apparel sample

7/23/2019 Apparel Sample

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Different Types of Sample In Apparel

Sector

Categories:

Apparel merchandising

July 13, 2009

Sample is the physical form of buyers specification or style/design. After draw a cache a

sample is prepared for the buyers and sends to the buyers. Sampling may be in two ways.

1. Sampling after confirmation price.

2.Sampling before confirmation price.

For sampling a merchandiser need Fabrics yarn le!el etc.

First "attern #first sample$: %he First "hysical &ersion 'f Any (arment As "er %he

Artwor) *one +y *esigner And/'r *e!eloper.

2nd "attern #2nd Sample$: ,sually *esigner/ *e!eloper Always As)s For Some

Changes %o %he First "attern. Second "attern -s ade As "er Comments.

Sales an Sample: Sample -s ade hen "0-C -s Confirmed And 'rders Are 'n

Speculation ,sually -n Si3e -n All Color Combinations 'f 4pected

"roduction: -t -s A 0eference %o %he +uyer %hat %he +ul) -s +eing "roduced As

"er Specification. +uyer ants %o +e Assured %hat Correct aterial -s Sourced And ine

or)manship Confirm %o %he 5uality.

Counter Sample #+ased 'n +uyer 0e6uirement$ here First "attern -s ade 'n

*esigners Artwor) Counter Sample -s %o a)e 7ot 'n *esigners Artwor) 8as %o Follow
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Another Sample (i!en +y %he erchandiser

Fit Sample/0ed %ag Sample/ "roto %ype Sample: Samples Are ade ith Actual

Color And aterial %o +e orn +y %he odels 'n %he !ent 'f S8''%-7( For Catalog.

Appro!al Sample: -n Any *iscrete "eriod 'f %ime hene!er -t 0e6uired Any

0e!ision -n %he Sample A 7ew Sample -s ade #Some %imes oc)9,p -s or)able %oo$

As "er 7ew Specification. -t -s Sent %o +uyer For 8is A""0'&A 'f %he Conformity %hat9

%he 0e!ision -s *one Correctly.

"reproduction Sample/Si3e Set Sample/ "roduction Sample: hen aterial For

+ul) "roduction Arri!ed Factory a)es A Sample ith %he Actual aterial And Sends %o

+uyer.

Shipping Sample: A Sample -s ept From !ery "re Shipping -nspection %o +e

0eferred -f 0e6uired After %he 'rder 8as +een *eli!ered. ,sually For Any *isputes #.(.Claim$ Shipping Sample -s -mportant.

oc) ,p Sample: Any "art 'f %he (arment %o a)e For "articular "urpose 7ot

Complete (arment. Sometimes -t -s 7ecessary %o Send %o %he +uyer Any "art 'f %he

(arments Such As Slee!e Collar 7ec) tc And Some Accessories.

V

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Garments Sample | Types of Garments Sample

Garments Sample

Garment samplesare inevitably important and are developed tested before

starting the bulk production. t means making a sample of the garment /fabric

which re!uires to be sold. Sampling is one of the main process in Garment

Industryand it has a vital role in attracting buyers. "ecause the buyersgenerally places the order after they are satis#ed with the !uality of the samples.

Types of Garments Sample

a. Proto Sample:

Features:

These samples are made by the manufacturer by available fabric andaccessories.
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These samples are made before or after order con#rmation.

Purpose:

"y These samples buyer checks whether or not the factory can make the

garments.

b. Fit Sample:

Features:

These samples are made by the manufacturer by available fabric and

accessories.

These samples are made after order con#rmation.

Purpose:

"y These samples buyer checks the #tness or measurement of the garments.

c. Pre-Production (P.P) Sample:

Features:

These samples are made by the manufacturer by actual fabric and

accessories.

These samples are made after order con#rmation.

Purpose:

"uyer will do bulk production following $.$ sample.

d. Size Set Sample:

Features:

These samples are made in all si%es.

These samples are sent to the buyer.

These samples are made in the production &oor.

Purpose:

These samples are made only for $$ meeting or internal purpose.

e. Production Sample:

Features:

These samples are collected from the production &oor while bulk

production is running.

These are sent to the buyer.

Purpose:

"y these samples buyer compares $roduction Sample with the $.$ Sample.

f. Garments Test Sample:Features:


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These samples are collected from the production &oor while bulk

production is running.

These are sent to the testing house.

Purpose:

"y These samples Testing 'ouse tests di(erent aspects of the garments and

sends )test report* to the buyer and factory.

g. Shipment Samples:

Features:

These samples are not so mandatory.

These are sent to the buyer after the shipment of the products.

Purpose:

"y These samples buyer compares the $roduction Sample with the Shipment

Sample.

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Dierent Type of Sample with denation

$osted by,itu ashanon -ay 0 121in 3ncategori%ed

Development Sample: hich sample ma)e by a!ailable fabric ; accessories and send to

buyer to collect order from the buyer that is called de!elopment sample.

Fit sample:edium or large si3e ha!e to send buyer for chec)ing fits of dummy that is

called fit sample

Pr-production sample (PP Sample):which sample ma)e by actual fabric ; accessories and

send to buyer for final appro!al to start production.

Lab test:hich sample ma)e by actual fabric ; accessories and send to local laboratory

#+uyer 7ominated$ to chec) fabric structure such as9(S Color fastness 0ubbing

Shrin)age printing; embroidery.

Sie set sample:send to local buying house all si3e sample made by according to order style

; color; get them appro!ed from buying house

!ounter sample:%o reser!ed with pattern for future order from buyer that is called counter

sample

Production sample:First production garment will be send buyer for buyer satisfaction.
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S"ipment sample:according to the buyer re6uirement li)e accessories ploy bag tag etc is

been made and )ept ready to ship the before dispatched.

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Garment Sampling

Lab Dips

apparel

Garment samples are inevitably important and are developed tested before starting the bulk

production. It means making a sample of the garment /fabric which requires to be sold. Sampling

is one of the main process in Garment Industry and it has a vital role in attracting buyers.

Because the buyers generally places the order after they are satisfied with the quality of the

samples.

In this page

1. Sampling

2. Development samples or enquiry samples

3. Salesmen samples or promotional samples
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4. Photo samples or fit samples

5. Counter samples or reference samples or approval samples

6. Wash test samples

7. Pre-production samples

8. Production samples

9. Shipment samples

10. Workflow of Sampling

Sampling

The samples decide the ability of an exporter. The buyer ill access the

exporter and his or!anisation only by the samples. "f the samples are

of !ood #uality and ith reasonable price naturally the buyers ill be

forced to place the order.So it is essential that the samples should be

inno$ati$e and ith optimum #uality. Thepurpose of samplin! is not

only to !et bul% orders and also !i$e some additional bene&ts tothe

exporters. 'y doin! samplin! the exporter can estimate the yarn

consumption forde$elopin! the fabric a clear idea on costin! more e$erthe manufacturin! diculties.'esides by doin! samplin! only the

exporter can optimize the processin! parameters formass production

hich helps to a$oid all %ind of bottlenec%s. *ll these or%s are

carriedout by the samplin! department hich us led by a samplin! in

char!e.

The +etails *ttached to the Garment Sample

After the confirmation of order, each sample sent t 0 the buyer has the following details attached

to it, with the help of a tag. It contains the details pertaining to both, what the buyer has

demanded and what supplement fabric/trim etc they have used (if applicable).

Ref no.

Color

Fabric

Composition

Description
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Quantity

Style n0/ Size

Store

There may be a separate sampling department in a company. But as the merchandiser is the

person who is interacting with the buyers regarding samples and other requirements, this

sampling department will work under the supervision of merchandising department. Also as the

samples are to be made according to the buyers price ranges and quality levels, merchandiser

has to advise sampling department suitably.

Persons involved in Sampling

We have to send many samples to buyers. They are

Salesmen samples or promotional samples

Proto samples or fit samples

Counter samples or reference samples or approval samples

Wash test samples

Photo samples

Fashion show samples

Pre-production samples

Production samples

Shipment samples

Sampling Proess

The process of sample department varies from context to context, and the developmentprocess

covers a wide range of diverse products from new fibers, fiber blends, new yarns,fabric structures

,finishes and surface effects and all types of made up products such asknitwear, hosiery, cut and

sewn garments, household products, technical and medicalproducts. There are different phases

of sampling; the first phase covers the development of the initial concept or design idea through

its approval by the customer and full review/riskanalysis by the development and production

teams. The second phase covers the processfollowing acceptance of the first prototype sample

and includes the functions of sourcingand ordering component, testing the product and carry out


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trails once the finalized samplespecifications has been drawn up, the third and final phase

commences. The phase includesa range of activities that are carried out before large scale or

bulk production capacityoutside the home producer/developers wherever this is applicable.

Development samples or en!uiry samples

When we work with some buyers continuously, we will have to keep on sending samples to them

very often. Whenever they have enquiries, buyer may need samples. Buyers may like to see the

garments in a new fabric. For one enquiry, they may need samples in different fabrics to choose

from. If they want to develop new style in new fabric, then also we will have to send these

samples.

We may have to spend too much on these samples. But these samples are inevitably important

to develop business. Some times, even the buyer is not so confident of some enquiries, if our

samples are good and attractive at reasonable prices, they will bring orders to us.

Also we will have to send samples to the newly contacted buyers to show our workmanship,

product range, quality standards and price level. These samples should be sent so that they

would attract the buyers.

So it is better for a company to have a separate sampling department so that they can create

new styles in new fabrics to impress the buyers.

Salesmen samples or promotional samples

Some buyer needs these samples for getting the orders from their customers. If the buyer is

having 7 salesmen in his office, then the buyer will ask us to make 7 samples in each style. The

salesmen will book the orders from their customers, by showing these samples. Buyer will place

the order to us accumulating the quantities.

If we have sent samples for 5 styles, some times, we may get orders for all 5 styles, 3 styles or 1

style. Some times, we may not get order for even a single style. Expected sales may not be

possible, due to poor quality, unsuitable colours, improper measurements, unmatched prints or

embroidery, etc of salesmen samples. Or it may be due to local business recession or

competition or unsuitable prices. Any way, we have to make these salesmen samples perfectly

with sincere interest to get orders.

We might have spent more money, time, etc for making these samples. But as we dont get

orders, we can not blame the buyer. He too can not help us in this regard. To avoid this


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embarrassing situation, it is better to discuss about the cost of these samples with the buyer

before proceeding for sampling.

Normally the sampling will cost us approximately 3 to 5 times of the garment price. We can not

expect to get the full cost from the buyer. Of course these samples will help us for our business.Hence we can ask the buyer to accept 2 or 3 times of garment price as the sampling cost, for the

styles which we dont get orders. Some genuine buyers will agree for this.

Photo samples or t samples

These samples are to be made after getting the order sheets. These samples are needed to

check the measurements, style and fit. So they can be made in available similar fabrics but in the

actual measurements and specifications.

Some buyers may need these samples if they want to print the photos of garments on photoinlays, packing box, hang tag, etc. These samples may be needed for local advertisement or

buyers promotional occasions.

In any case, the samples will be worn by the highly paid models. The buyers will arrange the

photo shoot session, by spending huge money to the advertising agencies. So the buyers will

need these samples strictly on time. If they dont get samples on time, the buyers will have to pay

more compensation to the advertising agencies and models.

Buyers will ask us to make the photo samples according to the intended models body fit. So it isimportant to strictly adhere to these measurements. Buyer may ask these samples to send either

from production or before starting production.

"ounter samples or referene samples or approval samples

These samples are to be made in actual fabrics with actual trims. If the order is for 3 colours,

buyer may need samples in any one colour and swatches (fabric bits) in other colours. These

samples should be strictly as per the specifications in the order sheets. We have to get the

approval for these samples from the buyer before starting production.

After getting the approval, the approved samples should be followed in production. Some times,

buyer may comment on fabric, measurements, making, etc. We have to follow his comments

carefully in production.

Some buyer will mention that the order sheets subject to the approval of counter samples. So

these samples are very important.

#ash test samples

If these samples are sent before starting production and if we get some remarks or comments on

these samples, we can correct them in production. But some buyers will need us to send these


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samples from production before shipment. In this case, these samples may be considered as

shipment samples. If these samples are rejected due to some complaints, then we will not have

any excuse and we will be in real trouble.

Pre$prodution samplesThese samples are almost like approval samples. They have to be made in actual production

fabric with actual bulk trims. They will represent that the production will be like these samples.

Prodution samples

These samples are to be sent before shipment to get the buyers confirmation for shipment.

Hence these samples are needed to be perfect in all manners. Buyer may check these samples

for everything or anything. Some times, they may do wash test also. We should not get any

remark or comment. We have to get only OK from the buyer. Then only we can ship the goods

and we can be sure of getting payment. So these samples are to be sent with more and more

care.

Shipment samples

These samples are to be sent after shipment. They should be sent in actual packing with all

labels, tags, etc. (Generally these samples will not be tested by buyer for anything. And even if

we get some comments from buyers, we can save ourselves by saying that these samples were

sent from the left over garments after the shipment; hence there might be some mistakes. If we

expect any comments in these samples, it is better to inform the buyer during sending these

samples).


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#or%&ow of Sampling

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TYPES OF MERCHANDISING SAMPLE

There is various type of sap!e those are

"ive# $e!o%&

'( Ori"i#a! sap!e&

This type of sample made of original fabric and accessories according

to buyer sketch and measurement.

)( Photo* Deve!op sap!e&Here measurement is very important but

need not to match the fabric and accessories.

+( Sea! sap!e&

Seal sample is approved by the buyer with tag.

,( Si-e set&

All sizes of sample are produced such as S, M, , !, etc, and send to

buyer.

.( /ash sap!e&Shade of wash sample must be matched with

original sample after washing. "t also determined by gray scale.

0( Pre1pro2u3tio# sap!eirst garment of bulk production is called

pre$ production sample.

4( A22 sap!e&

#or advertising of the product buyer want this type of sample.

5( Sa!es a# sap!e&


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To supply the new product in different showroom, buyer wants this

sample.

6( Photo sap!e&

%nly photograph of the product is send to buyer.

'7( Shipe#t* Refere#3e sap!e&

After completion the shipment of the garment some garment are kept

in sample room which are known as shipment or reference sample.

''( Pre1!i#e sap!e&This type of sample is collected from anyone line

during production.

')( La$1test sap!e&Sample is tested by third party or buyer&s

nominated lab.

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Explain the followin types of samples and their purposein garment industry?

Follow publicly

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1.development sample

2.photo sample

3.prototype sample

4.fit sample

5.pre production sample

6.production sample

7.counter sample

8.prototype sample

9.pilot run sample

10.size set sample

11.pre size set sample

12.revision sample

The 4 di(erent kinds of samples

"osted by athleen Fasanella on Apr 1:?< pm / *esign (lossary"roduction

Sales and ar)eting/ %rac)bac)

%here are three broad classes of samples one for each phase. %hese se6uential phases are

design sales and production. *esign related samples are to model design ideas and #ideally$

finali3e the pattern for production. Sales related samples are used to predict orders from

buyers. %he last type of samples are intended to test consistency in production.

%echnically #and optimally$ spea)ing all sampling should ta)e place during the first phase of

design #0;*$ because you cant get to selling #second phase$ if you dont ha!e production
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#third phase$ lined up. -m aware practices are all o!er the map these days but - ha!e tried to

co!er e!ery contingency.

%his list may be o!erwhelming because -!e attempted to be all inclusi!e but it does not

mean you will need to have all of these kinds of samples produced. %here is also 6uite a bit of

o!erlap depending on your operation. +y way of e4ample are fit samples. -f youre

managing your product de!elopment and ha!ing samples made from your patterns your fit

samples are the same thing as protos and would be fitted during the design phase. 8owe!er if

you are outsourcing to a full pac)age contractor fit sampling might happen @ust before

production. -f you manage well the different sample types can ser!e multiple purposes. For

e4ample ideally your proto #prototype sample$ is a fit sample anda sew by #pre9production$

sample and maybe e!en a photo sample.

Sample name:uslin

Synonyms:dummy moc)9up drape#$planation:%his is a concept sample often a rough rendition of a drape sewn together.

,sed primarily by designers who prefer to con!ey design ideas in actual fabric as part of their

creation process instead of drawing a s)etch. 'r they ha!e an idea but cant articulate it so

they put fabric to manne6uin instead.Also see.

Sample name:Fit sample or First sample

Synonyms:original sample sample test garment de!elopment sample design sample

#$planation:%his is a sample made from the first #or production 6uality$ pattern #which was

made from the muslin or moc)9up$ and intended to test the designers idea or concept in the

chosen fabrication. -f design fabrication and fit of this sample come out as planned and

doesnt need corrections it is appro!ed and becomes the prototype sample.

Sample name:Fit sample

Synonyms:style reference parent pattern

#$planation:-n addition to the conte4t abo!e in that fit and first sample are the same thingB

-n some companies a fit sample can refer to an earlier pro!en style that fits well and is used

as a point of reference for design iterations pro!iding the basis of new style de!elopment and

fit. -n such cases this preceding fit sample would be called a style reference and its pattern

would be a sort of parentD pattern orbloc).

Sample name:"rototype

Synonyms:proto

#$planation:%his sample is the result of pre!ious iterations the !ersion that meets the

designers test for e4ecution. %he fit should also be as e4pected so it would also be a fit

sample for companies that use a separate designation. -deally a proto sample is also a sew by

as described below. -f you sew in house the prototype should be used for costing and become

the production sew9by.
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Sample name:Sew by

Synonyms:pre9production sample pre9pro costing sample

#$planation:%his sample reflects all of the desired construction details and is used to solicit

contract sewing bids #C;%$. -t is called sew by because contractors use this sample to

create a costing or pre9production sample. Again ideally the prototype sample is also a sewby. "articular care should be ta)en in designating a sample as a sew9by because for better or

worse the 6uote will be built on this. -f one is producing domestically in house the prototype

sample should be the sew by for in house use to ma)e sales samples. -t is in sales sampling

that the pattern is pro!en and final costs calculated.

Sample name:"re9production

Synonyms:pre9pro "/" costing sample counter sample salesmans sample sales sample

duplicates

#$planation:%his sampling stage is to pro!e the pattern test cost effecti!eness and

consistency in production whether it is done in house or outsourced to a contractor. -f the#counter$ sample is appro!ed it would become the production sew by. -deally pre9production

samples #salesmans samples$ are used to pre9sell the product.

Sample name:"hoto sample

Synonyms:model si3es flat samples editorial samples

#$planation:%hese samples are made in smaller si3es for photo shoots intended for editorial

and mar)eting pre!iously a si3e E but these days maybe a si3e =. %his may not be necessary

if you can pin a garment strategically on the model. -f you intend to shoot flats you may need

to cut the smaller si3e because its hard to get close enough to fit garment attributes in theframe. Some people )now they will need smaller si3es for photography so they use this as

their base si3e. "lease dont do that.

Sample name:Salesmans samples

Synonyms:duplicates sales samples selling samples

#$planation: -deally the pre9production sample abo!e can be used for sales and mar)eting.

ou would ha!e duplicates of the appro!ed pre9production or production sample made for

each party. *omestic producers should prioriti3e the ma)ing of the sales samples as the test

production run.

Sample name:Show sample

Synonyms:showroom sample merchandising sample salesmans sample

#$planation:"rimarily intended for showrooms #but not e4clusi!ely$ that mar)et directly to

editorial #fashion editors etc$ you may need to ha!e photo samples as abo!e and for the same

reasons. ou may also need the mid range si3e for retail buyers who stop by. Confer with

your showroom as to their preferences.

Sample name:Si3ing samples

Synonyms:si3e run si3e set

#$planation:Sample lot production of a style in all the intended si3es. -deally you design


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si3es to target your customer profile early on in product de!elopment. %his may not be

possible if your silhouettes !ary greatly between styles meaning you will need to test si3es of

!arious styles.

Sample name:"roduction sample

Synonyms:counter sample spec sample

#$planation:%his is the final appro!ed !ersion of a style produced by whome!er is doing

production. 'ften a production test run is done and the output is gauged for 6uality and the

samples ideally used for mar)eting promotion pre9sales and perhaps trun) sales. %he

6uantity of units produced will !ary from one to a percentage of the intended production lot

si3e. %his can be !ery e4pensi!e if the run includes all colorways and si3es.

Sample name:%op of production

Synonyms:%'"

#$planation:A %'" sample is pulled from the first production run #abo!e$.

Sample name:Ship sample

Synonyms:shipment sample fulfillment sample

#$planation:A sample that reflects what buyers will recei!e down to 5C folding tagging

bagging pre9pac)s #if applicable$ labeling and final pac)aging included.

%&IS!#LLA'#S%

Final Sample

ou should always )eep a final appro!ed sample in house as a means to !erify production

results. -t shouldnt be loaned to anyone. -n effect your production counter sample should be

the final sample but your contractor may use it in production as a sew by so you will need

two.

*evisedor *evision Sample

A re!ised sample is any )ind of sample that is a correction of an earlier sample that was not

appro!ed. -f a re!ised sample is appro!ed it would become )nown as whate!er )ind of

sample it is intended to be.

!ounter Sample-n the broadest sense a counter sample is a)in to a counter offer and is produced by a full

pac)age ser!ice or sewing contractor. %he underlying theme being that the counter sample

reflects the contractors e4ecution of what they percei!e your e4pectations to be for whate!er

)ind of sampling youre doing at the time. %echnically a counter sample could be a prototype

sample pre9production could become a sew9by for production si3e run or whate!er other

)ind of sample. As a practical matter it is most often a pre9production or production sample

used for costing. -deally it should be the final !ersion. S-(

Sample Sales

As you can see samples are all o!er the map so product samples may not be typical of a


19/19

designers usual output. Samples can be a good buy #especially if theyre really a production

o!er run$ but buyer beware. "re!iously most sample sales were held by salesmen who were

selling off the pre!ious lines samples in order to recoup their purchasing costs.

Sample plan or samplin+ plan

%ieing this together with my opening you!e read of three categories of samples namely

design sales and production. *esign samples test design interpretation and readies the pattern

for production. Sales related samples test buyer acceptance. %he last type of samples ha!e the

purpose of testing application and consistency in production. Firms with large production

runs ha!e dedicated programs to test lots using mathematical formulas. %hese are called

samplin+ plans. -!e written about sampling plans in a conte4t for smaller companies in

5uality Control and S' pt.1and 5uality Control and S' pt.2if you want to )now more.

Summary:As anyone will tell you sampling can be costly if not managed well. ost small

companies dont need this many nor of each )ind. -f - ha!ent bored you senseless and wouldli)e a brea)down of sampling suggestions appropriate for gi!en scenarios say small domestic

manufacturer !ersus small outsourced manufacturer and e!en as compared to larger firms let

me )now in comments.

PS,-f anyone wants to )now yes this was a necessary homewor)D post that too) longer

than youd imagine to write it.
http://www.fashion-incubator.com/archive/quality-control-and-sow-pt-1/http://www.fashion-incubator.com/archive/quality-control-and-sow-pt-2/http://www.fashion-incubator.com/archive/quality-control-and-sow-pt-1/http://www.fashion-incubator.com/archive/quality-control-and-sow-pt-2/

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