department of Water Affairs Derril Daniels 52 Voortrekker Road Spectrum Building Bellville 7532 Private Bag X16 Sanlamhof 7532 Tel: 021 941 6000 Fax: 021 941 6107 Email: [email protected]

Registered Post

Cape Winelands District Municipality Mr. Quinton Barley 194 Main Road Paarl 7646 Tel: 086 126 5263 Fax: 021 870 3200 Email: [email protected]

Registered Post

Drakenstein Local Municipality Mr. Jimmy Knaggs Drakenstein Municipality

Registered Post

Organization/Dept/Erf & Address Means of Notice Date of Communication Bergriver Boulevard South Africa Paarl 7622 PO Box 1 Paarl 7622 Tel: 021 807 4500 Fax: 021 872 8054 Email: [email protected] Cape Nature Rhett Smart Scientific Services: Land Use Advice Assegaibosch Nature Reserve Jonkershoek Stellenbosch 7599 Tel: 021 866 8000 Fax: 086 526 4992 Email: [email protected]

Landowner and Adjacent Landowner Details

Ward Councilor: Ward 1 Colin Van Der Westhuizen Cell: 084 998 7841 Tel: 021 807 4627 Email Address: [email protected]

Land owner-KWV wine emporium Merwe Swiegers P.O. Box 528 South Paarl 7624 Tel: 021 807 3007 Fax: 021 807 3119 Email: [email protected]

Registered post and Email

Erf17300 Trustees Stockfin Trust Posbus 1372 Suider-Paarl 7624

Registered post

Erf7205 Trustees Stockfin Trust Ceciliastraat Suid Afrika LTD

Registered post

Posbus 528 Suider-Paarl 7624 Erf21353 JA Clift PTY LTD Ceciliastraat Posbus 515 Suider-Paarl 7624

Registered post

Erf11919 KWV SA EMDS BP Ceciliastraat Posbus 528 Suider-Paarl 7624

Registered post

Erf17323 Drakenstein Munisipaliteit Allemanstraat/PUB Area Posbus 12 Paarl 7620

Registered post

Erf12260 Culinary-DIV Tiger Consumer Brands Jonesstraat Posbus 527 Suider-paarl 7624

Registered post

Erf21837 KWV SA EDMS BP ACB

Registered post

CECILIASTRAAT SUID AFRIKA LTD POSBUS 528 SUIDER-PAARL 7624Erf2698 KWV SA EDMS BP ACB CECILIASTRAAT POSBUS 528 SUIDER-PAARL 7624

Registered post

Erf12260 CULINARY-DIV TIGER CONSUMER BRANDS JONESSTRAAT POSBUS 527 SUIDER-PAARL 7624

Registered post

Erf 2784 MUNISIPALITEIT PUB PLEK POSBUS 12 Paarl 7620

Registered post

Erf19590 JA CLIFT (PROP) LIMITED CONCORDIASTRAAT POSBUS 515 SUIDER-PAARL 7624

Registered post

Erf 8677 KWV SA EMDS BP ACB KOHLERSTRAAT KANTOOR

Registered post

POSBUS 528 SUIDER-PAARL 7624

Registered Stakeholder Table

014057 KWV Paarl Registered Stakeholder Table

REGISTERED STAKEHOLDER TABLE MAY 2015

Organization/Department/Erf & Address Means of Notice Date of Initial Communication

Organs of State Details and Registered Interested and Affected Parties

Department of Environmental Affairs and Development Planning (Region 2) Ms. Saa-rah Adams 2nd Floor Utilitas Building 1 Dorp Street Cape Town 8001 Private Bag X9086 Cape Town 8000 Tel: 021 483 0773 Fax: 021 483 3633 Email: [email protected]

Registered Post 13th March 2015

Department of Environmental Affairs: Pollution and Chemicals Management Simon Botha 2nd Floor Utilitas Building 1 Dorp Street Cape Town 8001



Private Bag X9086 Cape Town 8000 Tel: 021 483 2755 Fax: 021 483 3186 Email: [email protected] Department of Water Affairs Derril Daniels 52 Voortrekker Road Spectrum Building Bellville 7532 Private Bag X16 Sanlamhof 7532 Tel: 021 941 6000 Fax: 021 941 6107 Email: [email protected]


Cape Winelands District Municipality Mr. Quinton Barley 194 Main Road Paarl 7646



Tel: 086 126 5263 Fax: 021 870 3200 Email: [email protected] Drakenstein Local Municipality Mr. Jimmy Knaggs Drakenstein Municipality Bergriver Boulevard South Africa Paarl 7622 PO Box 1 Paarl 7622 Tel: 021 807 4500 Fax: 021 872 8054 Email: [email protected]


Cape Nature Alana Duffel-Canham Scientific Services: Land Use Advice Assegaibosch Nature Reserve Jonkershoek Stellenbosch 7599 Tel: 021 866 8000



Fax: 086 526 4992 Email: [email protected]

Copies of the Draft BAR Notifications

(including the notification letter, site notice, advert and cover letters to the Organs of State and Library)

PO Box 30134, Tokai, 7966 Tel: 021 712 5060 Fax: 021 712 5061 Email: [email protected] Reg No: 2015/028004/07 Directors: Adrian Sillito (Managing) & Diane Sillito Associate: David Spencer

PUBLIC PARTICIPATION PROCESS FOR THE PROPOSED FUEL TANK DECOMMISSIONING AND REPLACEMENT AT THE KWV DISTILLERY LOCATED ON ERF 19426, KOHLER STREET, SOUTHERN PAARL, WESTERN CAPE.

SEC Project Number: 014057 DEA&DP Reference Number: 16/3/1/1/B3/28/1097/14

The applicant, Chevron South Africa (Pty) Ltd proposes to decommission three aboveground storage tanks (AST’s) and all associated infrastructure and replace these with a single, smaller capacity AST on Erf 19426 at the KWV Distillery on Kohler Street in Southern Paarl, Western Cape. The intention of the proposed activity is to reduce fuel storage capacity at the site from 156 m3 to 46 m3.

Sillito Environmental Consulting (“SEC”) has been appointed by the applicant to undertake an application for an Environmental Authorisation for the proposed activity.

The proposed activity triggers an activity listed in terms of the Environmental Impact Assessment (“EIA”) Regulations published in 2010 in terms of the National Environmental Management Act (Act No. 107 of 1998) as amended (“NEMA”). The activity in question is listed as follows: Government Notice No. R544 of 2010 Activity 27 (v)

The application process for Environmental Authorisation is a Basic Assessment process as defined in the NEMA EIA Regulations contained in Government Notice No. R543 of 2010.

Public consultation is a component of the Basic Assessment process. As such, you are hereby notified of the public participation process and the availability of the Draft Basic Assessment Report for your review and comment.

If you would like to register as an interested and affected party (“I&AP”), please do so in writing, giving your name and contact details as well as an indication of your interest in this matter and of any direct business, financial, personal or other interest that you may have in relation to this proposal. Please quote the SEC Project Number (014057) in all correspondence.

External Reference

16/3/1/1/B3/28/1097/14

SEC Reference

014057 Date 20.03.15

Registering as an I&AP will entitle you to further project information, to be kept informed of

project progress and provide you with an opportunity to comment on the reports compiled for this Basic Assessment application.

The Draft Basic Assessment Report will be available from 20/03/15 for review in hard copy at the Paarl Public Library located on Meul Street, Paarl (Tel: 021 870 4857). Opening hours: Mon, Tues and Thurs 09:00- 19:00, Wed 12:00- 19:00, Fri 09:00-17:30 and Sat 09:00- 12:30.

The report will also be available electronically for review and download on the SEC website: www.environmentalconsultants.co.za

Further information about the proposed activity can be obtained via a written, faxed or emailed request addressed to Kirsty Robinson at: Sillito Environmental Consulting cc; P O Box 30134, Tokai, 7966; Tel: (021) 712 5060; Fax: (021) 712 5061 ; E-mail: [email protected]

Responses (by fax, post or email) from any interested party should be received by SEC by no later than 04/05/15.

Please advise us of any other party that you believe should be notified, or forward this information to them.

Kind Regards,

KIRSTY ROBINSON

SILLITO ENVIRONMENTAL CONSULTING

PUBLIC PARTICIPATION PROCESS


SEC Project Number: 014057 DEA&DP Reference Number: 16/3/1/1/B3/28/1097/14 The applicant, Chevron South Africa (Pty) Ltd proposes to decommission three aboveground storage tanks (AST’s) and all associated infrastructure and replace these with a single, smaller capacity AST on Erf 19426 at the KWV Distillery on Kohler Street in Southern Paarl, Western Cape. The intention of the proposed activity is to reduce fuel storage capacity at the site from 156 m3 to 46 m3. Sillito Environmental Consulting (“SEC”) has been appointed by the applicant to undertake an application for an Environmental Authorisation for the proposed activity. The proposed activity triggers an activity listed in terms of the Environmental Impact Assessment (“EIA”) Regulations published in 2010 in terms of the National Environmental Management Act (Act No. 107 of 1998) as amended (“NEMA”). The activity in question is listed as follows:

Government Notice No. R544 of 2010 Activity 27 (v) The application process for Environmental Authorisation is a Basic Assessment process as defined in the NEMA EIA Regulations contained in Government Notice No. R543 of 2010. Public consultation is a component of the Basic Assessment process. As such, you are hereby notified of the public participation process and the availability of the Draft Basic Assessment Report for your review and comment.


Registering as an I&AP will entitle you to further project information, to be kept informed of project progress and provide you with an opportunity to comment on the reports compiled for this Basic Assessment application.


The report will also be available electronically for review and download on the SEC website: www.environmentalconsultants.co.za Further information about the proposed activity can be obtained via a written, faxed or emailed request addressed to Kirsty Robinson at: Sillito Environmental

Consulting cc; P O Box 30134, Tokai, 7966; Tel: (021) 712 5060; Fax: (021) 712 5061 ; E-mail: [email protected] Responses (by fax, post or email) from any interested party should be received by SEC by no later than 04/05/15. Please advise us of any other party that you believe should be notified, or forward this information to them.


SEC Project Number: 014057 DEA&DP Reference Number: 16/3/1/1/B3/28/1097/14 The applicant, Chevron South Africa (Pty) Ltd proposes to decommission three aboveground storage tanks (AST’s) and all associated infrastructure and replace these with a single, smaller capacity AST on Erf 19426 at the KWV Distillery on Kohler Street in Southern Paarl, Western Cape. The intention of the proposed activity is to reduce fuel storage capacity at the site from 156 m3 to 46 m3. Sillito Environmental Consulting (“SEC”) has been appointed by the applicant to undertake an application for an Environmental Authorisation for the proposed activity. The proposed activity triggers an activity listed in terms of the Environmental Impact Assessment (“EIA”) Regulations published in 2010 in terms of the National Environmental Management Act (Act No. 107 of 1998) as amended (“NEMA”). The activity in question is listed as follows:

Government Notice No. R544 of 2010 Activity 27 (v) The application process for Environmental Authorisation is a Basic Assessment process as defined in the NEMA EIA Regulations contained in Government Notice No. R543 of 2010. Public consultation is a component of the Basic Assessment process. As such, you are hereby notified of the public participation process and the availability of the Draft Basic Assessment Report for your review and comment.


Registering as an I&AP will entitle you to further project information, to be kept informed of project progress and provide you with an opportunity to comment on the reports compiled for this Basic Assessment application.


The report will also be available electronically for review and download on the SEC website: www.environmentalconsultants.co.za Further information about the proposed activity can be obtained via a written, faxed or emailed request addressed to Kirsty Robinson

at: Sillito Environmental Consulting cc; P O Box 30134, Tokai, 7966; Tel: (021) 712 5060; Fax: (021) 712 5061 ; E-mail: [email protected]

Responses (by fax, post or email) from any interested party should be received by SEC by no later than 04/05/15. Please advise us of any other party that you believe should be notified, or forward this information to them.


Department of Environmental Affairs and Development Planning: Land Management (Region 1) Registry Office 1st Floor Utilitas Building 1 Dorp Street Cape Town 8000

Attention: Zaahir Toefy

PROPOSED FUEL TANK DECOMMISSIONING AND REPLACEMENT AT THE KWV DISTILLERY LOCATED ON ERF 19426, KOHLER STREET, SOUTHERN PAARL, WESTERN CAPE.

SEC NOTICE NUMBER: 014057 DEA REFERENCE NUMBER: 16/3/1/1/B3/28/1097/14

Dear Zaahir,



The proposed activity triggers an activity listed in terms of the Environmental Impact Assessment (“EIA”) Regulations published in 2010 in terms of the National Environmental Management Act (Act No. 107 of 1998) as amended (“NEMA”). The activity in question is listed as follows:

Government Notice No. R544 of 2010 Activity 27 (v)

External Reference

16/3/1/1/B3/28/1097/14

SEC Reference

014057 Date 20.03.15


Please find enclosed for your review and comment 1 hardcopy and 1 CD copy of the draft Basic Assessment Report for the proposed activity.

Should you wish to comment, comments should be submitted in writing to Kirsty Robinson at SEC: Postal address: PO Box 30134, Tokai, 7966 Email: [email protected] Tel: 021 712 5060 Fax: 021 712 5061 Please be advised that any comments should be received by SEC no later than 04.05.15

Yours sincerely,

Kirsty Robinson SILLITO ENVIRONMENTAL CONSULTING


Department of Environmental Affairs and Development Planning: Pollution Management Directorate Registry Office 1st Floor Utilitas Building 1 Dorp Street Cape Town 8000

Attention: Catherine Bill



Dear Catherine,





External Reference

16/3/1/1/B3/28/1097/14

SEC Reference

014057 Date 20.03.15




Yours sincerely,



Cape Winelands District Municipality Cape Winelands District Municipality 194 Main Road Paarl 7646

Attention: Quinton Barley



Dear Quinton,






External Reference

16/3/1/1/B3/28/1097/14

SEC Reference

014057 Date 20.03.15



Yours sincerely,



Drakenstein Local Municipality Drakenstein Local Municipality Bergriver Boulevard Paarl 7622 Attention: Jimmy Knaggs



Dear Jimmy,






External Reference

16/3/1/1/B3/28/1097/14

SEC Reference

014057 Date 20.03.15



Yours sincerely,



Department of Water Affairs 52 Voortrekker Road Spectrum Building Bellville 7532

Attention: Derril Daniels



Dear Derril,






External Reference

16/3/1/1/B3/28/1097/14

SEC Reference

014057 Date 20.03.15



Yours sincerely,



Cape Nature Scientific Service: Land Use Advise Assegaibosch Nature Reserve Jonkershoek Stellenbosch 7599 Attention: Rhett Smart



Dear Rhett,






External Reference

16/3/1/1/B3/28/1097/14

SEC Reference

014057 Date 20.03.15



Yours sincerely,



Paarl Public Library Paarl Public Library Meul Street Paarl 7646 Attention: Ms. A M Le Roux



Dear Ms. Le Roux,






External Reference

16/3/1/1/B3/28/1097/14

SEC Reference

014057 Date 20.03.15

Public consultation is a component of the Basic Assessment process. Please find enclosed for the placement at the Paarl Public Library for any interested parties’ review and perusal 1 hardcopy of the draft Basic Assessment Report for the proposed activity.

Should anyone wish to comment, comments should be submitted in writing to Kirsty Robinson at SEC: Postal address: PO Box 30134, Tokai, 7966 Email: [email protected] Tel: 021 712 5060 Fax: 021 712 5061 Please be advised that any comments should be received by SEC no later than 04.05.15

Yours sincerely,


Proof of Delivery of the Draft BAR Notifications

(including registered letters, placement of the site notice and advert and delivery of the draft BAR to

the Organs of State and Library)

Figure 1: Close up image of the site notice at the entrance of the KWV Distillery.

Figure 2: Image of the site notice at the entrance of the KWV Distillery taken from a 5 metre distance.



SEC CLIENT: Chevron

PROJECT: Tank decommissioning and replacement at KWV Distillery, Southern Paarl

TITLE: Site Notice Photographs

DRAWING NUMBER: 014057

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From: Kirsty RobinsonSent: 19 March 2015 08:51 AMTo: [email protected]: RE: Section 24O (2) and (3) Notification for the proposed fuel tank

decommissioning and replacement at the KWV Distillery located on Erf 19426, Kohler Street, Southern Paarl

PROPOSED FUEL TANK DECOMMISSIONING AND REPLACEMENT AT THE KWV DISTILLERY LOCATED ON ERF 19426, KOHLER STREET, SOUTHERN PAARL, WESTERN CAPE. SEC NOTICE NUMBER: 014057 DEA REFERENCE NUMBER: 16/3/1/1/B3/28/1097/14 Dear Saa-rah, In accordance with Section 24O (2) and (3) of the National Environmental Management Amendment Act (as amended), please find below a list of the Organs of State and Commenting Authorities that will be notified on the 20/03/2015 of the availability of the Draft Basic Assessment Report and supporting appendices for the above application. The 40 day public comment period ends on 04/05/2015: Department of Environmental Affairs and Development Planning (Region 1) Zaahir Toefy Registry Office 1st Floor Utilitas Building 1 Dorp Street Cape Town 8000 Tel: 021 483 4793 Fax: 021 483 3633 Email: [email protected] Department of Environmental Affairs: Pollution Management Catherine Bill Registry Office 1st Floor Utilitas Building 1 Dorp Street Cape Town 8000 Tel: 021 483 2760 Fax: 021 483 3254 Email: [email protected] Department of Water Affairs Derril Daniels 52 Voortrekker Road Spectrum Building Bellville 7532 Private Bag X16

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Sanlamhof 7532 Tel: 021 941 6000 Fax: 021 941 6107 Email: [email protected] Cape Winelands District Municipality Mr. Quinton Barley 194 Main Road Paarl 7646 Tel: 086 126 5263 Fax: 021 870 3200 Email: [email protected] Drakenstein Local Municipality Mr. Jimmy Knaggs Drakenstein Municipality Bergriver Boulevard South Africa Paarl 7622 PO Box 1 Paarl 7622 Tel: 021 807 4500 Fax: 021 872 8054 Email: [email protected] Cape Nature Rhett Smart Scientific Services: Land Use Advice Assegaibosch Nature Reserve Jonkershoek Stellenbosch 7599 Tel: 021 866 8000 Fax: 086 526 4992 Email: [email protected] A copy of the draft Basic Assessment report will be delivered by 20/03/15 to the DEA&DP as per the 2010 EIA Regulations requirements. Please do not hesitate to contact us should you have any queries. Warmest regards,

Kirsty Robinson

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P: +27 (0) 21 712 5060

F: +27 (0) 21 712 5061

M: +27 (0) 76 609 9953

[email protected]


Comments and Responses Report

COMMENTS AND RESPONSES REPORT FOR THE PROPOSED FUEL TANK DECOMMISSIONING AND REPLACEMENT AT KWV DISTILLERY, ERF 19426, SOUTHERN PAARL WESTERN CAPE

SEC REFERENCE NUMBER: 014057

DEA&DP REFERENCE NUMBER: 16/3/1/1/A2/10/3041/13

CURRENT AS AT: JULY 2015

DRAFT BAR

ISSUES RAISED/COMMENTS

DATE COMMENT RECEIVED

ISSUE RAISED BY WHOM

PROJECT TEAM RESPONSE

Comments received from Cape Nature include the following: Historically Erf 19426 where the existing fuel tanks are

located was covered by Swartland Granite Renosterveld, which is considered to be a Critically Endangered vegetation type. The entire Erf however and most of the surrounding area, has been transformed and no natural vegetation remains.

The Critical Biodiversity Areas mapped to the east and west of Erf 19426 should not be there and are reflected as a result of mapping errors caused by issues of the scale at which the Drakenstein Municipality Critical Biodiversity Areas were mapped.

The BAR has adequately addressed monitoring requirements and emergency response plans and the tanks are noted as SANS compliant.

Cape Nature has no objection to the proposed fuel tank decommissioning and replacement at KWV Distillery on Erf 19426, Southern Paarl.

26th March 2015 Cape Nature: Alana Duffell- Canham

In an email dated 31st March 2015, SEC responded to Cape Nature as follows: SEC acknowledged receipt of Cape Nature’s comment on

the draft BAR. SEC noted that the CBA areas as indicated on the

Biodiversity Network Map are there in error. The final BAR will updated accordingly to reflect this information.

SEC noted that Cape Nature has no objection to the proposed development.

Comments received from the Drakenstein Local Municipality include the following: The position of the new aboveground storage tank should be

indicated in the final BAR. Additional mitigation measures should be included in the

final BAR and EMPr as follows:

20th April 2015 Drakenstein Local Municipality: Jimmy Knaggs

In an email dated 20th April 2015, SEC responded to the Drakenstein Local Municipality as follows: SEC acknowledged receipt of the Drakenstein Local

Municipality’s comment on the draft BAR. With regards to the position of the new tank, the applicant

has advised that the new tank will take the place of the tank

DRAFT BAR





o Staff should be adequately trained in all aspects of routine operation and maintenance (including routine spill cleaning and containment of contaminated stormwater), to prevent spills, (particularly those that occur during refilling of the storage tanks), and in a spill response and emergency procedures.

o Spill kits should be kept on site that can be used in the event of a spillage.

o All bunded areas should be fitted with oil traps.

still in service (1 x 23 HFO located within its own bund on the southern portion of the site). The new tank (not Chevron owned) will be located close to the existing in service tank however will not be in exactly the same position on site.

The Drakenstein Local Municipality was advised that a map indicating the position of the new tank on site will be included with the final BAR as part of Appendix A.

With regards to the Drakenstein Municipality’s additional conditions as per the attached comment, SEC will incorporate these conditions into the final BAR and final EMPr where applicable. The updated EMPr will be included in the final BAR.

Comments received from the Directorate: Pollution and Chemical Management include the following: A: The Directorate: Pollution and Chemical Management

acknowledged receipt of the draft BAR. B: The Directorate: Pollution and Chemical Management

noted that the intention of the proposed development is to reduce the Heavy Fuel Oil (“HFO”) storage at the site from 156 m3 to 46 m3.

C: The Directorate: Pollution and Chemical Management noted the tanks on site as 2 x 23 m3 and a 1 x 110 m3 which are for the storage of HFO (and are to be decommissioned) as well as a 2 m3 which is for the storage of waste oil prior to the removal of the waste oil from site (to remain on site). The Directorate noted that the 1 x 110 m3 has not been in use for 20 years.

D1: It is noted that an Environmental Conditions Assessment was conducted on site 30th April 2013 whereby the conclusion was that the site is not contaminated. According to the site layout plan, only one soil auger hole was drilled in each area and thus the conclusion that the site is not contaminated is considered to be premature. The

4th May 2015 Directorate: Pollution and Chemical Management: Simon Botha

In an email dated 15th May 2015, SEC responded to the Directorate: Pollution and Chemical Management and Directorate as follows: SEC acknowledged receipt of the Directorate: Pollution and

Chemical Management’s comment on the draft BAR. With reference to point D2 and D3 of the Directorate’s

comment, Chevron confirms that they will conduct a follow up contamination assessment once the proposed activity has been completed and the results will be submitted to the DEA&DP and the Directorate. Should the site be found to be contaminated, Chevron confirms that they will comply with Part 8 of Chapter 4 of the NEMWA.

With reference to point D4 of the Directorate’s comment, Chevron confirms that the tanks scheduled for decommissioning are owned by Chevron.

With reference to point D5 and D6 of the Directorate’s comments, Chevron confirms that they will comply with the best practice decommissioning and degassing procedures as contained in Section E the BAR as well as the commitments made within the EMPr.

With reference to point E and F of the Directorate’s

DRAFT BAR





decommissioning of the tanks will provide an opportunity to conduct a more comprehensive assessment.

D2: It is noted that the results of the assessment do not exceed the Soil Screening Values of the National Norms and Standards for the remediation of contaminated land and soil quality of 2014 made in terms of NEMWA. As per comment D1, these results cannot be taken as conclusive proof and a follow up assessment to be conducted after the proposed decommissioning is advised. The results should be submitted to the Directorate for review.

D3: Should the results of the follow-up assessment confirm that the site is contaminated, Chevron SA will be required to comply with Part 8 of Chapter 4 of the NEMWA as outlined in Section E of these comments.

D4: Confirmation is required from Chevron with regards to the ownership of the tanks to be decommissioned.

D5: It must be ensured that best practice decommissioning and degassing procedures are undertaken and adhered to in order to avoid any soil and groundwater contamination impacts during the decommissioning of the tanks.

D6: Chevron SA must ensure compliance with the commitments made in the BAR and the EMPr.

D7: The applicable requirements of the Occupational Health and Safety (OHS) must be observed during the decommissioning and replacement phases.

D8: The decision to install the 46 m3 within the footprint area of the existing tank farm should take cogniscence and is subject to the outcome of the contamination assessment conducted for the site; and

E: The applicant must take note of the following requirements of Part 8 of Chapter 4 of the NEMWA:

E1: The Directorate must be notified of any contamination as soon as the applicant becomes aware of significant land contamination on site via a “Notification of Contaminated

comments, SEC confirms that Chevron has taken note of the requirements of Part 8 of Chapter 4 of the NEMWA as well as the requirements of Section 30 of the NEMA.

DRAFT BAR





Land” Form. E2: Should the site be declared as an investigation area,

based on the submission of the aforementioned form, a Site Assessment may be required,

E3: Following the completion of the aforementioned Site Assessment, the site may be declared a remediation site and a remediation order will be issued.

E4: If the site is not declared a remediation site, but is still considered to be contaminated, and does not present an immediate risk, an order may be issued to address the monitoring and management of the risk posed by the site; OR

E5: The Department may decide that the site is not contaminated based on the outcome of the Site Assessment.

F: The applicant must take note of the following requirements of NEMA pertaining to an incident on site:

F1: An incident is defined as “an unexpected, sudden and uncontrolled release of a hazardous substance, including from a major emission, fire or explosion that causes, or may cause significant harm to the environment, human life or property.”

F2: Should any incident that occurs on site fall within the aforementioned definition, the applicant must ensure that such an incident is reported to: the Department, the National DEA, the Municipality, the SAPS and relevant fire prevention services as well as all persons whose health may be affected by the incident.

Following the reporting of such an incident, the applicant must comply with Section 30 to deal with the incident and submit the report to the Department, the National DEA and the Municipality to allow an initial evaluation of the incident; and

The authority to fulfill the role of incident coordinator will be

DRAFT BAR





confirmed after the initial reporting of the incident.

Comments received from the DEA&DP include the following: The DEA&DP acknowledged receipt of the draft BAR. An original signed and dated Applicant and EAP declaration

is required to be submitted with the final BAR for decision making.

An Emergency Response Plan/ A Contingency Plan is required to be included in the draft EMPr that deals with protocol during pollution/ emergency incidents.

Proof of the following must be included in the final BAR. o Site notices were placed at the site; o An advertisement was placed in a local newspaper; o Notices were delivered to relevant stakeholders,

potential I&AP’s, including all landowners within a 100 m radius of the proposed site.

o The minutes of any meeting held by the EAP with the I&APs and other role players that record the views of the participants; and

o Comments received during the draft PPP from I&APs and proof that these have been adequately addressed and included in the Comments and Responses Report submitted with the final BAR.

Three printed copies and two electronic copies of the final BAR must be submitted to the Department for a decision.

4th May 2015 DEA&DP: Ms. Saa-rah Adams

In an email dated 13th May 2015, SEC responded to the DEA&DP as follows: SEC acknowledged receipt of the DEA&DP’s comment on

the draft BAR. SEC confirms that an originally signed and duly dated

Applicant and EAP Declaration will be included in the final BAR submission to the DEA&DP for a decision.

SEC has requested Chevron’s Emergency Response Plan for the site. This will be included as an addendum to the final EMPr which will be submitted with the final BAR submission to the DEA&DP.

SEC confirms that proof of site notice placement, the advert placed in the local newspaper and the registered letters delivered to all I&APs along with copies of comments received and responses sent as well the Comments and Responses Report will be included with the final BAR. Please note that no meetings have been held for this project at this stage.

SEC confirms that the BAR will be submitted to the DEA&DP as per the DEA&DP’s requirements.

SEC noted that the activity may not commence prior to an Environmental Authorisation being granted by the Department.

No comments were received from the Cape Winelands District Municipality during the draft BAR public participation phase

N/A N/A In an email to the Cape Winelands District Municipality dated 8th May 2015, SEC advised that the initial public participation commenced on 23rd March and ended 4th Mary 2015 and requested that the Cape Winelands District Municipality confirm with SEC whether they wish to comment on the draft BAR. No response was received.

DRAFT BAR





No comments were received from the Department of Water and Sanitation during the draft BAR public participation phase

N/A N/A In an email to the Department of Water and Sanitation dated 8th May 2015, SEC advised that the initial public participation commenced on 23rd March and ended 4th Mary 2015 and requested that the Department of Water and Sanitation confirm with SEC whether they wish to comment on the draft BAR. No response was received.

Copies of Comments received and Responses sent during the draft BAR public participation period

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From: Kirsty RobinsonSent: 13 May 2015 12:36 PMTo: [email protected]: RE: SEC Response to DEA&DP Comment on draft BAR for KWV Paarl tank

decommissioning and replacementAttachments: 014057 DBAR DEADP 04.05.15.pdf

Good afternoon Saa‐rah, Thank you for sending the DEA&DP’s comment on the draft BAR for the proposed decommissioning and replacement of fuel storage tanks at KWV Distillery in Southern Paarl. Please see below for SEC’s response the DEA&DP’s comments:

SEC confirms that an originally signed and duly dated Applicant and EAP Declaration will be included in the final

BAR submission to the DEA&DP.

SEC has requested that Chevron provide an Emergency Response Plan for the site. This will be included as an

addendum to the final EMPr which will forms part of the final BAR submission to the DEA&DP.

SEC confirms that proof of site notice placement, the advert placed in the local newspaper and the registered

letters delivered to all I&APs along with copies of comments received and responses sent as well the Comments

and Responses Report will be included with the final BAR submission to DEA&DP. Please note that no meetings

have been held for this project at this stage.

SEC confirms that the BAR will be submitted to the DEA&DP as per the DEA&DP’s requirements.

SEC notes that the activity may not commence prior to an Environmental Authorisation being granted by the

Department.

I trust this is in order. Should you have any queries at this stage, please do not hesitate to contact me further. Thank you Warmest regards,

Kirsty Robinson



P: +27 (0) 21 712 5060

F: +27 (0) 21 712 5061

M: +27 (0) 76 609 9953

[email protected]


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From: Kirsty RobinsonSent: 15 May 2015 03:17 PMTo: [email protected]: RE: SEC Response to Pollution Management on the draft BAR for KWV Paarl Attachments: 014057 DBAR Pollution Management 26.04.15.pdf

Good afternoon Simon, SEC has received the Directorate: Pollution and Chemical Management’s (D:PM) comment on the draft BAR for the proposed decommissioning and replacement of fuel tanks at the KWV Distillery in Southern Paarl. Please see SEC’s response to the D: PM’s comments below.

SEC has noted the contents of the D:PM’s comments.

With reference to point D2 and D3 of the Directorate’s comment, Chevron confirms that they will conduct a

follow up contamination assessment once the proposed activity has been completed and the results will be

submitted to the DEA&DP and the Directorate. Should the site be found to be contaminated, Chevron confirms

that they will comply with Part 8 of Chapter 4 of the NEMWA.

With reference to point D4 of the Directorate’s comment, Chevron confirms that the tanks scheduled for

decommissioning are owned by Chevron.

With reference to point D5 and D6 of the Directorate’s comments, Chevron confirms that they will comply with

the best practice decommissioning and degassing procedures as contained in Section E the BAR as well as the

commitments made within the BAR.

With reference to point E and F of the Directorate’s comments, SEC confirms that Chevron has taken note of the

requirements of Part 8 of Chapter 4 of the NEMWA as well as the requirements of Section 30 of the NEMA.

I trust this is in order. Should you have any queries at this stage, please do not hesitate to contact me. Thank you. Warmest regards,

Kirsty Robinson



P: +27 (0) 21 712 5060

F: +27 (0) 21 712 5061

M: +27 (0) 76 609 9953

[email protected]


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From: Kirsty RobinsonSent: 21 April 2015 01:01 PMTo: '[email protected]'Subject: RE: Comments on DBAR: Proposed fuel tank decommissioning andreplacement at

KWV distillery, PaarlAttachments: SKMBT_C45415042015020.pdf

Good morning Cindy, SEC received the Drakenstein Municipality’s comment on the draft BAR for the proposed development at KWV Distillery, Paarl, thank you. The applicant has advised that the new tank will take the place of the tank still in service (1 x 23 HFO located within its own bund on the southern portion of the site). The new tank (not Chevron owned) will be located close to the existing in service tank but not in exactly the same position on site. SEC will request the exact location of the new tank on site and update the Site Map (014057/1) and Locality Map (014057/2) accordingly to reflect this. The updated maps will be included in the final BAR. With regards to the Drakenstein Municipality’s additional conditions as per the attached comment, SEC will incorporate these conditions into the final BAR and final EMPr where applicable. The updated EMPr will be included in the final BAR. I trust this is in order? Should the Drakenstein Municipality have any further queries at this stage, please Warmest regards,

Kirsty Robinson



P: +27 (0) 21 712 5060

F: +27 (0) 21 712 5061

M: +27 (0) 76 609 9953

[email protected]


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From: Alana Duffell-Canham <[email protected]>Sent: 26 March 2015 09:08 AMTo: Kirsty RobinsonSubject: RE: Proposed fuel tank decommissioning and replacement at KWV distillery, Erf

19426, Southern Paarl - Draft Basic Assessment Report.Attachments: 19426(erf)_Fuel_Chevron_KWV_20150326.pdf

Dear Kirsty Please find comment from CapeNature attached. Kind regards, Alana

Alana Duffell-Canham Scientist: Land-use

tel +27 21 866 8029 | fax +27 21 866 1523 | cell +27 082 727 2691 email [email protected] | fax2email +27 86 529 3475 postal Private Bag x5014 Stellenbosch 7599 physical Assegaaibosch Nature Reserve Jonkershoek Road Stellenbosch www.capenature.co.za

Disclaimer: This electronic message and any attachments is intended for the addressee only and is confidential and privileged. If you have received this message in error please delete it and notify the sender. If the reader of this message is not the intended recipient, you are hereby notified that any unauthorised use, copying or dissemination is prohibited. CapeNature shall not be liable for the message if altered, changed or falsified. Any unauthorized disclosure may be unlawful. CapeNature does not warrant that this message or any attachment is free of viruses. CapeNature accepts no liability or legal responsibility for any damages resulting directly or indirectly from accessing this electronic message or the attachment.

The Western Cape Nature Conservation Board trading as CapeNature

Board Members: Prof Gavin Maneveldt (Chairperson), Ms Francina du Bruyn, Mr Mico Eaton, Dr Edmund February, Prof Francois

Hanekom, Mr Carl Lotter, Dr Bruce McKenzie, Ms Merle McOmbring-Hodges, Adv Mandla Mdludlu, Mr Danie Nel

Kirsty Robinson Sillito Environmental Consulting By email: [email protected] Dear Ms Robinson RE: Proposed fuel tank decommissioning and replacement at KWV distillery, Erf 19426, Southern Paarl – Draft Basic Assessment Report. DEA&DP Ref: 16/3/1/1/B3/28/1097/14 CapeNature would like to thank you for the opportunity to comment on this proposed activity and wish to make the following comments:

1. Historically, Erf 19426 where the existing fuel tanks are located was covered by Swartland Granite Renosterveld, which is considered to be a Critically Endangered vegetation type. However, the entire erf and most of the surrounding area has been transformed and no natural vegetation is remaining (note that the Critical Biodiversity Areas mapped to the east and west of Erf 19246 should not be there and are due to mapping errors caused by the issue of the scale at which Drakenstein Municipality Critical Biodiversity Areas were mapped).

2. The assessment report has adequately addressed monitoring requirements and emergency response plans and the tanks will be SANS compliant.

3. CapeNature therefore has no objection to the proposed fuel tank decommissioning and replacement at KWV distillery on Erf 19426, Southern Paarl.

CapeNature reserves the right to revise initial comments and request further information based on any additional information that may be received. Yours sincerely

Alana Duffell-Canham For: Manager (Scientific Services)

SCIENTIFIC SERVICES

postal Private Bag X5014 Stellenbosch 7599

physical Assegaaibosch Nature Reserve Jonkershoek

website www.capenature.co.za

enquiries Alana Duffell-Canham

telephone +27 21 866 8000 fax +27 21 866 1523

email [email protected]

reference SSD14/2/6/1/9/3/ 19426(erf)_Fuel_Chevron_KWV

date 26 March 2015

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From: Kirsty RobinsonSent: 31 March 2015 09:28 AMTo: 'Alana Duffell-Canham'Subject: RE: Proposed fuel tank decommissioning and replacement at KWV distillery, Erf

19426, Southern Paarl - Draft Basic Assessment Report.

Good morning Alana, Thank you for taking the time to comment on the Draft Bar for the above mentioned proposed development. It is appreciated. SEC notes that the CBA areas as indicated on the Biodiversity Network Map are there is error. The final BAR will be updated accordingly to reflect this information. SEC acknowledges that Cape Nature has no objection to the proposed development. Thank you. Warmest regards,

Kirsty Robinson



P: +27 (0) 21 712 5060

F: +27 (0) 21 712 5061

M: +27 (0) 76 609 9953

[email protected]


From: Alana Duffell-Canham [mailto:[email protected]] Sent: 26 March 2015 09:08 AM To: Kirsty Robinson Subject: RE: Proposed fuel tank decommissioning and replacement at KWV distillery, Erf 19426, Southern Paarl - Draft Basic Assessment Report. Dear Kirsty Please find comment from CapeNature attached. Kind regards, Alana

Alana Duffell-Canham Scientist: Land-use

2

tel +27 21 866 8029 | fax +27 21 866 1523 | cell +27 082 727 2691 email [email protected] | fax2email +27 86 529 3475 postal Private Bag x5014 Stellenbosch 7599 physical Assegaaibosch Nature Reserve Jonkershoek Road Stellenbosch www.capenature.co.za

Disclaimer: This electronic message and any attachments is intended for the addressee only and is confidential and privileged. If you have received this message in error please delete it and notify the sender. If the reader of this message is not the intended recipient, you are hereby notified that any unauthorised use, copying or dissemination is prohibited. CapeNature shall not be liable for the message if altered, changed or falsified. Any unauthorized disclosure may be unlawful. CapeNature does not warrant that this message or any attachment is free of viruses. CapeNature accepts no liability or legal responsibility for any damages resulting directly or indirectly from accessing this electronic message or the attachment.

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From: Kirsty RobinsonSent: 08 May 2015 11:56 AMTo: [email protected]: RE: Request for comments on the draft BAR for the proposed infrastructure

developments at KWv Distillery, Southern PaarlAttachments: 014057 Cape Winelands District Municipality Notification Letter 13.03.15.docx

Good morning Quinton, On 23rd March 2015, the draft BAR for the above mentioned project was sent to the Cape Winelands Municipality for review and comment. The public participation process commenced on 23rd March and came to an end on 4th May 2015 (40 days). To date SEC has not yet received any comments from the Cape Winelands Municipality on the draft BAR. Should you wish to comment, please advise SEC accordingly and when we can expect your comment. Thank you so much. Warmest regards,

Kirsty Robinson



P: +27 (0) 21 712 5060

F: +27 (0) 21 712 5061

M: +27 (0) 76 609 9953

[email protected]


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From: Kirsty RobinsonSent: 08 May 2015 11:58 AMTo: [email protected]: RE: Request for comments on the draft BAR for the proposed infrastructure

developments at KWv Distillery, Southern PaarlAttachments: 014057 DWA Notification Letter 13.03.15.docx

Good morning Derril, On 20th March 2015, the draft BAR for the above mentioned project was sent to the DWS for review and comment. The public participation process commenced on 20th March and came to an end on 4th May 2015 (40 days). To date SEC has not yet received any comments from the DWS on the draft BAR. Should you wish to comment, please advise SEC accordingly and when we can expect your comment. Thank you so much. Warmest regards,

Kirsty Robinson



P: +27 (0) 21 712 5060

F: +27 (0) 21 712 5061

M: +27 (0) 76 609 9953

[email protected]


Public Participation Summary

PUBLIC PARTICIPATION SUMMARY CURRENT AS OF JULY 2015

PROPOSED DECOMMISSIONING AND REPLACEMENT OF FUEL TANKS AT KWV DISTILLERY ON ERF 19426, PAARL

SEC NOTICE NUMBER: 014057

DEA&DP REFERENCE NUMBER: 16/3/1/1/B3/28/1097/14

PUBLIC PARTICIPATION ACTIVITY DATE UNDERTAKEN

APPLICATION PHASE

Notification of the landowner/ Person in control of the land 22nd August 2014

DRAFT BAR PHASE

Organs of state notified of the availability of the Draft BAR 20th March 2015

I&AP’s notified of the availability of the Draft BAR 16th March 2015

English advert published in the local newspaper (Paarl Post) 19th March 2015

Site notices placed at the site 20th March 2015

Copy of the Draft BAR was placed at the local library (Paarl Public Library) 20th March 2015

Draft BAR placed on the SEC website for public view 16th March 2015‐ 11th May 2015

Draft BAR out for a 40 day period of public comment 20th March 2015‐ 4th May 2015

appendix f: public participation · pdf fileemail: [email protected] registered post 13th...

Documents