apparel buying and sourcing house presentation
DESCRIPTION
BuyerEase provides a user-friendly software for Buying House, Liaison Office, Buying Agent, Buyer, Exporter, a buying agency ERP for PO Tracking, order tracking, sampling, production monitoring, logistic among buyer, exporter, vendorTRANSCRIPT
P tiPresenting
A web portal to track orders, facilitate production monitoring,
and control shipments
July, 20101 FSL Software Technologies Ltd.
A dAgendaVision and Objective
• Describing the overall IT vision and the objectives that we wish to achieve for you, byimplementing BuyerEase at your esteemed organization
Business Flow• Flow charts to ensure that the work flow is understood by all people involved and
working towards the success of the project
Feel the SoftwareS f th ft h t d d t d t d d l i h• Some of the software screen shots are reproduced to understand and explain howthe software shall function with no or little training
Implementation Strategy• Describing the production environment and ensuring smooth transition from theDescribing the production environment and ensuring smooth transition from the
existing systems without affecting the day‐to‐day working
Concerns and Risk Mitigation• Need to understand the challenges and mitigating the risks to ensure smoothg g g
running, specially when the application becomes back‐bone of the business
July, 20102 FSL Software Technologies Ltd.
Vi iVision
Availability of instant informationAvailability of instant information to all stakeholders
On need to share basis to all concerned –enabling quick decision makingenabling quick decision making
Establishes the buying process – froml t l lib h d t kisample, style library, purchase order tracking
via production monitoring to shipmenti f ti
July, 20103
information
FSL Software Technologies Ltd.
Obj tiObjectiveIncrease in Productivity
• Reduce the time cycle of information gathering, processing, and negotiating – savingefforts, time, cost, confusion, disputes, and stresses
Organized Instant Communication• Have a global Access to real time information round the clock• Organize all communications in a structured format making it readily available
– minimizing confusion and improving the work‐flow efficiency• Internal Communication – inter department• Internal Communication – inter‐department• External Communication – buyers, vendors, testing agencies, shipping agencies…
Simplified and Uniform Processes• Uniform processes throughout the organization simplifying the buying process• Uniform processes throughout the organization – simplifying the buying process
resulting in overall satisfaction to employees, buyers, and vendors
No last minute surprises / no unknown delay• To implement adeq ate e ception reporting and escalation proced res helps to• To implement adequate exception reporting and escalation procedures – helps to
take proactive measures
July, 20104 FSL Software Technologies Ltd.
B i W k FlBusiness Work FlowStakeholders
Product Selection (Sampling)
Buyer
Merchandiser
(Sampling)
Purchase Order
Pre production & Quality People
Logistic People
Accounts
Pre‐production & Production Monitoring
Quality Assurance(I ti ) Accounts
Management
VendorLogistics
(Invoice, Packing, BL, Vessel)
(Inspection)
Liaison AgenciesCommission Note
Margin Invoice
I i &R i t f Di t h t
July, 2010FSL Software Technologies Ltd.5
Invoices & Payments
Receipt from Vendor
Dispatch to Customer
B i W k FlBusiness Work Flow ‐ Commission
StakeholdersProduct Selection
(Sampling) CommissionBuyer
Merchandiser
(Sampling)
Purchase Order
Pre production &
CommissionBusiness Model
Quality People
Logistic People
Accounts
Pre‐production & Production Monitoring
Quality Assurance(I ti ) Accounts
Management
VendorLogistics
(Invoice, Packing, BL, Vessel)
(Inspection)
Liaison AgenciesCommission Note
Margin Invoice
I i &R i t f Di t h t
July, 2010FSL Software Technologies Ltd.6
Invoices & Payments
Receipt from Vendor
Dispatch to Customer
B i W k Fl M iBusiness Work Flow ‐MarginStakeholders
Product Selection (Sampling) Margin
Buyer
Merchandiser
(Sampling)
Purchase Order
Pre production &
Margin Business Model
Quality People
Logistic People
Accounts
Pre‐production & Production Monitoring
Quality Assurance(I ti ) Accounts
Management
VendorLogistics
(Invoice, Packing, BL, Vessel)
(Inspection)
Liaison AgenciesCommission Note
Margin Invoice
I i &R i t f Di t h t
July, 2010FSL Software Technologies Ltd.7
Invoices & Payments
Receipt from Vendor
Dispatch to Customer
B i W k FlBusiness Work Flow ‐ Importer
StakeholdersProduct Selection
(Sampling) ImporterBuyer
Merchandiser
(Sampling)
Purchase Order
Pre production &
Importer Business Model
Quality People
Logistic People
Accounts
Pre‐production & Production Monitoring
Quality Assurance(I ti ) Accounts
Management
VendorLogistics
(Invoice, Packing, BL, Vessel)
(Inspection)
Liaison AgenciesCommission Note
Margin Invoice
I i &R i t f Di t h t
July, 2010FSL Software Technologies Ltd.8
Invoices & Payments
Receipt from Vendor
Dispatch to Customer
B i W k FlBusiness Work Flow (Sampling)
Product Selection Sampling
Continued
Product Selection – SamplingBuyer
Item Selection by buyer
Planning & Tracking
Receipt from Vendor
Vendor
Sample I f ti
EDI Sample Review
Self decision OR Send to BuyerStyle
Information
Library
Accept?Yes No
Specification, Quality Instn, Price and Logistic Details
July, 20109 FSL Software Technologies Ltd.
Price, and Logistic Details
B i W k FlBusiness Work Flow (Purchase Order)
Purchase Order TrackingBuyer
Lab
Buyer
EDI
Purchase OrderItem, Qty, PriceDistributionPacking Instn
Pre ProductionPP Meeting
Lab test Reports
Vendorg
Time ‘n’ ActivityActivities
PP I ti
QA Check‐list
PP Sample
Production
TargetsResponsibilities
QA
PP Inspection
Extension
Testing Agencies
Revise QAPlan Inspection
Inspect
d db k
Required
Release A t?
Yes
No
TnA
July, 201010 FSL Software Technologies Ltd.
Update FeedbackShipment Accept?
B i W k FlCommission or Margin
Business Work Flow (Shipping) Continued
LogisticCommission or Margin
Business ModelVendor
ShipmentInvoicing
Packaging
Documents
Commission or Margin Invoice
Documents
VesselBL / AWB l
Payment Receipt
Shipping Agency BL / AWB
Container
FCR
ClaimReceive Claim
Coordinate with
Buyer
Agency
Vendor
Settle Claim
July, 2010FSL Software Technologies Ltd.11
B i W k FlBusiness Work Flow (Inventory) Continued
Importers, Traders, & Distributors – Business Model
Dispatch Advice
VendorShipment Track Goods in‐
transit
AdviceGoods Receipt
Item, Qty
Quantitative Check
Qualitative Check
Goods DispatchDispatch Goods
Raise Invoices
Payment Receipt
Buyer / Stores
StockQC Pass?
Yes
Payment Advice
Verify Stock Level MIN
Raise Debit Note (Claim)
No
July, 2010FSL Software Technologies Ltd.12
Raise Indent
S ft t W kSoftware at WorkThe web portal shall start with the Login page
• Each user shall be provided with a unique login ID and password
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p q g p
• The page shall be personalized as per client’s requirements
FSL Software Technologies Ltd.
D hb dSuccessful login shall display the home page
Dashboard
July, 201014 FSL Software Technologies Ltd.
D hb dSuccessful login shall display the home page
DashboardThe Menu bar helps to navigate tovarious features of BuyerEase
October 200915 FSL Software Technologies Ltd. July, 201015 FSL Software Technologies Ltd.
D hb d Q i k Li kDashboard ‐ Quick Links
• The Quick Links can beconfigured by the users
• These help users to quicklynavigate to the module,feature, or report as theuser rights defined
July, 201016 FSL Software Technologies Ltd.
D hb d Fil C bi tDashboard ‐ File Cabinet
File CabinetFile Cabinet• The file cabinet
provides ali d lcentralized place to
access the variousdocument
• These documentscan be Word, Excel,PDF etcPDF, etc.
July, 201017 FSL Software Technologies Ltd.
S liSamplingThe sample information as well as its status canquickly be accessed for a vendor
• If Style No. is not provided, it shall show all samples of the vendor
• The additional date filter shall facilitate filtering the specific samples that
July, 201018
The additional date filter shall facilitate filtering the specific samples thatrequire attention or action
FSL Software Technologies Ltd.
S l I f tiSample InformationThis lists the desired samples
• The product information sheet as uploaded can be accessed
• The target dates for each stage helps tracking the sample development
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g g p g p p
• The comment log displays the comment by any of the stake holder
FSL Software Technologies Ltd.
S l T kiSample TrackingSample activity calendar can also be managed
• The target can be extended as per the user rights defined
• The task complete as well as any comment can be specified as per the
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The task complete as well as any comment can be specified as per theresponsibility – that could be vendor or merchandiser
FSL Software Technologies Ltd.
S l A lSample ApprovalBuyer shall see the list of samples that has been delivered, but waiting fortheir approval and/or commentstheir approval and/or comments
• Buyer can either approve the sample may drop / cancel it or can put
July, 201021
Buyer can either approve the sample, may drop / cancel it, or can puttheir comments, if any further change is desired
FSL Software Technologies Ltd.
P h O d (PO)Similarly, the purchase order details and its status
Purchase Order (PO)
can be quickly accessed for a vendor
The additional date filter shallfacilitate filtering the specific
h d d/ St l th t
• If PO No. and/or Style No. is not provided, it shall show all purchase
purchase order and/or Style thatrequire attention or action
orders and its items for the vendor
July, 201022 FSL Software Technologies Ltd.
P h O d D t ilPurchase Order DetailsThis lists the desired purchase order and Stylesp y
• The purchase order information is uploaded, updated, and accessed
• The target dates for each stage helps tracking the purchase order
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g g p g p
• The comment log displays the comment by any of the stake holder
FSL Software Technologies Ltd.
P h O d (PO) T kiPurchase Order (PO) TrackingThis leads to the activity calendar for the PO and Style
Th t t b• The targets can beextended as per theuser rights defined
• The task complete asThe task complete aswell as any commentcan be specified as perthe responsibility –h ld b dthat could be vendoror merchandiser
• The respective detailsfor each activity canfor each activity canbe accessed
July, 201024 FSL Software Technologies Ltd.
L b l A lLabel ApprovalThe Label department can access the label artworkssubmitted but pending for their approvalsubmitted, but pending for their approval
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The labels can be approved and/or the comments are updated
FSL Software Technologies Ltd.
L b l A lLabel Approval Continued
The Label department can access the label artworkssubmitted but pending for their approvalsubmitted, but pending for their approval• The respective artworks (care, woven, UPC – as applicable) as well as
the lab test report can be accessed
July, 201026 FSL Software Technologies Ltd.
P k i M it iPackaging MonitoringThe packaging activity can further be tracked
• The various packaging component can be defined for each PO & Style
• The component development activities can be tracked
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• The various communication and files can be enclosed
FSL Software Technologies Ltd.
I tiInspectionsThe testing agencies deputed in the exporting country shallconduct the onsite inspectionsconduct the onsite inspections
I t h ll d t th i ti t t li l i th
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Inspectors shall update the inspection status online – releasing the shipment or rejecting the goods planning for re‐inspection.
FSL Software Technologies Ltd.
D hb d Al ‘ ’ E iDashboard – Alerts ‘n’ Exceptions• The alert on Dashboard
helps user to locate thearea that requiresattention and action
• The pending job for theTeam helps to create peerpressure
• The label departmentshall see the labelartworks sent and waitingf h ifor their comments
July, 201029 FSL Software Technologies Ltd.
D hb d Al ‘ ’ E iDashboard – Alerts ‘n’ Exceptions
• Similarly the• Similarly, thesample tracking canbe managed
• Buyer shall see thenumber of samplesthat has been sentthat has been sentand waiting for theircomments
July, 201030 FSL Software Technologies Ltd.
L i tiLogistics (Invoice, Packing List, etc)Having the goods inspected and released, the vendor shall upload thenecessary details – invoices, packing list, etc.necessary details invoices, packing list, etc.
Th l i i l h ll l h hi
July, 201031 FSL Software Technologies Ltd.
The logistic personnel shall clear the shipment
C lid tiConsolidation (Vessel, BL/AWB, Container)The Logistic people (or the consolidator) shall specify the vessel details –voyage, bill of lading, and container detailsvoyage, bill of lading, and container details
Th d i i b k d
July, 201032 FSL Software Technologies Ltd.
The goods in‐transit can be tracked
I tInventory (Receipts, Dispatches, etc)Having the goods received physically, the stock is updated against the vendorinvoice details – Importers, Traders, & Distributor Business Model
Similarly, the dispatch challan can be generated
July, 201033 FSL Software Technologies Ltd.
against the Buyer PO and the stock in‐hand
I i / C i i N tInvoice / Commission NoteThe invoice or the commission note – as the case be – can beraised for the purchase orders that are dispatchedraised for the purchase orders that are dispatched
The payment receipt can be updated. The debtors aging and
July, 201034 FSL Software Technologies Ltd.
the outstanding payments can be tracked
C liVendor Compliance audit and pending
Compliance
compliance status can also be tracked• The merchant shall setup a new vendor – marking it
di f i i l lipending for Initial Compliance
• The dashboard of compliance people (or the deputedagency in the exporting country to conduct the audit) shallagency in the exporting country to conduct the audit) shalldisplay the list of all vendors for which the initialcompliance is pending
July, 201035 FSL Software Technologies Ltd.
C liVendor Compliance audit and pending
Compliance
compliance status can also be tracked• The vendors who has passed the initial compliance, shall
be listed separately. The status of regular compliance(s)for these vendors can be viewed
• The compliance personnel (or the deputed agency in the• The compliance personnel (or the deputed agency in theexporting country to conduct the audit) can also setup aswell as execute any of the regular compliance of these
/vendors and/or their facilities
July, 201036 FSL Software Technologies Ltd.
C liCompliance• The Compliance requirement is setup once for social
compliance, technical compliance, etc.
July, 201037 FSL Software Technologies Ltd.
C liCompliance Continued
Vendors are audited against the compliance setup
The marks obtained isentered, which computesthe overall gradethe overall gradeachieved by the vendor
July, 201038 FSL Software Technologies Ltd.
C li• The buyers’ compliance norms – for socialCompliance Continued
compliance, technical compliance, etc. –shall be defined
Based on these norms, the softwareshall alert if the Vendor is compliant
July, 201039
shall alert, if the Vendor is compliant.
FSL Software Technologies Ltd.
R ti S b tReporting Sub‐systemBuyerEase is equipped with a very strong reporting system• Each report have a strong, but flexible, selection criteriagenerating the report on screen, or in Excel, MS Word,and XML formats
• These on‐screen reports shall be equipped with a drill‐• These on‐screen reports shall be equipped with a drill‐down option to view the information in more details
• These reports can directly be mailed from the system orcan be scheduled to be sent periodically
• Some of the sample reports are displayed in thefollowing slides
July, 201040
following slides
FSL Software Technologies Ltd.
R ti S b tReporting Sub‐system Continued
On‐time deliveries
• Indicates %age of shipment that has been on‐time
• The report can be generated for a number of combination – customer
July, 201041
The report can be generated for a number of combination customer,department, vendor, vendor zone, product, category, class, etc.
FSL Software Technologies Ltd.
R ti S b tReporting Sub‐system Continued
Periodic Purchase Order Performance
• The report can be generated on monthly, quarterly, or on yearly basisThe report can be generated on monthly, quarterly, or on yearly basis
• The value can be the total business revenue, order in‐execution, shipped, orcancelled (business lost)
• The report can be generated for a number of combination – customer,
July, 201042
p gdepartment, vendor, vendor zone, product, category, class, etc.
FSL Software Technologies Ltd.
D t il d P t tiDetailed PresentationDemo Access• In case you wish to understand BuyerEase in a greater depth the• In case, you wish to understand BuyerEase in a greater depth, the
application can be configured with a demo login, that shall be accessibleover Internet. The user manual can be shared, which should help to acquirea better understanding of the software.
Online Presentation• Since the application is comprehensive and the respective job‐stepping /
business flow is to be configured BuyerEase team shall be pleased tobusiness flow is to be configured, BuyerEase team shall be pleased todemonstrate the software via Team Viewer, a tool that helps todemonstrate over Internet. This along with Skype (for voice conversation)should suffice the purpose.
Onsite Presentation• If required, BuyerEase team shall be willing to travel to demonstrate the
application in‐person.• The travel, lodging, and boarding shall be borne by the client
July, 2010FSL Software Technologies Ltd.43
ProjectProject ExecutionExecution
Methodologieset odo og esThis section describes the production environment and ens ring smooth transition from the e istingand ensuring smooth transition from the existing systems without affecting the day‐to‐day working
July, 201044 FSL Software Technologies Ltd.
B E R li bl S tBuyerEase – a Reliable System
Latest and Scalable technologyLatest and Scalable technology• Dot Net technology & SQL server database
• Cutting edge and future proof technology making aCutting edge and future proof technology making aseamless transition to constantly emerging trendsand technological advancements
• Up‐to date as of July, 2010• BuyerEase technical team is committed to keepy pthe software up‐to date with respect to the fastpaced industrial requirements.
July, 201045 FSL Software Technologies Ltd.
M k t L dMarket LeaderTop positions on Google, Yahoo, etc.
July, 201046 FSL Software Technologies Ltd.
I t t d R l ti S tInstant and Real‐time SystemWeb architecture• Available 24x7 – anytime, anywhere
• Accessible to buyers , buying agencies , testing agencies, shipping agencies (consolidators & forwards) vendorsshipping agencies (consolidators & forwards) , vendors
• Immediate startup virtually no/little training with a user‐friendly web‐interfacey
Ready‐to‐use• BuyerEase is comprehensively managing business operations for
various organizations. It is equipped with a strong productconfiguration, and is flexible enough to be tamed to your specificwork culture and business process.
July, 201047 FSL Software Technologies Ltd.
P k t f i dl C t St tPocket friendly Cost StructureUsers based pricing structure• BuyerEase cost is computed based on number of users that would
be working in BuyerEase. The price per users shall be lower for a higher number of users base
Achieving Economies of Scale• The BuyerEase Cost Model emerged basically to achieveECONOMIES OF SCALE while implementing an ITECONOMIES OF SCALE while implementing an ITsolution in an organization.• BuyerEase amortizes the cost of development and enhancement
i i d d lvia its product development nature.• BuyerEase is also offered as On‐demand software or Software asa Service (SaaS) a way to share the cost of managing andmaintaining across various clientsmaintaining across various clients
July, 201048 FSL Software Technologies Ltd.
E i f S lEconomies of ScaleThe conventional method of owning a software solution has high cost andrequires tremendous efforts in conceptualizing, developing, testing,requires tremendous efforts in conceptualizing, developing, testing,implementation, and maintenance.
• BuyerEase amortizes the cost of development and enhancement via itsproduct development nature.
July, 201049 FSL Software Technologies Ltd.
product development nature.• The cost of maintenance can be shared via SaaS model
U i I l i M h d l iUnique Implementation MethodologiesInstallation & Configuration• The application shall need a server, which can be deployed in your
office or can be co‐located with a data center.• The server shall be connected via Internet. The administrative
control (FTP/DB) can be pro ided to B erEase team ho can installcontrol (FTP/DB) can be provided to BuyerEase team, who can installand configure the application remotely in liaison with your people toensure smooth operations.
Post‐Installation Training• BuyerEase is bundled with a comprehensive user manual, which in
coordination with the user‐friendly interface, facilitates a new user toy ,start using the software.
• BuyerEase technical team is always most willing to assist the usersover phone, email, chat, skype, etc. – 24x7
• On‐site training and support can also be provided as desired
July, 2010FSL Software Technologies Ltd.50
P t I l t tiPost ImplementationCustomization
• Based on the industry standards BuyerEase is built on the best practices and business• Based on the industry standards, BuyerEase is built on the best practices and businessprocesses, but unlikely if the user groups still feel that customization is required,BuyerEase domain consultant shall be pleased to assist you in incorporating yourspecific requirements and shall deliver the final solution in no time
D C i• Data Conversion• The data conversion is also facilitated through automated tools built by our
technical members and incase required could be easily provided withadditional nominal chargeadditional nominal charge
Integration• BuyerEase has been developed using Open architecture and can easily be integrated
i h h h l hi h i l d b li i dwith the other legacy system, which includes, but not limited to• Buyers’ software system to automatically import the purchase orders• Vendors’ IT system to get the shipping – invoice & packaging – details• The laboratories’ / testing agencies’ system to retrieve the test resultsTh hi i i ’ t t t k th t ffi & l i ti i f ti• The shipping agencies’ system to track the traffic & logistic information
July, 2010FSL Software Technologies Ltd.51
CConcernsThe general connotation is that a large numberof software implementation fails.The reasons behind this can be
• Lack of trained man power
• Commitment from the users towards usage
• Resistance of the user towards implementationResistance of the user towards implementation
• Lack of training & support from the vendor
• Lack of Infrastructure for the users
Thus, it is important to choose a right vendor, and after in‐depth analysis for its Infrastructure, man‐power capabilities,and its management commitments, before proceeding with
July, 201052
g , p gthe decision to implement any IT system.
FSL Software Technologies Ltd.
A i t T h l P tAppropriate Technology PartnerLarge Customer Base and Credentials• FSL pool of customers spreads over 100+ enterprises, covering a wide array
of business areas ranging from manufacturing, exporting, trading, retailing,and various other industries in diverse fields, many of which haveworldwide operations
Domain ‐ Subject knowledge• Frontline Group being in Management and Corporate Advisory roles for last
27 years through its key people, it has in‐depth commercial and businessd i k l d th h it fi i t M t t h idomain knowledge through its proficient Management team having morethan 200 man years of experience.
• With extensive domain knowledge, the people at FSL continuously improveprocesses and enable accelerated delivery of world class solutions.
FSL Software Technologies has a separate department cateringthe IT related need for reputed and well established buyers
July, 201053
and buying agencies since 2005.
FSL Software Technologies Ltd.
A i t T h l P tAppropriate Technology PartnerQuality Delivery in TIME• Committed to achieve a total customer satisfaction through its quality
products and services and their timely delivery
Prompt after sales support• Prompt after sales support, makes Technology Work... Have a
proven record in service industry and a keen sense of customer care,FSL understands the importance of after sales support fortechnology absorption through Training programs and consistenttechnology absorption through Training programs and consistentworking on the solutions
Stability – an organization to stay• A well established infrastructure debt free financial depth andA well established infrastructure, debt free financial depth, and
sound management skills to make the organization stay forever inthe market.
• Strong Team of Management, Consultants, IT Professionals
July, 201054 FSL Software Technologies Ltd.
Th k YThank You
B‐22, Sector IV, Noida‐201301Tel: +91 120 425 022/ +91 120 425 0810
Fax: +91 120 425 0818
www.BuyerEase.com
July, 2010FSL Software Technologies Ltd.55
…we are ready when you are