APM PMO SIG

Local Presentation (date)

This Session.. Meet the Presenter APM PMO SIG What PMO’s do for you? PMO Development Types of PMO Building a PMO PMO People Tips for PMO Q & A

About the Presenter

Who am I?

Brief history

PMO SIG Role and why I became involved

Why PMO?

PMO SIG Objectives• To facilitate collaborative learning that fully engages the

membership and helps them grow their PMO skills and competences

• To reach out to other disciplines (audit, finance, procurement, quality etc) that collaborate routinely with PMOs to create value

• To provide an open source of unbiased advice and guidance to those who can benefit from putting PMO practice to work

• To have a bias towards action, understanding the latest thinking and quickly digest it into ways that can be shared as digestible knowledge with those we seek to help

• PMO Practitioners, defined as people who enable, support and ensure the management of change in organisations

• Those who need to know more about PMO and its benefits, practices, tools and techniques

• People in leadership positions who need to understand the potential benefits of the PMO approach

• People in organisations who are tasked with performing the ‘bridge’ function between strategy and delivery, either in a portfolio setting or in various dispersed units throughout the organisation

PMO SIG - Our Community

You tell us.. what does your PMO do for you?

With thanks to PMO SIG members

PMO Development a brief history

Source: Journal of project management, APM 2014

Supportive

(centre of excellence)

Is all about..

Capability

Guidelines

Community

Operational

(reporting & visibility)

Is all about..

Oversight

Administration

Project Specific

Directive

(strategic)

Is all about..

Resource Demand

Portfolio Build

Benefits Realisation

Controlling

(methods & standards)

Is all about..

Discipline

Best Practice

Compliance

Types of PMO

Types of PMO what is your PMO profile?

Supportive Directive

Operational Controlling

Supportive Directive

Operational Controlling

Which type is effective?

Pg/Pj Manager Effectiveness

Org

anis

atio

nal E

ffec

tiven

ess

PMO Lesson #1

There is no one size fits

all!

So How do you Decide?

Supportive Directive

Operational Controlling

Typically the more mature the PMO, the more balanced it is across the four key functions.

PMO Lifecycle

The PMO Lifespan is five years.

•Lack of support from Senior Leadership

•The Value is not quantified

•Perceptions of PMO differ

•Incorrect model for the organisation

•Change in Strategic direction

•Cost Constraints

•Change Management is not embedded

•PMO is not adaptable

With thanks to PMO in Practice delegates & PMI PWC report

Optimal

Diminishing Return

Quick Improvement

Building a PMO How much PMO is enough?

Key considerations:•Understand the business needs•Review the business context•Align to the PMO service catalogue•Keep the journey in mind•The law of diminishing returns – how much PMO is enough?

Classifies and stores documents

Implements filing systems

Issue and problem tracking

Change control

PMO People ..who does what

Assists in a crisis

Undertakes quick repairs

Highlights underlying problems Ensures compliance

Offers advice and guidelines on

procedures

Reports deviations from plans

Deters potential offenders

Diagnoses

Prescribes remedial action

Monitors effects of remedial

action

Offers prognosis

Attends to day-to-day needs

Provides encouragement

Provides a sounding board

Some tips for success

How to contact us:pmosig@apm.org.uk

http://www.apm.org.uk/group/apm-pmo-specific-interest-group or http://www.pmosig.co.uk

@pmosiguk

APM PMOSIG group

Any Questions?