apeosport-ii c4300/c3300/c2200 apeosport function guide

ApeosPort-II C4300/C3300/C2200ApeosPort Function Guide

Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States. and other countries.Adobe, Acrobat, PostScript, Adobe PostScript 3, and the PostScript logo are trademarks of Adobe Systems Incorporated.EtherTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple Computer, Inc.Intel and Pentium are trademarks or registered trademarks of Intel Corporation.UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Ltd.Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered trademarks of Sun Microsystems Inc. in the United States.PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the U.S. and/or other countries.All product/brand names are trademarks or registered trademarks of the respective holders.Permission has been obtained from Microsoft Corporation for use of software screen shots.

Xerox, The Document Company, Ethernet, CentreWare, and the digital X are trademarks of Xerox Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.DocuWorks is a trademark.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not

be copied or modified in whole or part, without the written consent of the publisher.2. Parts of this manual are subject to change without prior notice.3. We welcome any comments on ambiguities, errors, omissions, or missing pages.4. Never attempt any procedure on the machine that is not specifically described in this manual.

Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Table of Contents

1

Table of Contents

Table of Contents ..............................................................................................1

1 Before Using the Machine ..............................................................................5Preface..............................................................................................................6

Using This Guide...............................................................................................7Related Information Sources ........................................................................7Organization of This Guide...........................................................................8Conventions..................................................................................................9

Features Overview ..........................................................................................10

2 Control Panel .................................................................................................13Standard Control Panel ...................................................................................14

Customizing the Control Panel........................................................................16

Differences in the Screen Operations ............................................................. 18

3 Copy ...............................................................................................................19Copy Feature List ............................................................................................20

Differences in the Copy Feature......................................................................25[Layout Adjustment] Tab.............................................................................25[Output Format] Tab ...................................................................................26

4 Fax ..................................................................................................................33Fax Feature List ..............................................................................................34

Differences in the Fax Feature ........................................................................37[Transmission Options] Tab........................................................................37

5 Scan................................................................................................................39Scan Feature List ............................................................................................40

Differences in the Scan Feature......................................................................44[General Settings] Tab (Network Scanning) ............................................... 44[General Settings] Tab (E-mail) ..................................................................45[Output Format] Tab ...................................................................................51

6 Send from Mailbox ........................................................................................53Selecting a Mailbox .........................................................................................54

Checking/Operating Documents in a Mailbox .................................................55

Checking Document Details ............................................................................57

Printing Documents in a Mailbox..................................................................... 58

Configuring/Starting Job Flow .........................................................................60Job Flow Restrictions..................................................................................63

7 Stored Programming.....................................................................................65

2

Stored Programming Overview....................................................................... 66

Registering/Deleting/Renaming Stored Programs .......................................... 67Registering a Stored Program.................................................................... 68Registering Stored Program for Build Job.................................................. 69

Calling a Stored Program................................................................................ 70Calling a Stored Program for Build Job ...................................................... 70

8 Job Flow Sheets............................................................................................ 71Job Flow Procedure ........................................................................................ 72

Step 1 Opening the [Job Flow Sheets] Screen........................................... 72Step 2 Selecting a Job Flow Sheet............................................................. 72Step 3 Confirming/Changing the Job Flow Sheet....................................... 73Step 4 Starting the Job Flow Sheet ............................................................ 73

Selecting/Changing a Job Flow Sheet ............................................................ 74

9 Web Applications .......................................................................................... 77Web Applications ............................................................................................ 78

Setting an Access Destination ........................................................................ 78Configuring/Canceling the Auto Jump Destination..................................... 80

Accessing Web Applications ........................................................................... 81

10 System Settings ............................................................................................ 83System Settings Procedure............................................................................. 84

Step 1 Entering the System Administration Mode...................................... 84Step 2 Entering the Administrator ID and Password .................................. 84Step 3 Selecting the Operation Mode on the System Administrator Menu 85Step 4 Selecting an Item on the [System Settings] Screen........................ 85Step 5 Setting the Feature.......................................................................... 86Step 6 Exiting the System Administration Mode......................................... 86

System Settings Menu List.............................................................................. 87

Differences in Common Settings................................................................... 110Paper Tray Settings.................................................................................. 110Print Universal Unique ID ......................................................................... 110

Differences in Copy Mode Settings............................................................... 112General Settings Tab - Features Allocation.............................................. 112

Differences in Network Settings .................................................................... 113Proxy Server Settings............................................................................... 113Remote Authentication Server/Directory Service ..................................... 114PKI Settings (Public Key Infrastructure) ................................................... 118

Differences in Job Flow Settings................................................................... 120

Differences in Setup Menu............................................................................ 121Job Flow Sheets ....................................................................................... 121Address Book (Address Number)............................................................. 126

Differences in Login Setup/Auditron Administration...................................... 128

Table of Contents

3

11 Job Status ....................................................................................................129Job Status Screens .......................................................................................130

Job Status Overview .....................................................................................132

1 Before Using the Machine

This chapter describes how to use this guide and the features available on the ApeosPort series.

Preface .........................................................................................................6

Using This Guide ..........................................................................................7

Features Overview......................................................................................10


6

Before U

sing the Machine

1

Preface

Thank you for selecting the Fuji Xerox ApeosPort-II C4300/C3300/C2200 (hereafter referred to as “the machine”).This guide is intended for users who use the machine for the first time, and describes features unique to the ApeosPort series. For features common to both the ApeosPort and DocuCentre series, refer to the User Guide.Please read this guide thoroughly as well as the User Guide to obtain the best performance on this product.After reading this guide, keep it handy for future reference when you encounter difficulties with the machine during use.

Using This Guide

7

Before U

sing the Machine

1

Using This Guide

This section describes the organization of this guide.

Related Information SourcesWe provide the following guides for optimum usage of the machine.

Included ManualsSeveral manuals are included with this product. They are referred to as accompanying manuals.These accompanying manuals include descriptions on configurations and operation of the product.The following manuals are included with the machine.

User GuideDescribes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily care, setting the various items and safety information.

ApeosPort Function Guide (this guide)Describes unique functions in the copy/print/scan/fax features of the ApeosPort series that differ from functions described in the User Guide. For common features, refer to the User Guide.

Network Administrator GuideAimed toward network administrators, as a guide to setting up the network environment.

Manual (HTML)A guide for installing print drivers, configuring the printer environment, etc. This manual is included in the CD-ROM of the Driver CD Kit.

Guides for Optional AccessoriesOptional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for ApeosPort-II C4300/C3300/C2200. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, as printed or as On-line Help.Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software.


8

Before U

sing the Machine

1

Organization of This GuideThis guide consists of the following chapters.Information on computer operations, paper types, authentication and auditron administration, maintenance, problem solving, machine status, specifications, and emulation modes is written in the User Guide.For the features, specifications, notes and restrictions not described in this guide, refer to the User Guide.

1 Before Using the MachineDescribes how to use this guide and the features available on the ApeosPort series.

2 Control PanelDescribes how to use the touch screen.

3 CopyDescribes differences from the copy feature written in the User Guide.

4 FaxDescribes differences from the fax feature written in the User Guide.

5 ScanDescribes differences from the scan feature written in the User Guide.

6 Send from MailboxDescribes the mailbox features and how to work with mailboxes.

7 Stored ProgrammingDescribes the stored programming feature for recording a series of procedures on the machine.

8 Job Flow SheetsDescribes operations using a job flow sheet created by a remote system.

9 Web ApplicationsDescribes the operations to connect to web applications.

10 System SettingsDescribes differences from the system settings written in the User Guide.

11 Job StatusDescribes differences from the job status screen written in the User Guide.

Using This Guide

9

Before U

sing the Machine

1

Conventions

In this document, “Computer” refers to a personal computer or workstation.

The screen images that are used in this guide are based on the machineconfiguration with the various options. Some of the items in the screen images maynot be displayed or there may be features that cannot be used depending on themachine configuration.

The following icons are used in this guide.Important Indicates important information that you should read.Note Indicates additional information on operations or features.

The following conventions are used in this guide:" " : A cross-reference included in this guide." " : Refers to names of CD-ROM, features, and touch screen

messages and input text.[ ] : Refers to folders, files, applications, button or menu names

displayed in the touch screen, as well as the names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button: Indicates a hardware button on the computer.< > key: Indicates a key on the keyboard of the computer.

Orientation of documents or paper is described in this guide as follows:, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document

or paper., ,Short Edge Feed (SEF): Loading with one of the short edges of the document

or paper.

LEF Orientation SEF Orientation

Paper feed directionPaper feed direction


10

Before U

sing the Machine

1

Features Overview

Various remote services and application software are available on this machine.Note • Remote services and application software are optional. For more information, contact our

Customer Support Center.

Web ApplicationsThe dedicated browser on the control panel allows you to access a DocuShare server. You can store scanned documents in the DocuShare server.Note • The Remote Access Kit (optional) and DocuShare (optional) are required to use this feature.

Signature and Encrypted Communication with CertificateYou can receive and print encrypted E-mail, or send scanned documents as E-mail with signature.Note • The Data Security Kit (optional) is required to use this feature.

Scan

Print

Upload scanned documents

Browse, Search

Print documents stored in the server

Scan

Scan

Certificate

Encrypted e-mail

E-mail with signature

Certificate

Print

Features Overview

11

Before U

sing the Machine

1

Automatic Processing of Routine Tasks using Job Flow SheetsOnce you have registered on the machine a job flow sheet created on a network connected computer, you can automatically execute a series of operations beginning with a scan operation.You can create advanced job flow sheets with ApeosWare Flow Service.Note • ApeosWare Flow Service (optional) is required to use this feature.

Network ScanningDocuments can be automatically scanned and transferred to the server by selecting a file (job template) in which information on scanning conditions and a forward destination is stored. Network Scanning is useful to increase operating efficiency because you only need to select a job template when scanning documents..


12

Before U

sing the Machine

1

Input-Output Processes of MailboxVarious methods are available to store or import documents in or from mailboxes.You can use mailboxes to reduce the amount of paper used or maintain confidentiality of documents.

iFAX

Server

E-mail

Fax

iFAX

Print

Scan

Fax

Mailbox

Mailbox

Receipt

Mailbox

Mailbox

Scan

Receipt

Receipt

2 Control Panel

This chapter describes how to use the touch screen.Standard Control Panel ..............................................................................14

Customizing the Control Panel ...................................................................16

Differences in the Screen Operations.........................................................18

2 Control Panel

14

Control Panel

2

Standard Control Panel

The following describes the names and functions of components on the standard control panel.

No. Component Function

1 Touch screen Displays messages required for operation, and buttons for various features. You can directly touch the touch screen to instruct operations in screens and set features.

2 <Online> indicator Lights when the machine is sending or receiving data to or from a client.

3 <Job in Memory> indicator Lights when data is stored in the machine's memory.You can check stored documents in [Stored Documents List]. For information on [Stored Documents List], refer to “Print Report/List” under “Chapter 12 Machine Status” in the User Guide.

4 <Job Status> button Press this button to confirm or cancel the current job, confirm or print saved documents, or confirm completed jobs.In this manual, this button is indicated as the <Job Status> button.

5 <Review> button Press this button to open the [Review] screen. In this screen, you can check a list of the status of copy, fax and scan features whose settings have changed from the defaults. You can also check the destination information for sending faxes and e-mail. In this manual, this button is indicated as the <Review> button.

6 <Machine Status> button Press this button to confirm the machine status and meters, check the state of consumables, and print reports.In this manual, this button is indicated as the <Machine Status> button.

7 <Log In/Out> button Press this button to display the Administrator ID input screen for System Administration mode or Login Setup/Auditron Administration.In this manual, this button is indicated as the <Log In/Out> button.

8 <Power Saver> button If the machine is not operated for a while, the machine's power consumption is lowered to enter the power saver mode. In the power saver mode, this button lights up. To cancel the power saver mode, press this button again.In this manual, this button is indicated as the <Power Saver> button.

001 002 003

004 005 006

007 008 009

010 011 012

013 014 015

016 017 018

019 020 021

022 023 024

025 026 027

028 029 030

1 2 3

4 5 6

7 8 9

0

C

1 2

9

10

11

12

3 8

15

4 5 6 7

1416 1317181920

Standard Control Panel

15

Control Panel

2

9 <Clear All> button Returns the statuses of all displayed services to their default values. The machine will be reset to this state after it is turned on.In this manual, this button is indicated as the <Clear All> button.

10 <Interrupt> button Press this button to temporarily stop a continuous copy job or printing to give another job higher priority. During an interrupt, the interrupt button lights up. Pressing the <Interrupt> button again cancels the interrupt and the previous operation is resumed.In this manual, this button is indicated as the <Interrupt> button.Some jobs such as print jobs designated from client computers cannot be executed during the interruption. For detail information, refer to “Notes and Restrictions on the Interrupt Mode” under “Chapter 16 Appendix” in the User Guide.

11 <Stop> button Press this button to stop the current copy job or communications.In this manual, this button is indicated as the <Stop> button.

12 <Start> button Press this button to start copying or scanning.In this manual, this button is indicated as the <Start> button.

13 Numeric keypad Press these buttons to enter the number of copies, passwords and other numerical values.In this manual, these buttons are indicated as the numeric keypad.

14 <Speed Dial> button Used to specify a destination phone number for fax or e-mail.In this manual, this button is indicated as the <Speed Dial> button.

15 <C (Clear)> button Press this button if you have entered a wrong numerical value with the numeric keypad.In this manual, this button is indicated as the <C> button.

16 <Dial Pause> button Used to insert a pause into a destination number.In this manual, this button is indicated as the <Dial Pause> button.

17 <Custom> buttons (<Copy>, <Custom 2>, <Custom 3> buttons)

Used to call a custom feature.The features assigned to the buttons are selected from the features displayed on the [All Services] screen and [Language].In this manual, these buttons are indicated as the <Copy>, <Custom 2>, and <Custom 3> buttons.For information on registering a feature with a button, refer to “Screen/Button Settings” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

18 <All Services> button Used to display the [All Services] screen.In this manual, this button is indicated as the <All Services> button.You can change the features that appear in the All Services screen. For detail information, refer to “Screen/Button Settings” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

19 One touch button panels Panels for one touch buttons.You can leaf through panels to display 001 to 030, 031 to 060, and 061 to 070.M01 to M20 are reserved for the stored programming feature. These buttons correspond to jobs registered in 01 to 20.Note • This feature is not available for some models. An optional package is

necessary. For details, contact our Customer Support Center.

20 One touch buttons Specify a recipient with one button. These buttons are available for fax and iFax.Registered preset recipient numbers 001 to 070 are supported.

No. Component Function

2 Control Panel

16

Control Panel

2

Customizing the Control Panel

You can customize items displayed on the screen when turning the machine on or canceling the power saver mode, items displayed on the screen after auto clear, the <Custom> buttons, and items on the [All Services] screen.For detail information, refer to “Screen/Button Settings” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

In addition, the brightness of the middle-sized color control panel can be adjusted.

Customizing the Screen DefaultAllows you to customize the features displayed on the screen that appears after turning the machine on or canceling the Power Saver mode.

Customizing the Screen after Auto ClearAllows you to customize items displayed on the screen after Auto Clear. You can select from [Last Selection Screen] and [All Services].

Customizing the [All Services] ScreenAllows you to customize the types of features and the location of buttons on the [All Services] screen.The following is the factory default settings.Note • When the feature is not available, the button will not be displayed. Also, if the feature is

unavailable due to hardware problems, the button will be grayed out.

Copy

Fax/Internet Fax

E-mail

Scan to Mailbox

Network Scanning

Scan to PC

Send from Mailbox

Stored Programming

Job Flow Sheets

Web Applications

Language

Screen Contrast

Setup Menu

Calibration

Activity Report

Fax Receiving Mode

Print Mode

Assigning Features to <Custom> ButtonsAllows you to assign features to the <Custom> buttons on the control panel: <Custom 1> to <Custom 3>.

Customizing the Control Panel

17

Control Panel

2

By assigning features to the <Custom> buttons, you can switch to the features without returning to the [All Services] screen. To leave a feature unassigned, select [Not Set].As the factory defaults, [Copy] is assigned to the <Copy> button. No feature is assigned to the <Custom 2>, and <Custom 3> buttons. The features assigned to the buttons are selected from the features displayed on the [All Services] screen and [Language].Attach the labels included in the machine when you have changed the assignment. If you have used a feature for which no label is provided, use a blank label and write down the feature using a permanent marker, and then attach the label to the appropriate button.

Changing the Feature ScreenYou can customize items displayed on the setting screen of the following features on the [All Services] screen.

CopyFax/Internet FaxE-mailScan to MailboxNetwork ScanningScan to PC

Screen Contrast The [Screen Contrast] button on the [All Services] screen allows you to adjust the contrast of the screen.

2 Control Panel

18

Control Panel

2

Differences in the Screen Operations

This section describes differences on the screens that are common among features.

Screen Changes

List screen The buttons to jump to the first screen [ ] and the last screen [ ] are added.

Keyboard screen The [Clear All] button is added. This button allows you to delete all characters you entered at once.

3 Copy

This chapter describes differences from the copy feature written in the User Guide.

Copy Feature List .......................................................................................20

Differences in the Copy Feature .................................................................25

3 Copy

20

Copy

3

Copy Feature List

This section describes items in the copy feature.

Copy Feature List

21

Copy

3

[General Settings] Tab

[Image Quality] Tab

Item Feature changed/location Changes Refer to

Reduce/Enlarge Options for Preset %

Twelve scaling factors are preset.

User Guide

Independent X-Y% A scaling factor can be entered with the numeric keypad.

Paper Supply Paper Color When [Enabled] is selected for [Paper Color] under [Customize Paper Supply Screen] in the System Settings, the paper colors specified under [Paper Tray Attributes] are displayed.

Size Detection When [Size Detection] is selected for [Other Attributes] under [Customize Paper Supply Screen] in the System Settings, the specified size detection method is displayed.

Options for Standard Size of Tray 5 (Bypass)

Twenty paper sizes are preset.

Output Color - -

2 Sided Copying - -

Original Type - -

Copy Output/Stapling

- -

Multiple-Up - -

Lighten/Darken - - User Guide

Item Feature changed/location Changes Reference

Original Type - -

User Guide

Image Options - -

Image Enhancement

- -

Color Effects - -

Color Balance - -

Color Shift - -

3 Copy

22

Copy

3

[Layout Adjustment] Tab

[Output Format] Tab


Book Copying - - User Guide and "Original

Orientation (Specify the

Orientation of Loaded

Documents)" (P.26)

2 Sided Book Copy

- -

Original Size Options for Standard Size

Seventeen paper sizes are preset.

Mixed Sized Originals

- [Original Orientation] is added.

Edge Erase - [Original Orientation] is added. User Guide and "Original



Documents)" (P.26)

- [Edge Erase] and [Border Erase] are added. User Guide and "Edge Erase

(Erasing Edges and Margin

Shadows in the Document)" (P.25)

Image Shift/Variable Shift

- [Original Orientation] is added. User Guide and "Original



Documents)" (P.26)

Image Rotation - -

Invert Image - -

Original Orientation

- -

2 Sided Copying - [Original Orientation] is added.


Booklet Creation Covers [Printed Covers - 2 Sided], [Printed Covers - Print Outside], and [Last Original as Back Cover] are added.

"Booklet Creation (Creating a

Booklet)" (P.26)

Covers - Allows to specify the settings for a front cover and a back cover individually.

"Covers (Attaching a Cover to

Copies)" (P.28)

Transparency Separators

- - User Guide and "Original



Documents)" (P.26)

Multiple-Up - [Original Orientation] is added.

Poster - -

Repeat Image - -

Copy Feature List

23

Copy

3

Annotation - [Original Orientation] is added. "Original Orientation (Specify the


Documents)" (P.26)

[Stamp Position] screen

[Side 2] can be selected.

"Annotation (Adding Stamp/

Date/Page Number to

Copies)" (P.29)

[Date Position] screen

[Side 2] can be selected.

[Page Number] Screen

[-1/N-, -2/N-, -3/N-] and [Page1/N, Page2/N, Page3/N] are added to [Style].

[Page Number - Print On] Screen

Allows you to select [Include Covers/Separators] when specifying [All Pages].

Watermark - [Original Orientation] is added. User Guide and "Original



Documents)" (P.26)

Secure Watermark

Text Effect [Original Orientation] is added.

Folding - - User Guide and "Original



Documents)" (P.26)

Preset Repeat Image

- -

2 Sided Copying - [Original Orientation] is added.

Copy Output/Stapling



3 Copy

24

Copy

3

[Job Assembly] Tab


Build Job Separators [Printed Separator - Side 1], [Printed Separator - Side 2], and [Printed Separator - 2 Sided] are added.

Blank SeparatorsThe number of separators can be set from 1 to 99.

Printed Separator - Side 1Copies on Side 1 when inserting separators.

Printed Separator - Side 2Copies on Side 2 when inserting separators.

Printed Separator - 2-SidedCopies on the both sides when inserting separators.You can insert separators for the first document set.

User Guide

Screen during copying

A [Sample Set] button is added.

Sample Set - -

Combine Original Sets


Delete Outside/Delete Inside


Differences in the Copy Feature

25

Copy

3


This section describes differences from the copy feature written in the User Guide.


Edge Erase (Erasing Edges and Margin Shadows in the Document)When you make copies with the document cover open or make copies from a book, black shadows sometimes appear along the edges and center margin of the paper. If it happens, you can make copies with the shadows erased.Important • Confirm that the orientation of the document and the setting for [Original Orientation] are the

same.

Note • For 2-sided originals, the same edge erase amounts are set for the front and back sides.• If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in

proportion to the ratio you configured.For information on the areas that can actually be printed, refer to “Printable Area” under “Chapter 16 Appendix” in the User Guide.

NormalThe edge erase amount is set to 2 mm for the top and bottom, and left and right. Select one of [Margin Erase], [Edge Erase] and [Border Erase] to change the edge erase amount.

Margin EraseErases shadows in the center of booklets or facing documents, or shadows at the top, bottom, left, and light of documents. You can specify values for [Top & Bottom Erase], [Left & Right Erase], and [Center] individually.

Edge EraseErases shadows in the center of booklets or facing documents, or shadows at the top, bottom, left, and light of documents. You can specify values for [Top Erase], [Bottom Erase], [Left Erase], [Right Erase], and [Center] individually.

Border EraseErases shadows in the center of booklets or facing documents, or shadows at the top, bottom, left, and light of documents. You can specify values for [4 Edges], and [Center] individually.

Erase ValueYou can erase only the necessary amount. Specify the value within the range from 0 to 50 mm in 1 mm increments.

Original OrientationThe [Original Orientation] screen is displayed.Refer to "Original Orientation (Specify the Orientation of Loaded Documents)" (P.26).

3 Copy

26

Copy

3

Side 2Appears when [Edge Erase] is selected.Set whether the same value is set to the edge erase amount of Side 1 and Side 2.

Same as Side 1The same value is set to the edge erase amount of Side 1 and Side 2.

Opposite to Side 1The edge erase amounts of Side 1 and Side 2 are set symmetrically.

Original Orientation (Specify the Orientation of Loaded Documents)In order to identify the top of the document, the orientation of the originals must be configured.Note • If the [Original Orientation] differs from the actual document orientation, then the machine

may mistakenly detect the head of the document.

Upright ImagesSelect this item when placing the top of the document facing the inner side of the document glass or document feeder.

Sideways ImagesSelect this item when placing the top of the document facing the left side of the document glass or document feeder. Be sure to select [Sideways Images] when the top of the document is placed facing the left side (horizontal text).

[Output Format] Tab

Booklet Creation (Creating a Booklet)You can make copies to create a booklet. The machine automatically lays out the pages appropriately for booklet creation. You can also set the binding shift and attach covers when making booklets.When a C Finisher with Booklet Maker is installed, Folding or Folding + Stapling become available.Important • Confirm that the orientation of the document and the [Original Orientation] setting of the

[Layout Adjustment] screen are the same.

Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.

• If the number of pages in the booklet is not a multiple of four, the remaining pages will be output as blank pages.

OffNo booklet is created.

On Create BookletCopies are made to enable left binding or top binding.

On - Right Bind Create BookletCopies are made to enable right binding.

On - Do not Create BookletYou can output the copies of scanned documents as they are by specifying Bi-fold/Stapling. Select this item when you do not need a document to be copied in page order.


27

Copy

3

CoversYou can attach a cover to a booklet.

No CoversNo cover is added.

Blank CoversA blank sheet of paper is attached as the cover.

Printed Covers - 2 SidedThe first and second pages of the document are copied on both sides of the cover.

Printed Cover - Print OutsideThe first page of the document is copied on the front side of the cover.

Last Original as Back CoverThe last page of the original is used as the back cover of the booklet. Select the check box to use the last page as the back cover. When using [Subsets] to separate booklets, the cover will be made on the last page of the last subset.Note • Depending on the number of pages in the original, a blank sheet may be inserted before the

last page.

Binding ShiftDisplays the [Booklet Creation - Binding Shift] screen.You can set the width of Binding Shift within the range from 0 to 50 mm in 1mm increments.

Divide OutputDisplays the [Booklet Creation - Divide Output] screen.When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet. The machine folds copies in half, and piles them up to form a booklet. This feature can be set to from 1 to 50 pages in 1 page increments.Note • When specifying [Folding], set the dividing number of sheets in the range from 1 to 15.

FinishingDisplays the [Booklet Creation - Finishing] screen.When a C Finisher with Booklet Maker is installed, [Folding] and [Folding + Stapling] are selectable.

OffNo Finishing is carried out.

FoldingOutputs copies folded in half.

Folding + StaplingOutputs copies that are folded in half and stapled at the center.

3 Copy

28

Copy

3

Covers (Attaching a Cover to Copies)You can make copies with a cover attached.The front cover can be output before the first page of the document on a different type of paper (e.g. colored paper or heavyweight paper).Note • When making 2-sided copies, copies are made on both sides of the top cover/back cover in

accordance with the page order of the document.

Front CoverAttaches a front cover to the copies.

No CoversNo cover is added.

Blank CoversA blank sheet of paper is attached as a front cover.

Printed Cover - Print OutsideThe first page of the document is copied on the front side of the front cover. When a back cover is to be attached, the second page is copied on the back cover.

Printed Cover - Print InsideThe first page of the document is copied on the back side of the front cover. When a back cover is to be attached, the second page is copied on the back cover.

Printed Cover - 2 SidedThe first and second pages of the document are copied on the front and back sides of the front cover. When a back cover is to be attached, the 3rd and 4th pages are copied on the front and back sides of the back cover.

Back CoverAttaches a back cover to the copies.

No CoversNo back cover is attached.

Blank CoversA blank back cover is attached.

Printed Cover - Print InsideThe first page of the document is copied on the front side of the back cover.

Printed Cover - Print OutsideThe first page of the document is copied on the back side of the back cover.

Printed Cover - 2 SidedThe first and second pages of the document are copied on the front and back sides of the back cover.

Paper Tray SettingsDisplays the [Covers - Paper Tray Settings] screen.Allows you to set the paper tray to use.

Front Cover TraySet a tray used for front covers.

Back Cover Tray


29

Copy

3

Set a tray used for back covers.

Main Body TraySet a tray used for the main bodies of documents.

Front Cover QuantityDisplays the [Front Cover Quantity] screen.

Back Cover QuantityDisplays the [Back Cover Quantity] screen.

Annotation (Adding Stamp/Date/Page Number to Copies)You can add a stamp, date, and page number not included on the document to copy paper when outputting copies.You can select from already provided formats for the stamp type, date, page number, and printing position.Note • The annotation image and character size is not changed even if you set the enlarge/reduce

setting.• If Stamp, Date, and Page Number are specified at the same time, we recommend confirming

that none of the positions overlap before making copies.• If [Multiple-Up] is set, the annotation is added to the combined image.• If [Repeat Image] or [Booklet Creation] is set, the annotation is added to each individual

image.

StampDisplays the [Stamp] screen.Allows to set the style and position of the stamp.

OffNo stamp is added.

OnA stamp is added.

TextEight standard types and registered character strings (maximum eight types) are available.

Print On...Displays the [Stamp - Print On] screen.You can select the page(s) to print the stamp from [First Page Only] and [All Pages].

PositionDisplays the [Stamp - Position] screen.Nine positions on Side 1 for Stamp are available.[Same as Side 1] and [Opposite to Side 1] can be selected for Side 2.

Detailed SettingsDisplays the [Stamp - Detailed Settings] screen.Three stamp sizes and seven stamp colors are available.The size can be specified from 6 to 64 points in increments of 1 point.

Note • If [Date] and [Page Number] are both set, specify [Black].

3 Copy

30

Copy

3

DateDisplays the [Date] screen.You can make copies with a date added. The printed date is the date and time when the copy was made.The format of the date printed on can be changed. For information on the settings, refer to “Watermark” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

OffNo date is added.

OnA date is added.

Print OnDisplays the [Date - Print On] screen.You can select from [First Page Only] and [All Pages].

PositionDisplays the [Date - Position] screen.Six positions on Side 1 for Date are available.[Same as Side 1] and [Opposite to Side 1] can be selected for Side 2.

SizeDisplays the [Date - Size] screen.Three sizes for Date are available. The size can be specified from 6 to 24 points in increments of 1 point.

Page NumberDisplays the [Page Number] screen.Allows you to specify the position of page numbers.

OffNo page number is added.

OnA page number is added.

StyleYou can set the style for the page number.- 1, 2, 3

A page number is added.- -1-, -2-, -3-

Hyphens are added to the left and right of the page number. (Example: -1-)- Page 1, Page 2, Page 3

“Page” is added in front of the page number. (Example: Page1, Page2)- 1/N, 2/N, 3/N

The total number of pages is added to the right side of the page number. (Example: 1/50, 2/50) When selecting [1/N, 2/N, 3/N], the value specified in [Total Page(N)] screen is used.


31

Copy

3

- -1/N-, -2/N-, -3/N-The total page number is added to the right of page number and hyphens are also added to the right and left of the numbers. (Example: -1/50-, -2/50-)When selecting [-1/N-, -2/N-, -3/N-], the value specified in [Total Page(N)] screen is used.

- Page 1/N, Page 2/N, Page 3/N“Page” is added in front of the page number. (Example: Page1/50, Page2/50)When selecting [Page 1/N, Page 2/N, Page 3/N], the value specified in [Total Page(N)] screen is used.

Total Pages (N)Displays the [Page Number - Total Pages (N)] screen.Set how to count the maximum number of pages.- Auto

The number of pages of the document is automatically counted as the total number of pages.

- Enter NumberAllows you to specify the total number of pages within the range from 1 to 999.

Print OnDisplays the [Page Number -Print On] screen.You can specify the page(s) to add a page number.- All Pages

A page number is added to all pages.- Enter First Page Number

Specify the start page for adding page numbers within the range from 1 to 999.- Enter End Page Number

Specify the last page for adding page numbers within the range from 1 to 999.- Enter First & Last Page No.

Specify the start and last pages for adding page numbers within the range from 1 to 999.

- Include Covers/SeparatorsAvailable when [All Pages] is selected. Add a check to include a cover or separators.

- Start NumberSpecify the start page for adding page numbers within the range from 1 to 999. To enter the number with the numeric keypad, select [Enter Number Using Keypad] and then enter the number.

PositionDisplays the [Page Number -Position] screen.Six positions on Side 1 for Page Number are available.[Same as Side 1] and [Opposite to Side 1] can be selected for Side 2.

SizeDisplays the [Page Number -Size] screen.Three sizes for Page Number are available. The stamp size can be specified from 6 to 24 points in increments of 1 point.

3 Copy

32

Copy

3

4 Fax

This section describes differences from the fax feature written in the User Guide.Fax Feature List..........................................................................................34

Differences in the Fax Feature ...................................................................37

4 Fax

34

Fax

4

Fax Feature List

This section describes items in the fax feature.

[General Settings] Tab


iFax/Fax - -

User Guide

Address Book - -

Keyboard - The procedures described in “Speed Dialing (entering numbers using address number)”, “Specifying Destination Using the Keyboard Screen”, and “Entering Specific Symbols” are available.

Next Recipient - -

Show Fax No./ E-mail Address

- -

Lighten/Darken - - User Guide

Fax Feature List

35

Fax

4


[Transmission Options] Tab

2 Sided Originals - -

User GuideOriginal Type - -

Resolution - -



User Guide

Original Size - -


- -

Book Scanning - -

Reduce/Enlarge - -

Stamp - -


Report/Read Receipts

- -

User Guide

Communication Mode

- -

Priority Send/Delayed Start

- -

Send Header - -

Cover Note - -

iFax Subject - -

iFax Comment (Mail Contents)

- -

Recipient Print Sets

- -

Multiple-up - -

Remote Mailbox - -

F Code - -

iFax Profile - -

Encryption - A button is added. "Encryption (Sending iFax

Encrypted by S/MIME)" (P.37)

Digital Signature - A button is added. "Digital Signature (Sending iFax with a Digital Signature

by S/MIME)" (P.37)


4 Fax

36

Fax

4

[Advanced Fax Features] Tab


Polling - -

User GuideStore for Polling - -

On-hook (Manual Send/Receive)

- -

Differences in the Fax Feature

37

Fax

4

Differences in the Fax Feature

This section describes differences from the fax feature written in the User Guide.

[Transmission Options] Tab

Encryption (Sending iFax Encrypted by S/MIME)When using the iFax feature, you can send iFax encrypted by S/MIME.When sending encrypted iFax, select a recipient with a certificate that can be encrypted from Address Book.

OffSends iFax without encryption.

OnSends encrypted iFax.

Digital Signature (Sending iFax with a Digital Signature by S/MIME)When using the iFax feature, you can send iFax with a digital signature by S/MIME.Digital Signature allows a recipient to confirm whether contents of the iFax are changed, or whether the iFax is sent from the proper sender.To use this feature, the machine's mail address must be linked to a certificate.For information on how to link a certificate to the machine’s e-mail address, refer to the Network Administrator Guide.

OffSends iFax without a digital signature.

OnSends iFax with a digital signature.

4 Fax

38

Fax

4

5 Scan

This chapter describes differences from the scan feature written in the User Guide.

Scan Feature List........................................................................................40

Differences in the Scan Feature .................................................................44

5 Scan

40

Scan

5

Scan Feature List

This section describes items in the scan feature.Note • Items displayed vary depending on the selected feature.

[General Settings] Tab (E-mail)


- - The tab configuration is changed. -

Scan Feature List

41

Scan

5

[General Settings] Tab (Scan to Mailbox)

[General Settings] Tab (Network Scanning)

Address Book - [Remote Search (Directory Svc.)] is added. The contents are the same as [Local Search]. User Guide

Keyboard - -

Add Me - -

User Guide

Recipient(s) Change Settings S/MIME certificates can be selected in the [Change Recipient] screen.

From - When a digital signature is used, the e-mail address of the machine is set as the sender's address.

Subject - -

Message - Up to 512 characters are allowed.

Scanning Color - -


Original Type - -

File Format More... Items relating to encryption and digital signature with certificates are added.

"[File Format] Screen" (P.45)



Mailbox - -

User Guide

Go to - -

Document List - -

Scanning Color - -


Original Type - -


- - The [Network Scanning] button is added.

"[General Settings] Tab

(Network Scanning)" (P.44)

Scanning Color - -


Original Type - -

File Format - -

Go to - -

Template Description

- -

Refresh - -


5 Scan

42

Scan

5

[General Settings] Tab (Scan to PC)

[Image Quality] Tab




Transfer Protocol - -

User GuideAddress Book - -

Browse... - -

Forwarding destination

- -

Scanning Color - -

User Guide2 Sided Originals - -

Original Type - -

File Format More... Items relating to encryption and digital signature with certificates are added.

"[File Format] Screen" (P.45)


Photographs - -

User Guide

Image Options - -

Image Enhancement

- -

Shadow Suppression

- -

Color Space - -


Scan Resolution - -

User Guide


Book Scanning - -

Original Size Options for Scan Size

Seventeen paper sizes are preset.



Edge Erase - -

Reduce/Enlarge Options for Preset %


Options for [Output Size] when [Auto %] is selected.

Seventeen scaling factors are preset.

Scan Feature List

43

Scan

5

[Output Format] Tab


Image Compression

- -

User GuideRead Receipts - -

Split Send - -

Document Name - When specifying a job template, the file name is taken from the template, and cannot be changed.

File Name - When specifying a job template, the file name is taken from the template, and cannot be changed.

User GuideFile Name Conflict

- -

Reply To - -

Encryption - The [Encryption] button is added. "Encryption (Sending E-mail Encrypted by S/MIME)" (P.51)

Digital Signature - The [Digital Signature] button is added. "Digital Signature (Sending E-mail with a Digital Signature by S/MIME)" (P.51)

5 Scan

44

Scan

5

Differences in the Scan Feature

This section describes differences from the scan feature written in the User Guide.

[General Settings] Tab (Network Scanning)Scans a document by specifying a file (job template) that includes information such as scanning conditions and a destination server.Job templates are created on a computer using the job template utility of CentreWare Scan Service and stored on a server. Scanned data is converted to the TIFF format, and automatically sent to the server. The machine can automatically import job templates from the server.For information on CentreWare Scan Services, refer to the CentreWare Scan Services Installation Guide.Important • If characters not supported by the machine are used in names or description of job

templates, the characters will not be displayed or will be garbled on the screen. For information on characters that can be used in names or description of job templates, refer to “Notes and Restrictions on the Use of the Machine” of “Notes and Restrictions” under “Chapter 16 Appendix” in the User Guide.

Note • CentreWare Scan Services (optional) is required to use this feature.

1 Select [Network Scanning] on the [All Services] screen.

2 Select a job template.

Network ScanningSelect a job template that includes the scan conditions you want.Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.

Go toUse the numeric keypad to enter a 3-digit job template number. The job template then appears at the top of the list.

Template DescriptionDisplays the [Template Description] screen. This screen displays the description of a job template. The description only appears if it has been set during the creation of the job template.

RefreshRefreshes the information. If a created job template has not been displayed, selecting [Refresh] will display the job template.


45

Scan

5

[General Settings] Tab (E-mail)

Recipient(s)Allows you to confirm, delete or change recipients using the pop-up menu displayed.

RemoveDeletes the selected recipients.

EditDisplays the [Edit Recipient] screen. You can confirm or change the e-mail address, recipient name, and S/MIME certificate.Refer to "[Edit Recipient] Screen" (P.45).

CancelHides the pop-up menu.

[Edit Recipient] ScreenAllows you to confirm and change recipients.

E-mail AddressTo change the e-mail address, select [Change Settings] to display the keyboard and enter the new address.

Recipient NameTo change the recipient name, select [Change Settings] to display the keyboard and enter the new name.The recipient name appears when registered in Address Book.

S/MIME CertificateTo confirm whether there is a linked certificate or not, select [Change Settings].When S/MIME communication is available and the address is linked with a certificate, you can confirm the details of the S/MIME certificate.For more information on S/MIME communication, refer to "S/MIME Settings" (P.118).

Change SettingsAllows you to confirm and change the settings of the selected item.

[File Format] ScreenAllows you to select the output file format.

TIFF/JPEG Auto SelectAutomatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full color and grayscale images, [TIFF] for monochrome.

Multi-page TIFFSaves multiple pages as one TIFF file.

5 Scan

46

Scan

5

Single-page TIFFSaves each page as a TIFF file.

JPEGSaves as a JPEG file. When either [Color] or [Grayscale] is selected for [Output Color], configure the image compression method. You can also configure the compression ratio with [Image Compression] in the [Output Format] screen.

PDFSaves as a PDF file.Important • The version of output PDF files is Adobe® Acrobat® 4.0 (PDF 1.3).

DocuWorksSaves as a DocuWorks file.

PDF High CompressionSaves as a PDF file with a high compression rate.

DocuWorks High CompressionSaves as a DocuWorks file with a high compression rate.When selecting [DocuWorks High Compression], you can create thumbnail images of the scanned data.Important • Creating thumbnail images increases the size of the output data. Check the size before you

send it by E-mail.• DocuWorks 5.0.x and earlier versions (including trial version) do not support high-

compressed DocuWorks files.

Note • To browse or print an output DocuWorks file on a computer, one of the following software is required.- DocuWorks 6.0 or later- DocuWorks Viewer Light 5.1 or later- DocuWorks Viewer Light for Web 5.1 or later

PDF SecurityAllows you to configure security on the data saved as a PDF file to prevent unauthorized access.The [File Format - PDF Security] screen appears.Refer to "[File Format - PDF Security] Screen" (P.47).

DocuWorks SecurityAllows you to configure security on the data saved as a DocuWorks file to prevent unauthorized access.The [File Format - DocuWorks Security] screen appears.Refer to "[File Format - DocuWorks Security] Screen" (P.48).

DocuWorks SignatureThe [File Format - DocuWorks Signature] screen appears.A digital signature added to a file enables to detect alterations in the file, or prevent impersonation of the sender.

OffNo digital signature is added.


47

Scan

5

OnAdds a digital signature using the certificate of the machine.

Signature Field LocationSelect the position where the signature is displayed.

PDF SignatureThe [File Format - PDF Signature] screen appears.A digital signature added to a file enables to detect alterations in the file, or prevent impersonation of the sender.To verify the signature with Adobe Acrobat, select [Digital Signatures] under [Preferences] on Acrobat, and then select the following option for [Signing Method].

- Acrobat 6.0.x : Windows Digital Certificate Security- Acrobat 7.0.x : Adobe Default Security

OffNo digital signature is added.

Visible SignatureAdds a digital signature using the certificate of the machine.

Invisible SignatureAdds an invisible digital signature using the certificate of the machine.

Signature Field LocationSelect the position for [Visible Signature] where the signature is displayed.

[File Format - PDF Security] ScreenAllows you to encrypt a PDF file by password, and assign the access privileges for the file operation.

OffThe file is not encrypted, and no access privilege is configured.

PasswordEncrypts the file using password.

Encryption AlgorithmSet the encryption method.

128-bit RC4Encrypts by the 128-bit RC4 method. Files encrypted by this method can be opened with Adobe® Acrobat® 5.0 or later.

Important • Files encrypted by the 128-bit RC4 method with [PDF Signature] can only be opened with Adobe® Acrobat® 5.0 or later.

5 Scan

48

Scan

5

128-bit AESEncrypts by the 128-bit AES method. Files encrypted by this method can be opened with Adobe® Acrobat® 7.0 or later.

Supported VersionThe supported Adobe® Acrobat® versions are displayed.

Document Open PasswordThe [PDF Security - Document Open Password] screen appears.If you select [On] and set a password, the password is required to open the file.You can enter a password up to 32 characters.

PermissionsThe [PDF Security - Permissions] screen appears.Refer to "[PDF Security - Permissions] Screen" (P.50).

[File Format - DocuWorks Security] ScreenAllows you to encrypt a DocuWorks file by password, and assign the access privileges for the file operation.

OffThe file is not encrypted, and no access privilege is configured.

Password (V4 Compatible)Encrypts the file by the 56 bit DES method using password. Files encrypted by this method can be opened with DocuWorks Ver.4.0 or later.Select [Open Password], and set a password.

Password (V4 Incompatible)Encrypts the file by the 128 bit AES method using password. Files encrypted by this method can be opened with DocuWorks Ver.5.0 or later.Select [Open Password], and set a password.

Digital Certificate (V4 Incompatible)Encrypts the file by the 128 bit AES method using certificate. Files encrypted by this method can be opened with DocuWorks Ver.5.0 or later.Select [Certificate] to set a certificate.Important • If you encrypt a file using a certificate without Basic Constraints, DocuWorks Ver.5.0.1 and

Ver.6.0.1 cannot open the file. To use such certificates, use DocuWorks Ver.5.0.2, or Ver.6.0.2 or later.

Encryption AlgorithmDisplays the encryption methods.

Restricted OperationsSelect file operations to which access privileges are assigned. When assigning access privileges, configure [Full Access Password] or [Full Access Certificate] as well.


49

Scan

5

Open PasswordThe [DocuWorks Security - Open Password] screen appears.If you select [On] and set a password, the file is encrypted. To open the file, the password is required. The access privileges set in [Operation Restriction] are assigned.You can enter a password up to 32 characters.

Full Access PasswordThe [DocuWorks Security - Full Access Password] screen appears.When setting a password, the password is required to change the access privileges set in [Operation Restriction].You can enter a password up to 32 characters.

CertificateThe [DocuWorks Security - Certificate] screen appears.Refer to "[DocuWorks Security - Certificate] Screen" (P.49).

[DocuWorks Security - Certificate] ScreenSelect a certificate added to the file.

RemoveDeletes the selected certificates from the list.

EditDisplays the [Change Settings] screen.You can change the access privileges and confirm the certificate information.

Access RightAllows you to change the access privileges to open or operate files.

Certificate DetailThe [Certificate Information] screen appears.Certificate information including issuer, expiration date, persons to whom the certificate is issued, and the like is displayed.

CancelCloses the pop-up menu.

Delete AllDeletes all settings of the certificate.

Add Device CertificateIf a valid certificate is linked to the machine, the machine certificate is added to the certificate list.

Add from Address BookThe [DocuWorks Security - Address Book] screen appears.Refer to "[DocuWorks Security - Address Book] Screen" (P.50).

5 Scan

50

Scan

5

[PDF Security - Permissions] ScreenAllows you to assign access privileges to a file.

1 Select [Permissions].

2 Enter the password.

3 Select any item.

Security PasswordThe [PDF Security - Security Password] screen appears.Authorization Password allows to assign access privileges to files. The password is required when changing the access privileges or performing unauthorized operations.You can enter a password up to 32 characters.

Permissions - PrintingThe [Permissions - Printing] screen appears.Configure whether to allow to print the file. If allowed, select the print resolution as well.

Permissions - Changes AllowedThe [Permissions - Changes Allowed] screen appears.Configure whether to allow to modify the file contents such as inserting pages or adding notes.

Allow Contents Copying and ExtractionThe [Allow Contents Copying and Extraction] screen appears.Configure whether to allow to copy the file contents such as text and images included.

[DocuWorks Security - Address Book] ScreenAllows you to select parties to whom the encrypted file is disclosed, and address to whom privileges are assigned.

Open DocumentDisplayed only when [Local Address List] is selected.Configure certificates of persons who are allowed to open the file.

Full AccessDisplayed only when [Local Address List] is selected.Configure certificates of persons who are allowed to change access privileges including editing or operating the file (full access).

Go toDisplayed only when [Local Address List] is selected.Enter a recipient number using the numeric keypad to display the recipient on the list.


51

Scan

5

Certificate DetailsThe [Certificate Details] screen appears.Certificate information including issuer, expiration date, persons to whom the certificate is issued, and the like is displayed.

Local Address ListDisplays the local address list.For information on Local Search, refer to “Address Book” of “E-mail” under “Chapter 5 Scan” in the User Guide.

Local SearchSearches recipients in the local address list.For information on Local Search, refer to “Local Search” of “E-mail” under “Chapter 5 Scan” in the User Guide.

Remote Search (Directory Svc.)For information on Remote Search (Directory Svc.), refer to “Local Search” of “E-mail” under “Chapter 5 Scan” in the User Guide. For information on Directory Service, refer to "LDAP Server/Directory Service" (P.115).

[Output Format] Tab

Encryption (Sending E-mail Encrypted by S/MIME)When using the [E-mail] feature, you can send e-mail encrypted by S/MIME.When sending encrypted e-mail, select an e-mail address with a certificate that can be encrypted from Address Book.

OffSends e-mail without encryption.

OnSends e-mail with encryption.

Digital Signature (Sending E-mail with a Digital Signature by S/MIME)When using the [E-mail] feature, you can send e-mail with a digital signature by S/MIME.Digital Signature allows a recipient to confirm whether contents of the e-mail are changed, or whether the e-mail is sent from the proper sender.To use this feature, the machine's mail address must be linked to a certificate.For information on how to link a certificate to the e-mail address, refer to the Network Administrator Guide.

OffSends e-mail without a digital signature.

OnSends e-mail with a digital signature.

5 Scan

52

Scan

5

6 Send from Mailbox

This chapter describes the basic operations and features of the mailbox.Selecting a Mailbox.....................................................................................54

Checking/Operating Documents in a Mailbox.............................................55

Printing Documents in a Mailbox ................................................................58

Configuring/Starting Job Flow.....................................................................60

6 Send from Mailbox

54

Send from M

ailbox

6

Selecting a Mailbox

This section describes how to select a mailbox.Selectable mailboxes depend on the settings on the user authentication feature.For more information, refer to “Types of Mailboxes” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

1 Press the <All Services> button.

2 Select [Send from Mailbox].

3 Select a mailbox.Note • Select [ ] to return to the

previous screen or [ ] to move to the next screen.

• An arrow is displayed next to each mailbox which has a link to a job flow and for which the auto start is set.

• If you are prompted for a password, enter the password and select [Confirm].

Go toDisplays a mailbox at the top when you enter the three-digit mailbox number with the numeric keypad.

Checking/Operating Documents in a Mailbox

55

Send from M

ailbox

6

Checking/Operating Documents in a Mailbox

You can confirm or operate documents stored in a mailbox.

1 On the [Send from Mailbox] screen, select a mailbox.

2 Select a document.Note • The number of documents

stored is displayed in [No. of Documents].

• Select [ ] to return to the previous screen or [ ] to move to the next screen.

• You can sort documents in ascending or descending order by pressing either [Document Name] or [Stored Date].

• At the left of the document name, an icon is displayed to show the document type. :Scanned document:Document to be printed:Document for Private Polling:Fax to Mailbox:iFax to Mailbox

• Up to 100 documents can be selected separately. You can also select all documents. When you select documents separately, a number appears at the left of the document icon to indicate the order in which it was selected. Documents are processed in this order.

3 Select any item.

RefreshDisplays refreshed information.

ListLists the documents stored in the mailbox, with their stored dates and pages.

ThumbnailDisplays the images and names of the documents stored in the mailboxImportant • If power supply is cut off immediately after a scanned document is stored in a mailbox, or if

the hard disk space is insufficient to display thumbnails, documents in the mailbox may not be displayed in thumbnail view. In that case, display them in list view.

• The thumbnail view may not available for long documents. If a long document is not displayed in thrumbnail view, display it in list view.

• Characters and images in thumbnail view may not be correctly displayed because they are scaled down from the actual sizes.

Note • The orientation of an image displayed in thumbnail view depends on which orientation the document was stored in.

• This feature may not be displayed depending on the machine configuration. Some models require an optional package to use this feature. For more information, contact our Customer Support Center.

No. of DocumentsDisplays the number of documents stored in the selected mailbox.

Select AllSelects all the documents in the mailbox. This selection will be canceled if [Select All] is selected again.

Delete

6 Send from Mailbox

56

Send from M

ailbox

6

Deletes the selected documents in the mailbox.

Document DetailsPreviews the selected document to allow you to check its details.For more information, refer to "Checking Document Details" (P.57).Note • Some models require an optional package to use this feature. For more information, contact

our Customer Support Center.

Job Flow SettingsDisplays the [Job Flow Settings] screen. This screen allows you to create and execute job flows.Refer to "Configuring/Starting Job Flow" (P.60).Note • Print documents are not supported by job flows. If print documents are included in the

selected documents, the job flow is executed for the documents other than the print documents.

PrintAllows you to print the selected documents.Refer to "Print" (P.58).

Batch PrintAllows you to print the selected multiple documents as one document.Refer to "Batch Print" (P.58).

Checking Document Details

57

Send from M

ailbox

6

Checking Document Details

You can preview a document to check its details.Important • Monochrome images with high gradation levels may appear bluish when previewed.

Note • Some models require an optional package to use this feature. For more information, contact our Customer Support Center.

1 Select a document on the [Mailbox- Document List] screen.

2 Click [Document Details].

3 Select any item.

View SizeSelect whether to display the whole page or to enlarge the image by 200%.Important • A small document may not be enlarged even if you select [Enlarge View].

RotationSelect an angle to preview the image from [Right 90 degrees], [Left 90 degrees], and[180 degrees].

Change Document NameAllows you to change the document name. Use the keyboard displayed to enter a newname.

Target PageSpecify a page to preview on the screen.

6 Send from Mailbox

58

Send from M

ailbox

6

Printing Documents in a Mailbox

You can print selected documents in a mailbox.

1 On the [Document List] screen, select documents.

2 Select any item.

Enter the number of copies using the numeric keypad, if necessary.

3 Click [Print].

PrintConfigure the Print settings.

Paper SupplyAllows you to select paper.

2 Sided PrintingAllows you to set 2-sided printing.

OutputAllows you to set stapling, hole punching, and output trays.For examples of the settings of stapling and hole punching, refer to “[Mailbox - Print Settings] Screen” of “Printing/Deleting Documents in the Mailbox” under “Chapter 6 Send from Mailbox” in the User Guide.

Document DetailsDisplays the [Document Details] screen. Select a document from the list to check its preview image.For details on previewing a document, refer to "Checking Document Details" (P.57).Note • Some models require an optional package to use this feature. For more information, contact


Batch PrintConfigure the Batch Print settings.Batch Print allows you to print multiple documents as one document. The Documents are bound in selected order.Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is

odd. For printing of multiple documents, a blank page is inserted after the final page of each document.

• If mixed size documents are included in the multiple documents, the documents may be printed in improper orientation.

• [Batch Print] is not available while interrupting another job.• [Batch Print] is not available for fax/iFax documents such as confidential polling reserved

documents, fax confidential reception documents, and iFax confidential reception documents. If fax/iFax documents are included in the selected documents, the fax/iFax documents are not printed. Only scan/print documents are printed.

Paper SupplyAllows you to select paper.

Printing Documents in a Mailbox

59

Send from M

ailbox

6

2 Sided PrintingAllows you to set 2-sided printing.

OutputAllows you to set stapling, hole punching, and output trays.For examples of the settings of stapling and hole punching, refer to “[Mailbox - Print Settings] Screen” of “Printing/Deleting Documents in the Mailbox” under “Chapter 6 Send from Mailbox” in the User Guide.

Document DetailsDisplays the [Document Details] screen. Select a document to check its preview image.For details on previewing a document, refer to "Checking Document Details" (P.57).Note • Some models require an optional package to use this feature. For more information, contact


6 Send from Mailbox

60

Send from M

ailbox

6

Configuring/Starting Job Flow

Job flow is a feature for executing a series of registered actions.Documents stored in mailboxes can be targets of a job flow sheet. Two methods are provided to start a job flow sheet: 1) automatically select a job flow sheet when a document is stored in a mailbox, and 2) manually select a job flow sheet that processes documents stored in a mailbox.To start a job flow automatically, you must make a link with a mailbox and a job flow sheet in advance. Documents are automatically processed by the job flow sheet when they are stored in the mailbox.Important • If the Authentication feature is not used, a job flow created in [Send from Mailbox] can only

be used/edited/duplicated/deleted through the mailbox where the job flow is created. This type of job flow is not displayed on the [Job Flow Sheets] screen. When using the Authentication feature, job flows whose owners are authenticated are displayed on the [Job Flow Sheets] screen.

Features that can be registered are listed below.

ForwardMultiple forwarding recipients can be configured for each forwarding method.

FTPForwards via FTP. Up to 2 recipients can be specified.

SMBForwards via SMB. Up to 2 recipients can be specified.

MailForwards via E-mail. Up to 100 recipients can be specified.

FaxForwards via fax. Up to 100 recipients can be specified.

iFax TransmissionForwards via iFax. Up to 100 recipients can be specified.

PrintPrints documents in a mailbox.Some features are unavailable depending on the store type of the document.

O: AvailableX: Not available

: Available depending on the System Administration mode settings*1 Load an A4 document in landscape orientation when TIFF-S has been selected for iFax forwarding profile. Loading

the document in portrait orientation will reduce the size of the iFax image.*2 Even if you have set to delete documents after printing, a printed document in a mailbox will not be deleted if the

OutputInput Print Fax

iFax Trans-

mission*1E-mail FTP SMB

Fax Documents for Private Polling O O O O O O

Scanning O O O O O O

Fax to Mailbox O*2 O O O O O

iFax Received O O O O

Print Stored X X X X X X


61

Send from M

ailbox

6

USB cable is disconnected while the document is being printed.

1 On the [Document List] screen, select documents.

2 Select [Job Flow Settings].

3 Select any item.

Auto StartSets auto start of the job flow for documents stored in the mailbox. If Auto Start is selected, the job flow automatically starts when a document is stored.

Start Current Job FlowSelect a document in the mailbox and press this button to starts the job flow linked to the mailbox.Important • After executing the job flow, print the job history report to check the result. For information on

the job history report, refer to “Job Status/Activity Report” of “Print Report/List” under ‘Chapter 12 Machine Status’ in the User Guide.

Cut LinkCancels the link between a mailbox and its job flow sheet.

Create/Change LinkDisplays the [Link Job Flow Sheet to Mailbox] screen.You can change the link between the mailbox and its job flow.Important • Pressing [Save] without selecting a job flow does not set a link. If the selected job flow is

already linked, then the link is cancelled.

Note • The settings for linking, delinking, and Auto Start can also be made during the creation of a mailbox.

SaveLinks the selected job flow.

Search by NameSearches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long.

Search by KeywordSearches for job flows that fully match the entry. The machine searches through keywords that were registered upon each job flow creation. The entry can be up to 12 characters long.

Select KeywordDisplays the [Select Keyboard] screen. Select a keyword registered in the system settings to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation.For information on how to register keywords, refer to "Job Flow Sheet Keywords" of "Setup Menu" under "Chapter 11 System Settings" in the User Guide.

Sheet FilteringDisplays the [Sheet Filtering] screen.

6 Send from Mailbox

62

Send from M

ailbox

6

Filters the job flow sheets displayed. The screen display depends on the settings of the user authentication feature.

Displayed job flow sheets may vary depending on the user authentication feature. For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

CreateThe [Create New Job Flow Sheet] screen appears.Refer to "Create New Job Flow Sheet" (P.123).

Edit/DeleteThe [Details] screen appears.For information on the settings, refer to “Job Flow Sheets” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

Select Job Flow SheetSelect a document and then select this button to display the [Job Flow Sheets] screen.You can specify a job flow sheet to execute a document.



Select KeywordDisplays the [Select Keyboard] screen. Select a keyword registered in the system settings to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation. For information on how to register keywords, refer to "Job Flow Sheet Keywords" of "Setup Menu" under "Chapter 11 System Settings" in the User Guide.

Sheet FilteringDisplays the [Sheet Filtering] screen.Filters the job flow sheets displayed. The screen display depends on the settings of the user authentication feature.

Displayed job flow sheets may vary depending on the user authentication feature. For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

StartStarts a job flow sheet.

DetailsThe [Details] screen appears.For information on the settings, refer to “Job Flow Sheets” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

Change Settings


63

Send from M

ailbox

6

If the selected job flow sheet setting is editable, the [Change Settings] screen appears. You can temporarily change the settings.Refer to "[Change Settings] Screen" (P.76).

Job Flow RestrictionsJob flow sheets can be assigned to an individual, shared by many users, or only accessible from the specified mailbox to which they are linked.Job flow restrictions may vary depending on the user authentication feature. For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

6 Send from Mailbox

64

Send from M

ailbox

6

7 Stored Programming

This chapter describes the Stored Programming feature for recording procedures provided by the machine.

Stored Programming Overview...................................................................66

Registering/Deleting/Renaming Stored Programs......................................67

Calling a Stored Program ...........................................................................70


66

Stored Programm

ing

7

Stored Programming Overview

Frequently used features can be registered as Stored Programming and recalled by a single button operation. In addition, you can also register a screen to open from a shortcut button.Stored Programming not only remembers feature settings, but also can record a series of operations. This enables you to record the hierarchy of displayed screens for each step.For example, Stored Programming can be used when you want to record a procedure starting from pressing the <Machine Status> button, to display the [Report Job] screen to print a job history report.In addition, Stored Programming also can be used for the scan settings of the remaining document stacks while Build Job is running.

Registering/Deleting/Renaming Stored Programs

67

Stored Programm

ing

7


The [Stored Programming] screen allows you to register and delete stored programs.Important • When registering a stored program to select a paper size or paper quality of the Bypass tray,

register both the size and quality. Only registering the paper size or paper quality may not call for the stored program correctly.

• If one of the following operations is launched while a stored program is being registered, the stored program may not be registered correctly, or the registered stored program may not run properly. - Removing and inserting a paper tray.- Loading or reloading paper into the Bypass tray.- Removing and inserting a Doculyzer card.

• If one of the following operations is launched after registering a stored program, the registered stored program may not be called out correctly - When the default Watermark settings are changed after registering a stored program in which Watermark is registered.- When features registered in a stored program become unavailable after the default settings are changed in [System Settings].- When the password of a mailbox that is a target of the operations registered in a stored program is changed after registering the stored program.

Note • Services using [System Settings], [Network Browser] of Scan to PC, Job Flow Sheet, Network Scanning, or Address Book cannot be registered.

• The registering procedure for a stored program is cancelled when the <Interrupt> button is pressed, another stored program is called, the Auto Clear feature causes a time-out, or a popup window (paper jam, etc.) appears.


2 Select [Setup Menu].

3 Select [Stored Programming].

4 Select the feature.

StoreRegisters a stored program.Refer to “Registering a Stored Program” (P.68).

Store Build JobRegisters a stored program for Build Job.Refer to “Registering Stored Program for Build Job” (P.69).

DeleteDeletes stored programs. Select the number to delete.

YesDeletes a stored program.

Note • Deleted stored programs cannot be restored.


68

Stored Programm

ing

7

NoCancels deleting stored programs.

Enter/Change NameAllows you to enter or change a registered stored program name. Select a number to register or change a name.Up to 18 characters are allowed for a stored program's name.For information on the settings, refer to “Entering Text” under “Chapter 10 System Settings” in the User Guide.

Assign/Change IconDisplays the [Assign/Change Icon] screen.Configure an icon for a registered stored program. 12 icons are available. Select a number to assign or change an icon.

No IconNo icon is assigned to the registered stored program.

IconSelect an icon according to the content of the registered stored program.

Registering a Stored ProgramUp to 100 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine.The one touch buttons M01 to M20 are provided for Stored Programming 1 to 20.The following is the procedure for registering actions with stored programs.

1 Select [Store].

2 Select a number to register a stored program.Note • Press the <Interrupt>

button to cancel the registration.

• Once a job is stored to a button, it cannot be overwritten.


3 Set the feature you want to register.Note • The machine produces an audible tone while a stored program is registered.You can change the volume of the sound that notifies of stored program registration. For information on the settings, refer to “Audio Tones” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

4 Press the <Start> button or <Clear All> button.

If no name is entered for a registered stored program, the name becomes “No Name”.For information on how to name a registered stored program, refer to “Enter/Change Name” (P.68).


69

Stored Programm

ing

7

Registering Stored Program for Build JobUp to 100 actions can be registered with one stored program for Build Job. Up to 40 stored programs can be registered in the machine.The following is the procedure for registering actions with stored programs.

1 Select [Store Build Job].

2 Select a number to register a stored program.Note • Once a job is stored to a

button, it cannot be overwritten.


3 Set the feature you want to register.Note • The machine produces an audible tone while a stored program is registered.You can change the volume of the sound that notifies of stored program registration. For information on the settings, refer to “Stored Programming Tone” in “Audio Tones” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

4 Press the <Start> button or <Clear All> button.Note • At the left of a stored program for Build Job on the list, the icon is displayed.

If no name is entered for a registered stored program, the name becomes “No Name”.For information on how to name a registered stored program, refer to “Enter/Change Name” (P.68).


70

Stored Programm

ing

7

Calling a Stored Program

Describes the procedure for calling a stored program.When calling a specified stored program, the last screen shown when you registered the stored programming appears.



3 Select a number of a stored program containing the features you want to use.Note • You can only select registered

numbers.• Select [ ] to return to the

previous screen or [ ] to move to the next screen.

4 After the stored program is called, select other features if necessary.

5 Press the <Start> button.

Calling a Stored Program for Build JobYou can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running.

1 Select [Change Settings...].

2 Select the [Job Assembly] tab.


4 Select a number of a stored program containing the features you want to use.Note • You can only select registered

numbers.

8 Job Flow Sheets

This chapter describes the scanning operation using a job flow sheet created on a network computer and registered in the machine.Job Flow is a feature for executing a series of registered actions.

Job Flow Procedure....................................................................................72

Selecting/Changing a Job Flow Sheet........................................................74

8 Job Flow Sheets

72

Job Flow Sheets

8

Job Flow Procedure

The following shows the reference sections of the job flow operation.To create and register a job flow sheet, use a personal computer.For information on how to create and register a job flow sheet, refer to the manual stored on the CD-ROM of the Driver CD Kit.

Step 1 Opening the [Job Flow Sheets] Screen ............................................................................72Step 2 Selecting a Job Flow Sheet ..............................................................................................72Step 3 Confirming/Changing the Job Flow Sheet.......................................................................73Step 4 Starting the Job Flow Sheet .............................................................................................73

Step 1 Opening the [Job Flow Sheets] ScreenFollow the procedure below to open the [Job Flow Sheets] screen.


2 Select [Job Flow Sheets].

Step 2 Selecting a Job Flow Sheet

1 Select a job flow sheet.

For more information on the [Job Flow Sheet] screen, refer to “Selecting/Changing a Job Flow Sheet” (P.74).

1 2 3

4 5 6

7 8 9

0 #

C<All Services> button

Job Flow Procedure

73

Job Flow Sheets

8

Step 3 Confirming/Changing the Job Flow Sheet


2 To see the details, select [Details]. To change the settings, select [Change Settings].For information on checking/changing job flow settings, refer to “Selecting/Changing a Job Flow Sheet” (P.74).

Step 4 Starting the Job Flow Sheet

1 Load the originals.Note • A job flow sheet with application linkage does not require loading documents.

2 Press the <Start> button.Important • After executing the job flow, print the job history report to check the result. For information on

the job history report, refer to “Print Report/List” of “Billing Meter/Print Report” under “Chapter 12 Machine Status” in the User Guide.

8 Job Flow Sheets

74

Job Flow Sheets

8

Selecting/Changing a Job Flow Sheet

Job Flow is a feature for executing a series of registered actions.To use a job flow sheet whose target is scanned documents from a network computer with CentreWare EasyOperator, select the job flow sheet from this list.Important • If characters not supported by the machine are used in names or description of job flow

sheets, the characters will not be displayed or will be garbled on the screen. For information on characters that can be used in names or description of job flow sheets, refer to “Notes and Restrictions on the Use of the Machine” of “Notes and Restrictions” under “Chapter 16 Appendix” in the User Guide.

Note • To communicate with network computers, [SOAP Port] must be enabled on the machine.• Job flow sheets created on a network computer can be deleted, but cannot be edited or

copied. However, You can temporarily edit a job flow sheet only if it is permitted to be edited.• Job flow sheets stored on the pool server cannot be edited, copied, or deleted. However,

you can temporarily edit a job flow sheet only if it is permitted to be edited.For information on how to enable the port, refer to “Port Settings” of “Network Settings” under “Chapter 10 System Settings” in the User Guide.


Displayed job flow sheets may vary depending on the user authentication feature.For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.Note • Select [ ] to return to the

previous screen or [ ] to move to the next screen.• You can sort the list in ascending or descending order by pressing either [Name] or [Last

Updated].

RefreshDisplays refreshed information.

DetailsThe [Details] screen appears. Allows you to confirm the detail information.Note • Some operations may be restricted according to types of job flow owners, authentication

settings, and user types. For more information, refer to “Types of Mailboxes” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

Change SettingsDisplays the [Change Settings] screen. Allows you to change the job flow settings.Refer to “[Change Settings] Screen” (P.76).


Selecting/Changing a Job Flow Sheet

75

Job Flow Sheets

8


Select KeywordDisplays the [Select Keyboard] screen. Select a keyword registered in the system settings to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation.

Sheet FilteringDisplays the [Sheet Filtering] screen. Filters the job flow sheets displayed.For more information on this screen, refer to “[Sheet Filtering] Screen” (P.75).

[Sheet Filtering] ScreenFilters the job flow sheets displayed. Job flow sheets displayed on the screen depends on the settings of the Authentication feature.Displayed job flow sheets may vary depending on the user authentication feature. For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

1 Select the filtering conditions, then select [Save].

Save InSelect a location where a job flow is stored.Note • [Pool Server] in [Save In] is available when the pool server is set. For information on the pool

server, refer to “Differences in Job Flow Settings” (P.120).

OwnerSelect an owner of job flow sheets displayed on the screen.

TargetSelect the start point of job flow operation.Note • Job flow sheets whose [Job Flow Target] is [Mailbox] can use Send from Mailbox only.

8 Job Flow Sheets

76

Job Flow Sheets

8

[Change Settings] Screen

1 Select a group to be changed from [Group of Items].

2 Select [Change Settings].

3 Select the item to be changed.Note • A triangle icon appears at the

left of each mandatory item.

4 Select any item.

ItemsThe items set for the job flow sheet.

Current SettingsThe values set for the job flow sheet.

Delete E-mail RecipientDeletes recipients of the e-mail.

Add E-mail RecipientAdds recipients of the e-mail.

Change SettingsAllows you to add or change recipients, and confirm the settings.

9 Web Applications

This chapter describes the operations when the Remote Access Kit (optional) is installed.

Web Applications ........................................................................................78

Setting an Access Destination ....................................................................78

Accessing Web Applications.......................................................................81

9 Web Applications

78

Web A

pplications

9

Web Applications

You can access web applications to store scanned document in folders or print stored files.

Setting an Access Destination

This section describes the settings to access web applications.

1 Press <Log In/Out> button.

2 Enter the Administrator ID with the numeric keypad or a keyboard displayed by selecting [Keyboard], and select [Confirm].Note • The default Administrator ID is

“11111”. When using the Authentication feature, a pascode is required. The default passcode is “x-admin”.

3 Select [System Settings].


1 2 3

4 5 6

7 8 9

0 #

C

<Log In/Out>button

Setting an Access Destination

79

Web A

pplications

9

5 Select [Web Applications].

6 Select [Server Setup].

7 Select an access destination you want to register, and select [Change Settings].

8 Select the item to be set, and select [Change Settings].

Server NameEnter the access destination name with up to 32 characters.

URLEnter the URL of the access destination with up to 256 characters.The URL must include the type of the protocol used.(Example)

- http://myhost.example.com- http://192.168.1.1- https://myhost.example.com- https://192.168.1.1

DescriptionEnter the description of the access destination with up to 128 characters.

User ID

9 Web Applications

80

Web A

pplications

9

Enter the User ID to access the remote service, with up to 128 characters asnecessary.Important • Depending on the settings on the remote service, the entry for [User ID] may be invalid.

Check the settings on the remote service.

Note • Along with [User ID], set also [Password]. [User ID] will be invalid unless [Password] is set.

PasswordEnter the password for the User ID, with up to 128 characters as necessary.

Machine/Authentication NotificationSet whether to notify the remote server of machine information and user authenticationinformation every time the machine is connected to the remote service.Note • The remote service determines whether to use the information. No need to configure

settings on the control panel.

Reset AccountDeletes all settings registered.

Configuring/Canceling the Auto Jump DestinationTo configure or cancel the auto jump destination (default access server), follow the procedure below.

1 Select the access destination you want to set as the auto jump destination.

2 Select [Enter].

To cancel the settings, select [Clear].

Accessing Web Applications

81

Web A

pplications

9

Accessing Web Applications

To access web applications, follow the procedure below.

1 Press the <All Services> button..

2 Select [Web Applications].Note • If Auto Jump Destination has

been set, the machine access the remote service.

3 Select an access destination.

4 Select [open] on the pop-up menu displayed.

Open...Accesses the specified remote service.

Details...Displays the information of the specified remote service.

CancelHides the pop-up menu.

1 2 3

4 5 6

7 8 9

0 #

C<All Services> button

9 Web Applications

82

Web A

pplications

9

10 System Settings

The machine has factory default (initial) settings, but you can customize the system settings. To change the settings, enter the System Administration mode, and use the [System Settings] screen.This chapter describes differences from the features whose settings can be changed written in the User Guide, and the procedures to change the settings for system administrators.

System Settings Procedure ........................................................................84

System Settings Menu List .........................................................................87

Differences in Common Settings ..............................................................110

Differences in Copy Mode Settings ..........................................................112

Differences in Network Settings................................................................113

Differences in Job Flow Settings ..............................................................120

Differences in Setup Menu .......................................................................121

Differences in Login Setup/Auditron Administration .................................128

10 System Settings

84

System Settings

10

System Settings Procedure

To make or change the system settings, it is necessary to be in the System Administration mode.This section describes the basic procedures for system settings. The following shows the reference section for each procedure.

Step 1 Entering the System Administration Mode......................................................................84Step 2 Entering the Administrator ID and Password ..................................................................84Step 3 Selecting the Operation Mode on the System Administrator Menu ................................85Step 4 Selecting an Item on the [System Settings] Screen .........................................................85Step 5 Setting the Feature ...........................................................................................................86Step 6 Exiting the System Administration Mode........................................................................86

Step 1 Entering the System Administration ModePress <Log In/Out> button.

Step 2 Entering the Administrator ID and PasswordEnter the Administrator ID for entering the System Administration mode. If you are using the authentication feature, a password may be required.It is recommended to change the Administrator ID and password immediately after installing the machine. For information on the settings, refer to “System Administrator Settings” under “Chapter 10 System Settings” in the User Guide.

1 Enter the Administrator ID with the numeric keypad or a keyboard displayed by selecting [Keyboard], and select [Confirm].Note • The default Administrator ID is

“11111”. When using the Authentication feature, a passcode is required. The default passcode is “x-admin”.

• If authentication of the system administrator failed, the following message appears.“Login failed. Enter User Details and select [Confirm].”

• If authentication of the system administrator failed more than preset times, the following message appears.“The number of authentication attempted exceeds the maximum. No operation is available.”

1 2 3

4 5 6

7 8 9

0 #

C

<Log In/Out>button

System Settings Procedure

85

System Settings

10

Step 3 Selecting the Operation Mode on the System Administrator Menu


User ModeWhile still in the System Administration mode, you can carry out normal operations such as copying and scanning.Note • To exit a mode entered from [User Mode], use the following procedure.

(1) Press the <Log In/Out> button.(2) In the login screen, select [Cancel].

System SettingsAllows you to set and register the system settings.

Step 4 Selecting an Item on the [System Settings] ScreenIn the [System Settings] screen, select an item to be set.For the items that can be set in the [System Settings] screen, refer to "System Settings Menu List" (P.87).

1 Select the item to be set.

System SettingsYou can change the default value for each feature.

Common SettingsAllows you to configure the settings relating to the machine itself.

Copy Mode SettingsAllows you to configure the copy feature defaults, copy operation control, button indications, and so on.

Network SettingsAllows you to configure the ports, protocols, and so on.

Print Mode SettingsAllows you to configure the memory settings, print operation control, and so on.

10 System Settings

86

System Settings

10

Scan Mode SettingsAllows you to configure the scanner feature defaults, button indications, and so on.

Fax Mode SettingsAllows you to configure the fax feature defaults, fax operation control, button indications, and so on.

E-mail/Internet Fax SettingsAllows you to configure the e-mail and iFax feature defaults, address search settings, and so on.

Mailbox SettingsAllows you to configure the settings relating to mailboxes.

Job Flow SettingsAllows you to configure the settings relating to a pool server in which job flow sheets are stored.

Stored Document SettingsAllows you to configure the settings relating to stored documents.

Web ApplicationsAllows you to configure an access destination server.

Setup MenuYou can create a mailbox, and register and change Address Book (address numbers).

System Administrator SettingsYou can set the Administrator ID and password to enter the System Administration mode.

Login Setup/Auditron AdministrationYou can set restrictions on users using features of the machine, or administer jobs by user.

Step 5 Setting the Feature

1 Set any feature.

2 After setting the feature, select [Save].

Step 6 Exiting the System Administration Mode

1 When the settings are complete, select [Close] until the [System Settings] screen appears.

2 Select [Exit].

System Settings Menu List

87

System Settings

10


The following table shows a list of the items that can be set. Note that the items appearing depend on the configuration of the machine.

Common Settings

Item Subitem Changes Refer to

Machine Clock/Timers

Date -

User Guide

Time -

NTP Time Synchronization -

Connection Interval The location is changed from [Connection Interval] under [NTP Time Synchronization].

Auto Clear -

Auto Job Release -

Auto Print -

Printer Lockout Duration -

Auto Power Saver/Energy Saver -

Time Zone -

Daylight Saver -

Audio Tones

Control Panel Select Tone -

User Guide

Control Panel Alert Tone -

Base Tone -

Machine Ready Tone -

Copy Job Complete Tone -

Non-Copy Job Complete Tone -

Fault Tone -

Auto Clear Alert Tone -

Alert Tone -

Out of Paper Warning Tone -

Low Toner Alert Tone -

Stored Programming Tone -

Line Monitor Volume -

Ringing Volume -

10 System Settings

88

System Settings

10

Screen/Button Settings

-The number of buttons displayed is up to 12 for feature buttons and up to 7 for auxiliary feature buttons.

User Guide

Screen Default -

Screen After Auto Clear -

Auto Display of Login Screen -

Custom Buttons 1 to 3 -

All Services The name is changed from [Services] in [All Services].

All Services - Additional Features

The name is changed from [Additional Features] in [All Services].

Job Type on Job Status Screen -

Default Language -

Screen ContrastThe item is added.Allows to adjust the screen contrast within the range from -16 to +16.

Paper Tray Settings

Custom Paper Name -

User GuidePaper Tray Attributes

The name is changed from [Paper Size/Type].The paper color can be set if you select [Enabled] for [Paper Color] under [Customize Paper Supply Screen].

Customize Paper Supply Screen - "Paper Tray

Settings" (P.110)

Paper Tray Attributes on Setup Menu

The button name displayed on the [Setup Manu] screen is [Paper Tray Attributes]. User Guide

Paper Tray Attributes During Loading

-

Paper Tray Priority -

Paper Type Priority -

Tray 5 (Bypass) Paper Size Defaults Twenty paper sizes are preset.

Auto Tray Switching -

Image Quality -

Image Quality Adjustment

Image Quality -User Guide

Calibration -



89

System Settings

10

Reports

Print Report Button -

User Guide

Job History Report -

Activity Report -

Transmission Report - Undelivered -

Transmission Report - Cancelled -

Mailbox Report -

Broadcast/Multi-Poll Report -

Relay Broadcast Report -

Scan File Transfer Report

2 Sided Report -

Recipient on Activity Report -

Job Flow Error Report -

Maintenance

Initialize Hard Disk -

User GuideDelete All Data -

Software Options -

Watermark

Date Format -

User Guide

Text Effect Default -

Text Default -

Text Size -

Background Pattern -

Color -

Density -

Text/Background Contrast -

Force Watermark - Copy Job -

Force Watermark - Client Print -

Force Watermark - Mailbox Print -

Custom Text 1 to 3 -


10 System Settings

90

System Settings

10

Secure Watermark

Secure Watermark Control -

User Guide

Digital Codes Settings -

Force Secure Watermark -

Secure Watermark Defaults -

Text Effects -

Print Universal Unique ID

Print Universal Unique 1D -

"Print Universal Unique ID"

(P.110)

Print Position -

Print Position Adjustment -

Print Position (Side 2) -

Other Settings

Auto Job Promotion -

User Guide

Offset Stacking (Center Output Tray)

-

Offset Stacking (Finisher Tray)

-

Default Print Paper Size

-

Odd Page 2 Sided -

Paper Size Settings -

Millimeters/Inches -

Keyboard Input Restriction

-

Operation of Up/Down Buttons

-

Display Consumables Screen

-

Overwrite Hard Disk -

Data Encryption -

Service Rep. Restricted Operation

-

Software Download -

Recipient Selection Method

-



91

System Settings

10

Copy Mode Settings


General Settings Tab - Features Allocation

Features The name is changed from [Copy Tab]."General Settings

Tab - Features Allocation" (P.112)

Preset Buttons

Paper Supply - Button 2 - 5

Allows you to assign frequently used trays to the 2nd to 5th Paper Tray buttons.

User GuideReduce/Enlarge - Button 3 - 5

Allows you to assign frequently used magnifications to the 3rd to 5th Reduce/Enlarge buttons.

Copy Defaults

Paper Supply -

User Guide

Reduce/Enlarge Fourteen buttons are available for Reduce/Enlarge.

Output Color -

Single Color -

Dual Color - Source Color

-

Dual - Target Area Color

-

Dual - Non-target Area Color

-

10 System Settings

92

System Settings

10

Copy Defaults

Original Type -

User Guide

Original Type - Auto (Non-Black)

-

Original Type - Auto (Black)

-

Lighten/Darken -

Contrast -

Sharpness -

Saturation -

Background Suppression

-

Color Balance - Yellow

-

Color Balance - Magenta

-

Color Balance - Cyan

-

Color Balance - Black

-

Color Shift -

2 Sided Copying -

Mixed Sized Originals -

Edge Erase - Top Edge- Bottom Edge- Left Edge- Right Edge- Center Erase /Binding Erase

- Side 2

Allows to set edge erase values for top, bottom, left, and right, individually.

Image Shift - Side 1 -

Image Shift - Side 2 -

Image Rotation -

Image Rotation - Rotation Direction

-

Original Orientation -

Copy Output - Separators Tray

-

Uncollated Output -

Sample Set -

Stamp Text -



93

System Settings

10

Copy Defaults

Stamp Position (Side 1)(Side 2)

Allows to specify [Side 1] and [Side 2].[Side 1]Nine positions are available.[Side 2]

Same as Side 1Opposite to Side 1

User Guide

Stamp Size -

Stamp Color -

Date Position (Side 1)(Side 2)

Allows to specify [Side 1] and [Side 2].[Side 1]Six positions are available.[Side 2]


Date Size -

Page Number Style [-N/M-] and [Page N/M] are added.

Page Number Position (Side 1)(Side 2)

Allows to specify [Side 1] and [Side 2].[Side 1]Six positions are available.[Side 2]


Page Number Size -

Booklet Creation - Covers Tray -

Covers- Front Cover Tray- Back Cover Tray

Allows to set [Front Cover Tray] and [Back Cover Tray], individually.

Insert Separators - Separators Tray

Set the default value for [Separators Tray] in the [Build Job - Separators] screen. -


10 System Settings

94

System Settings

10

Copy Control

Memory Full Procedure

-

User Guide

Maximum Stored Pages

-

Auto Paper Off -

Mixed Sized Originals - 2 Sided Copy

-

Fine-tune 100% -

Background Suppress (Photo & Text)

-

Background Suppression Level (Text)

-

Photo & Text/Printed Original

-

Original Type - Lightweight Originals

-



95

System Settings

10

Copy Control

Stamp Density -

User Guide

Stamp Position - Top LeftStamp Position - Top CenterStamp Position - Top RightStamp Position - Left CenterStamp Position - CenterStamp Position - Right CenterStamp Position - Bottom LeftStamp Position - Bottom CenterStamp Position - Bottom Right

The name is changed from [Stamp Position on Side 2]. Advanced settings are available.

Date Position - Top LeftDate Position - Top CenterDate Position - Top RightDate Position - Bottom LeftDate Position - Bottom CenterDate Position - Bottom Right

The name is changed from [Data Position on Side 2]. Advanced settings are available.

Page Number Position- Top LeftPage Number Position - Top CenterPage Number Position - Top RightPage Number Position - Bottom LeftPage Number Position - Bottom CenterPage Number Position - Bottom Right

The name is changed from [Page Number Position (Side 2)]. Advanced settings are available.

Quantity Display

The items are added.Quantity and MemoryQuantity and Original CountQuantity (Big Font)

Original Size Defaults Number of Buttons Seventeen paper are preset. User Guide


10 System Settings

96

System Settings

10

Network Settings

Reduce/Enlarge Presets Number of Buttons Twelve paper are preset. User Guide

Custom Colors - - User Guide

Annotation - Create Stamps

- - User Guide


Port Settings- - Network

Administrator Guide

Protocol Settings

Ethernet Settings -

Network Administrator

Guide

TCP/IP - Get IP Address

-

TCP/IP - IP Address -

TCP/IP - Subnet Mask

-

TCP/IP - Gateway Address

-

TCP/IP - IP Filter -

Machine’s E-mail Address/Host Name

E-mail Address - Network Administrator

GuideHost Name -

Domain Name -



97

System Settings

10

Proxy Server Settings

Use Proxy Server -

"Proxy Server Settings" (P.113)

Proxy Server Setup -

Address to Bypass Proxy Server

-

HTTP Proxy Server Name

-

HTTP Proxy Server Port Number

-

HTTP Proxy Server Authentication

-

HTTP Proxy Server Login Name

-

HTTP Proxy Server Password

-

HTTPS Proxy Server Name

-

HTTPS Proxy Server Port Number

-

HTTPS Proxy Server Authentication

-

HTTPS Proxy Server Login Name

-

HTTPS Proxy Server Password

-

Outgoing/Incoming E-mail Settings

POP3 Server Settings

-

Network Administrator

GuideSMTP Server Settings

-

Domain Filter -

Remote Authentication Server/Directory Service

Authentication System

-

"Remote Authentication

Server/Directory Service" (P.114)

Kerberos Server Settings

-

LDAP Server/Directory Service Settings

-

SMB Server Settings

-

PKI Settings (Public Key Infrastructure)

SSL/TLS Settings

[Device Certificate - Server], [Device Certificate - Client], and [Remote Server Certificate Validation] are added.Use the numeric keypad or keyboard displayed on the screen to enter values.

"PKI Settings (Public Key

Infrastructure)" (P.118)S/MIME Settings -

PDF/DocuWorks Security Settings

-


10 System Settings

98

System Settings

10

Print Mode Settings

Other Settings E-mail Receive Protocol

- Network Administrator

Guide


Allocate Memory

PostScript Memory -

User Guide

HP-GL/2 Auto Layout Memory

-

Receiving Buffer - Parallel

-

Receiving Buffer - USB

-

Receiving Buffer - LPD Spool

-

Receiving Buffer - NetWare

-

Receiving Buffer - SMB Spool

-

Receiving Buffer - IPP Spool

-

Receiving Buffer - EtherTalk

-

Receiving Buffer - Port 9100

-

Delete Form

ESC/P -

User GuideForm Number -

Form Name -

Other Settings

Print Area -

User Guide

Substitute Tray -

Paper Type Mismatch

-

Unregistered Forms -

Print User ID -

Banner Sheet -

Banner Sheet Tray -

PostScript Default Color

-

PostScript Paper Supply

-

PostScript Font Absence

-

PostScript Font Substitution

-



99

System Settings

10

Scan Mode Settings


General Settings Tab

Feature in 2nd Column -

User GuideReduce/Enlarge - 2nd to 3rd Buttons

Allows to assign the reduce/enlarge ratios to 2 buttons.

2 nd3 rd


Scan Defaults

Scanning Color -

User Guide

Original Type -

File Format -

Thumbnail - Outgoing E-mail

-

Thumbnail - Scan to PC

-

Lighten/Darken -

Contrast -

Sharpness -

Background Suppression

-

Shadow Suppression

-

Color Space -

Original Orientation -

Scan Resolution -


-

Edge Erase -

Edge Erase - Top & Bottom Edges

-

Edge Erase - Left & Right Edges

-

Center Erase/Binding Erase

-

Image Compression -

E-mail Subject -

Scan to PC Defaults Transfer Protocol - User Guide

Original Size Defaults

Original Size Defaults 1 to 17 The number of buttons is 17. User Guide

Output Size Defaults

Output Size Defaults 1 to 17 The number of buttons is 17. User Guide

Reduce/Enlarge Presets

Reduce/Enlarge Presets 1 to 12 The number of buttons is 12. User Guide

10 System Settings

100

System Settings

10

Fax Mode Settings

Other Settings

Scan Service -

User Guide


-


-

Saturation -

Background Suppression Level

-

Shadow Suppression Level

-

Color Space -

TIFF Format -

Image Transfer Screen

-


Screen Defaults

Fax Screen Default -

User Guide

General Settings - 2nd Column

-

Address Book Default

-

Transmission Screen

-

Fax Defaults

Resolution -

User Guide

Original Type -

Lighten/Darken -


-

Stamp -

Skip Blank Pages -

Communication Mode

-

Delayed Start - Start Time

-

Send Header -

Transmission Report

-

Delivery Receipts/Read Receipts

-

iFax Profile -

iFax Subject



101

System Settings

10

Fax Control

Send Header - Polling

-

User Guide

Documents for Polling - Auto Delete

-

Rotate 90 degrees -

Sender ID -

Redial Attempts -

Redial Interval -

Save Undelivered Faxes

-

Save Cancelled Faxes

-

Saved Faxes - Auto Delete

-

Transmission Interval

-

Batch Send -

Auto Switch Attempts

-

Fax Receiving Mode -

Border Limit -

Auto Reduce On Receipt

-

Receiving Paper Size

-

2 Pages Up On Receipt

-

2 Sided Print -

Edge Erase - Top & Bottom Edges

-

Edge Erase - Left & Right Edges

-

Reduce 8.5x11” Original to A4

-

Pseudo-Photo Gradation Mode

-

Box Selector - Service Setup

-


10 System Settings

102

System Settings

10

Fax Control

Box Selector - Service Priority

-

User Guide

Box Selector - Line Setup

-


-


-

Mixed Sized Originals Scanning Mode

-

Skip Blank Pages -

Mailbox Receive Display Priority 1 to 5

-

Direct Fax -

File Destination/Output Destination

Box Selector - Service Setup

-

User GuideBox Selector - Line Setup

-

Output Destination - Line Setup

-

Reduce/Enlarge Presets

Reduce/Enlarge Presets 1 to 12 The number of buttons is 12. User Guide

Original Size Defaults

Original Size Defaults 1 to 17 The number of buttons is 17. User Guide

Local Terminal Information

Local Name -

User Guide

Company Logo -

Machine Password -

G3 Line 1, 2, 4 - Fax ID

-

G3 Line 1, 2, 4 - Dial Type

-

G3 Line 1, 2, 4 - Line Type

-



103

System Settings

10

E-mail/Internet Fax Settings

iFax Control

iFax Path -

User Guide

Broadcast iFax Profile

-

Broadcast Communication Mode

-

Delivery Confirmation Method

-

Incoming iFax Print Options

-

Incoming iFax Output Destination

-

Fax Transfer from Address Book

-

Fax Transfer - Add Sender Header

-

Fax Transfer Maximum Data Size

-


E-mail Control

Maximum E-mail Size

-

User Guide

Maximum Address Entries

-

Incoming E-mail Print Options

-

Auto Print Error Mail -

Response to Read Receipts

-

Read Receipts -

Auto Print Delivery Confirmation Mail

-

Max Number of Pages for Split Send

-

Allow Casual Users to Edit From Field

-

Allow Guest Users to Edit From Field

-

Allow to edit From if Search found

-

Allow to edit From if Search Failed

-

User GuideE-mail sending whenSearch Failed

-


10 System Settings

104

System Settings

10

Mailbox Settings

Job Flow Settings

Stored Document Settings


- -[Mailbox/Stored Document Settings] is divided into [Mailbox Settings] and [Stored Document Settings].

-

Documents Retrieved By Client

- -

User Guide

Print & Detele Confirmation Screen

- -

Convert Custom Size to Standard Size

- -

Standard Size Threshold Value - -

iFax to iFax - -

iFax to E-mail - -


Pool Server - -

"Differences in Job Flow Settings"

(P.120)

Pool Server Login Method - -

Job Flow Sheet List Default - -

Fax Transfer Resolution - -


- -[Mailbox/Stored Document Settings] is divided into [Mailbox Settings] and [Stored Document Settings].

-


105

System Settings

10

Web Applications

Setup Menu

Document Expiration Date - -

User Guide

Delete Charge Print Documents - -

Delete Secure Print Documents - -

Delete Private Charge Print Docs

- -

Delete Sample Print Documents - -

Print Job Confirmation Screen

- -


Server Setup -Available when the Remote Access Kit is installed.You can register servers and user IDs.

"Web Applications"

(P.78)


Mailbox

Mailbox Name -

User Guide

Check Passcode -

Delete Documents After Retrieval -

Delete Documents with Expiration Date -

Link Job Flow Sheet to Mailbox -

Delete Mailbox -


10 System Settings

106

System Settings

10

Job Flow Sheets

Name -

"Job Flow Sheets" (P.121)

Description -

Keyword -

Send as Fax -

Send as iFax -

Send as E-mail -

Transfer via FTP (1), Transfer via FTP (2)

-

Transfer via SMB (1), Transfer via SMB (2)

-

Print -User Guide

Edit/Delete -

Job Flow Sheet Keywords - - User Guide



107

System Settings

10

Address Book (Address Number)

Address Type -

User Guide

Fax Number -

E-mail Address -

Recipient Name -

Index -

Relay Station Setup -

Communication Mode -

Resolution -

Cover Note -

Maximum Image Size -

Delayed Start -

Remote Mailbox -

F Code -

Relay Broadcast -

Billing - Day Time, Billing - Night Time, Billing - Midnight

-

iFax Profile -

Last Name -

First Name -

Custom Item 1 - "Custom Item 1" (P.127)



S/MIME Certificate -"S/MIME

Certificate" (P.127)

Transfer Protocol -

User Guide

Server Name/IP Address -

Shared Name (SMB Only) -

Save In -

User Name -

Password -

Port Number -

Reset Account -

Group Send - - User Guide

Comments - - User Guide


10 System Settings

108

System Settings

10

System Administrator Settings

Login Setup/Auditron Administration

Paper Tray Attributes -

Three options for the automatic tray selection are available.

All Modes[Black] Mode[Color] Mode

User Guide


System Administrator Login ID

- -

User GuideSystem Administrator’s Passcode

- -

Maximum Login Attempts - -


Create/Check User Accounts

User ID -

User Guide

User Name -

Password -

E-mail Address -

Account Limit -

Card Number -

Reset Total Impressions -

Reset Account -

Reset User Accounts

All User Accounts -

User Guide

All Feature Access Settings -

All Account Limits -

Total Impressions -

Meter (Print Jobs) -

Auditron Report (All Jobs) -

Meter Report (Print Jobs) -

Reset -

System Administrator's Meter (Copy Jobs)

- - User Guide



109

System Settings

10

User Details Setup

User ID Characters -

User Guide

Hide User ID -

Account ID Characters -

Hide Account ID(***) -

Failed Access Log -

Store User Details -

Charge/Private Print Settings

Charge/Private Print Settings

The name is changed from [Charge Print Settings]. -

Receive Control - User Guide

Fax Billing Data Charge Rate per Unit - User Guide

Password Entry from Control Panel

- - User Guide

Login Setup/Auditron Mode

Off -

User GuideLocal Machine Access -

Network Access -

Remote Access - "Remote Access" (P.128)

Auditron Mode -

User GuideMailbox Access -

Check User Details -

Guest User -


10 System Settings

110

System Settings

10

Differences in Common Settings

This section describes differences from Common Settings written in the User Guide.For differences in the setting values, refer to "System Settings Menu List" (P.87).

Paper Tray Settings

Customize Paper Supply ScreenAllows you to customize items displayed on the [Paper Supply] screen.

Paper ColorSelect [Enabled] or [Disabled]. Selecting [Enabled] allows you to set and display papercolors.

After selecting a paper tray under [Paper Tray Attributes], you can select the paper color.

You can display paper colors on the [Paper Supply] screen which appears when you select[Copy] > [Paper Supply] > [More...].

Other AttributesSelect [Disabled], [Size Detection], or [Auto Paper Select]. Selecting [Size Detection] allowsyou to display the [Size Detection] button on the [Paper Supply] screen which appears whenyou select [Copy] > [Paper Supply] > [More...].

Print Universal Unique IDYou can print UUIDs for each print job.Important • While the machine’s print area is 303 mm width (when expanded), the print position for a

UUID is 6 mm (default) from the paper edge. Therefore, a UUID will not completely printed if you use SPA3 paper (320 mm in width). Note that this problem may also occur for other paper sizes if you change the Edge Erase and UUID print position settings from their default values.

Print Universal Unique IDSelect whether to print Universal Unique IDs.Important • If [Print Uiversal Unique ID] is set to [Yes], the automatic size detection feature will be

disabled for Tray 5 (Bypass).

Print PositionSelect the print position from 6 positions: [Top Left], [Bottom Left], [Top Center], [Bottom Center], [Top Right], and [Bottom Right].Note • The adjustment value is 0 mm at the edge of paper. Increasing the value moves the print

position toward the center of the paper. Note, however, that the adjustment value in left and right directions for [Top Center] or [Bottom Center] is 100 mm at the center of paper. When you selected [Top Center] or [Bottom Center], therefore, set the value to 100 mm first and then specify the desired value.

Print Position AdjustmentAdjusts the print positions in the vertical and horizontal directions from 0 to 100 mm, and from 0 to 200 mm, respectively, in 0.5 mm increments.

Print Position (Side2)

Differences in Common Settings

111

System Settings

10

When making 2-sided copies, set the position where the UUID is printed on Side 2.

Same as Side 1Prints in the same position as the front side.

Opposite to Side 1Prints in a position symmetrically opposite to the front side.

10 System Settings

112

System Settings

10

Differences in Copy Mode Settings

This section describes differences from System Settings written in the User Guide.For differences in the setting values, refer to "System Settings Menu List" (P.87).

General Settings Tab - Features AllocationYou can set the features appearing in the third and fourth columns from the left of the [General Settings] screen. By setting the most commonly used features, you can avoid extra operations such as selecting tabs.Note • Do not assign a feature to more than 1 buttons.

1 Select [General Settings Tab -Features Allocation].

2 Select the number of features displayed on the [General Settings] screen.

3 From the buttons appearing on [Frequently Used Features], select the position where you want to allocate a feature.

5 FeaturesWhen you select [5 Features], no feature can be allocated.

7 FeaturesAllows you to set the features appearing in the fourth column from the left of the [General Settings] screen. Up to 3 features can be allocated.

10 FeaturesAllows you to set the features appearing in the third and fourth columns from the left of the [General Settings] screen. Up to 6 features can be allocated.

Frequently Used FeaturesThe position of the buttons shows the position of the buttons in the [Basic Copy] screen.

4 Select [Features] or [Settings].

5 Select the feature to be displayed, and select [Save].

6 Repeat steps 3 to 5 as required.

7 Press [Save].

FeaturesThe feature buttons in tabs other than the [General Settings] screen can be displayed on the [General Settings] screen.

SettingsThe setting value of the feature buttons in tabs other than the [General Settings] screen can be displayed on the [General Settings] screen, and selected directly on the screen.

Differences in Network Settings

113

System Settings

10


This section describes differences from Network Settings written in the User Guide.For differences in the setting values, refer to "System Settings Menu List" (P.87).

Proxy Server SettingsConfigure the settings for a proxy server.Important • Do not set this item unless you use services requiring proxy settings.

Use Proxy ServerSelect whether to use a proxy server.

Proxy Server SetupSelect the proxy server specification from [Same Settings for All Protocols] and [Set for Each Protocols].

Addresses to Bypass Proxy ServerEnter addresses not using the proxy server. You can use wildcards “∗” for specifying the addresses.

HTTP Proxy Server NameEnter the HTTP server name. Up to 255 characters are allowed.

HTTP Proxy Server Port NumberSet the HTTP server port number in the range from 1 to 65535.

HTTP Proxy Server AuthenticationSelect whether to enable the authentication feature of the HTTP server.

HTTP Proxy Server Login NameEnter a login name of the HTTP server. Up to 31 characters are allowed.

HTTP Proxy Server PasswordEnter a password of the HTTP server. Up to 31 characters are allowed.

HTTPS Proxy Server NameEnter the HTTPS server name. Up to 255 characters are allowed.

HTTPS Proxy Server Port NumberSet the HTTPS server port number in the range from 1 to 65535.

HTTPS Proxy Server AuthenticationSelect whether to enable the authentication feature of the HTTPS server.

HTTPS Proxy Server Login NameEnter a login name of the HTTPS server. Up to 31 characters are allowed.

10 System Settings

114

System Settings

10

HTTPS Proxy Server PasswordEnter a password of the HTTPS server. Up to 31 characters are allowed.

Remote Authentication Server/Directory ServiceYou can make the settings for the remote authentication server and Directory Service.

Authentication SystemAllows you to select the system for authentication from [Kerberos (Windows2000)], [Kerberos (Solaris)], [LDAP] and [SMB]..Important • After the authentication system has been changed, personal mailboxes and personal job

flow sheets operated on the previous authentication system are not deleted automatically. If these mailboxes or job flow sheets are no longer needed, delete them from the machine. If the same user IDs are also used on the new authentication system, the personal mailboxes and personal job flow sheets can be used by the same users.

Kerberos Server SettingsConfigure the Kerberos server settings.

Primary Server SetupSelect the primary server specification method from [By IP Address] and [By Server Name].

Primary Server IP AddressEnter the primary server IP address using values from 0 to 255.Note • You can set this item when [Primary Server Setup] is [By IP Address].

• 224.XXX.XXX.XXX, 255.XXX.XXX.XXX, and 127.XXX.XXX.XXX cannot be set.

Primary Server NameEnter the name of the primary server. Up to 255 characters are allowed.Note • You can set this item when [Primary Server Setup] is [By Server Name].

Primary Server Port NumberSet the Primary server port number in the range from 1 to 65535.

Secondary Server SetupSelect the secondary server specification method from [By IP Address] and [By Server Name].

Secondary Server IP AddressEnter the secondary server IP address using values from 0 to 255.Note • You can set this item when [Secondary Server Setup] is [By IP Address].


Secondary Server NameEnter the name of the secondary server. Up to 255 characters are allowed.Note • You can set this item when [Secondary Server Setup] is [By Server Name].


115

System Settings

10

Secondary Server Port NumberSet the secondary server port number in the range from 1 to 65535.

Realm NameWhen using Active Directory of Windows 2000 Server or Windows Server 2003, set the domain name of Active Directory in [Realm Name]. Up to 64 characters are allowed.Important • Enter a realm name with capital letters. Otherwise, an authentication error occurs.

LDAP Server/Directory ServiceConfigure the directory server, authentication method, and search attributes and ranges for LDAP authentication and address book search by LDAP.

Primary Server SetupSelect the primary server specification method from [By IP Address] and [By Server Name].

Primary Server IP AddressEnter the primary server IP address using values from 0 to 255.Note • You can set this item when [Primary Server Setup] is [By IP Address].


Primary Server NameEnter the name of the primary server. Up to 64 characters are allowed.Note • You can set this item when [Primary Server Setup] is [By IP Address].

Primary Server Port NumberSet the Primary server port number in the range from 1 to 65535.

Secondary Server SetupSelect the secondary server specification method from [By IP Address] and [By Server Name].

Secondary Server IP AddressEnter the secondary server IP address using values from 0 to 255.Note • You can set this item when [Secondary Server Setup] is [By IP Address].


Secondary Server NameEnter the name of the secondary server. Up to 64 characters are allowed.Note • You can set this item when [Secondary Server Setup] is [By Server Name].

Secondary Server Port NumberSet the secondary server port number in the range from 1 to 65535.

Authentication with SSLConfigure whether to use SSL Communication for LDAP authentication and address book search by LDAP. To use the SSL communication, [Primary Server Port Number] and [Secondary Server Port Number] must be set. The port number for the SSL communication of the LDAP directory server is 636, in general.

10 System Settings

116

System Settings

10

Authentication MethodSelect the method for LDAP authentication from [Direct Authentication] and [Authentication of User Attributes]. When selecting [Authentication of User Attributes], the machine searches a user name as [Attribute of Typed User Name] on the directory server, and converts the attribute set in [Attribute of Login User Name] of the user name found into the user name for LDAP authentication.

Attribute of Typed User NameWhen [Authentication of User Attributes] is used for LDAP authentication, set an attribute of a user name input. Up to 32 characters are allowed.

Attribute of Login User NameWhen [Authentication of User Attributes] is used for LDAP authentication, set an attribute of a user name to be authenticated. Up to 32 characters are allowed.

Use Added Text StringWhen [Authentication of User Attributes] is used for LDAP authentication, select whether to use additional text strings for the user name.

Text String Added to User NameEnter text strings for [Text String Added to User Name]. You can use up to 64 characters.

Search Login NameSet a login name for address book search and access to the directory server by [Authentication of User Attributes] of LDAP authentication. However, set this item only when authentication is required for the directory service. Do not make the setting when authentication is not required.When setting the login name, you can enter up to 255 characters.

Search PasswordSet a password for address book search and access to the directory server by [User Attribute Authentication] of LDAP authentication. However, set this item only when authentication is required for the directory service. Do not make the setting when authentication is not required.When setting the password, you can enter up to 32 characters.

Search Root Entry DNEnter the search root character string with up to 255 characters.

Scope of Search from Root EntrySelect the search range from the search root.

Root entry only- Searches the root level only.

One level below root entry only- Searches from the root, as far as one level below.

All levels below root entry- Searches from the root, including all levels below.

Object Class of Search TargetEnter the search target object class with up to 32 characters.


117

System Settings

10

Server ApplicationSelect the software used by the directory server, from [Microsoft Active Directory], [Novell NetWare 5.∗], and [Other Applications].

Attribute Type of Recipient NameSet the recipient name attribute type. Up to 32 characters are allowed.

Attribute Type of Last NameSet the sender's family name attribute type. Up to 32 characters are allowed.

Attribute Type of First NameSet the sender's first name attribute type. Up to 32 characters are allowed.

Attribute Type of E-mail AddressSet the e-mail address attribute type. Up to 32 characters are allowed.

Attribute Type of Custom Items 1 to 3Set the LDAP attribute type of custom items 1 to 3. Up to 32 characters are allowed.

Attribute Name of Custom Items 1 to 3Set the attribute names assigned to custom items 1 to 3. You can enter up to 16 characters.

Attribute Type of CertificateSet the certificate attribute type. Up to 32 characters are allowed.

Maximum Number of Search ResultsSet the upper limit on the number of searched address results from 5 to 100. If there are more search results than the upper limit, the search operation is stopped at that number.

Search Time-OutSelect whether or not to set a search timeout. Set the value from 5 to 120 seconds in 1 second increments.

Directory Service for Address BookSelect whether to use an address book stored on the directory server.Even when [On] is selected, unless the following conditions are satisfied, the address book of the directory server will not be started.

The IP address of the directory server (primary) of the machine must be set

The IP address or Internet address of the directory server (primary) must be set

The port numbers used for LDAP communication must be set on the directory server and the machine

SMB Server Settings

SMB Server SetupSelect the server specification method from [By Domain name], [By Domain Name and IP Address], and [By Domain Name and Server Name].

Server - Domain NameEnter the domain name of the server. Up to 15 characters are allowed.

10 System Settings

118

System Settings

10

Note • You can set this item when [SMB Server Setup] is [By Domain Name].

Important • Use the NetBIOS domain name for the domain name.

Server - IP AddressEnter the server IP address using values from 0 to 255.Note • You can set this item when [SMB Server Setup] is [By Domain Name and IP Address].


Server - Server NameEnter the name of the server. Up to 64 characters are allowed.Note • You can set this item when [SMB Server Setup] is [By Domain Name and Server Name].

Important • Use the NetBIOS computer name or full computer name with DNS suffix for the server name.

PKI Settings (Public Key Infrastructure)You can make the settings for SSL/TLS, S/MIME, and PDF/DocuWorks Signature.Note • Before setting the HTTP-SSL/TLS communication or S/MIME, the device certificate must be

set. For information on the certificate, refer to the Network Administrator Guide.

SSL/TLS SettingsConfigure the settings of SSL/TLS.

Device Certificate - ServerSelect a certificate to be linked.

SSL/TLS CommunicationSelect whether to enable or disable the SSL/TLS communication

SSL/TLS Port NumberSet the SSL/TLS communication port number in the range from 1 to 65535.The standard port number is 443.

Device Certificate - ClientSelect a certificate to be linked.

Remote Server Certificate ValidationSelect whether to enable or disable a certificate of a remote server.

S/MIME SettingsConfigure the settings of S/MIME.

Device Certificate - S/MIMESelect a certificate to be linked.For information on the certificate, refer to the Network Administrator Guide.

S/MIME CommunicationSelect whether to enable or disable the S/MIME communication.

Receive Untrusted E-mailIf you select [Off], the machine does not receive the following e-mail:


119

System Settings

10

E-mail other than e-mail sent by S/MIME when [S/MIME Communication] is activated.

E-mail that fails to attach a signature or verification.

Receive Untrusted iFaxIf you select [Off], the machine does not receive the following iFax:

iFax other than iFax sent by S/MIME when [S/MIME Communication] is activated.

iFax that fails to attach a signature or verification.

Message Digest AlgorithmSelect a message digest algorithm. Two algorithms are available: SHA1 and MD5.

Contents Encryption MethodSet the encryption method for mail contents. Four methods are available: 3DES, RC2-40, RC2-64, and RC2-128.

Digital Signature - Outgoing E-mailSelect whether or not to always add a digital signature to e-mail. You can also select the setting in which the machine asks to add a digital signature to the E-mail whenever you send.

Digital Signature - Outgoing iFaxSelect whether or not to always add a digital signature to iFax. You can also select the setting in which the machine asks to add a digital signature to the iFax whenever you send.

Certificate Auto StoreSelect whether or not automatically store a S/MIME certificate attached with the e-mail when receiving e-mail sent from an address registered in the address book.

PDF/DocuWorks Security SettingsAllows you to make the settings for security and signature of PDF/DocuWorks documents.

Device Certificate - PDF/ DocuWorksSelect a certificate to be linked.For information on the certificate, refer to the Network Administrator Guide.

PDF SignatureSelect the setting for PDF Signature from [Do not add signature], [Always add visible signature], [Always add invisible signature], and [Select during send].

DocuWorks SignatureSelect the setting for DocuWorks Signature from [Do not add signature], [Always add visible signature], and [Select during send].

10 System Settings

120

System Settings

10

Differences in Job Flow Settings

This section describes differences from Job Flow Settings written in the User Guide.[Job Flow Settings] allows you to configure the settings for a pool server when job flow sheets are managed and stored with ApeosWare JF Pool Service.A pool server is an external server that manages and stores job flow sheets.When you set a pool server, a job flow sheet list and job flow sheets stored on the pool server become available.In order to use a pool server, the machine must be registered in the pool server in advance.

Pool ServerSelect whether to use a pool server.

Pool Server Login MethodSelect a pool server login method.

Show Login ScreenA screen to enter a login name and a password appears whenever logging on the pool server.

Automatically Log InThe machine automatically logs on the pool server. Enter a login name and a password here.

Default Job Flow Sheet ListSelect which of the job flow sheet lists stored in the machine or the pool server to be displayed when selecting a job flow sheet.

Fax Transfer ResolutionYou can set the resolution for forwarding color documents via Fax. Select the resolution from [Same Resolution (High Quality)] and [200dpi (High Speed)].

Differences in Setup Menu

121

System Settings

10


This section describes differences from Setup Menu written in the User Guide.

Job Flow SheetsJob Flow is a feature for executing a series of registered actions.Documents stored in mailboxes can be targets of a job flow sheet. Two methods are provided to start a job flow sheet: 1) automatically select a job flow sheet when a document is stored in a mailbox, or 2) manually select a job flow sheet that processes documents stored in a mailbox.To start a job flow automatically, you must make a link with a mailbox and a job flow sheet in advance. Documents are automatically processed by the job flow sheet when they are stored in the mailbox.Note • To link a job flow sheet created by [Job Flow Sheets] with a mailbox, start from [Send from

Mailbox]. For detail information, refer to “Configuring/Starting Job Flow” under “Chapter 6 Send from Mailbox” in the User Guide.

Features that can be registered are listed below.Forwarding specification (FTP, SMB, e-mail, fax transmission, iFax transmission)

Multiple forwarding specifications, multiple processing execution

PrintDepending on the method of storing in the mailbox, there are restrictions on the combination of features.

O: AvailableX: Not available

: Available depending on the System Administration mode settings*1 Load an A4 document in landscape orientation when TIFF-S has been selected for iFax forwarding profile. Loading

the document in portrait orientation will reduce the size of the iFax image.*2 Even if you have set to delete documents after printing, a printed document in a mailbox will not be deleted if the

USB cable is disconnected while the document is being printed.

Important • In Fax Documents for Private Polling and Fax to Mailbox, when forwarding black and white documents (grayscale) via E-mail, fax, or SMB, if [Output File Format] of the job flow sheet is set to [JPEG], the forwarded documents cannot be opened by recipients.

OutputInput Print Fax

iFax Trans-

mission*1E-mail FTP SMB

Fax Documents for Private Polling O O O O O O

Scanning O O O O O O

Fax to Mailbox O*2 O O O O O

iFax Received O O O O

Print Stored X X X X X X

10 System Settings

122

System Settings

10

Restrictions on Using Job FlowA job flow sheet is created for use by an individual user, for shared use, or for use when linked with a particular mailbox, and you can use the authentication feature to control access to job flow features.For more information, refer to “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

1 Select [Job Flow Sheets].

2 Carry out the job flow operation.

Sheet FilteringFilters the job flow sheets displayed. The screen display depends on the settings of the user authentication feature.

1 Select the filtering conditions, then select [Save].

CreateThe [Create New Job Flow Sheet] screen appears.For information on the settings, refer to “Job Flow Sheets” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

Edit/DeleteThe [Details] screen appears. You can check the name, update date/time, and save location of the job flow sheet. Clicking [Full Description] displays the full description that was entered upon job flow creation.Note • A job flow sheet created on a network computer can be deleted, but cannot be changed or

copied.• A job flow sheet stored on the pool server cannot be changed, copied, or deleted. However,

editable items can be temporarily edited for use.For information on the settings, refer to “Job Flow Sheets” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

Pool Server LoginA pool server is an external server that manages and stores job flow sheets.When you set a pool server, a job flow sheet list and job flow sheets stored on the pool server become available.In order to use a pool server, the machine must be registered in the pool server by selecting [Enabled] for [Pool Server] in [Job Flow Settings].When [Automatically log in] is selected for [Pool Server Login Method] in [Job Flow Settings], the machine automatically logs on the pool server and displays a list of job flow sheets stored in the pool server.When [Automatically log in] is not selected, the login screen appears before displaying a list of job flow sheets stored in the pool serer.Note • The [Remember login name and password] check box appears if the Local Machine Access

feature is used. By selecting the check box, the login name and password entered here is displayed when using the same login name.

For more information on [Job Flow Settings], refer to "Configuring/Starting Job Flow" (P.60).


123

System Settings

10

Create New Job Flow SheetCreates a new job flow sheet.

1 Select the item to be changed.

Delete SettingsDeletes the setting values of the selected item.

Change SettingsConfirm or change the settings of the selected item.

NameEnter the name of the job flow sheet, of up to 128 characters.

DescriptionEnter the description of the job flow sheet, of up to 256 characters.

KeywordEnter a keyword for search, of up to 12 characters.

Send as FaxSpecify an address for fax transmission.You can specify a total of up to 100 addresses, using either address numbers or direct input.Important • It is not possible to use wildcard or group dial number specifications.

Address NumberSpecify an address by address number. Enter the address number with the numeric keypad, and select [Save]. The specified address appears in [Recipient Name/Fax Number] in the [Send as Fax] screen.

New RecipientSpecify a new address. Select the item you want to change, and select [Change Settings] to set. The specified address appears in [Recipient Name/Fax Number] in the [Send as Fax] screen.

Delete RecipientDeletes all information for the selected address.

Change SettingsConfirm or change the selected recipient.For information on the settings, refer to “Address Book (Address Number)” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

Send as iFaxSpecify an address for iFax transmission.You can specify a total of up to 100 addresses, using either address numbers or direct input.Important • It is not possible to use wildcard or group dial number specifications.

Note • When [Encryption] is set to [On], [New Recipient] is disabled.

10 System Settings

124

System Settings

10

Address NumberSpecify an address by address number. Enter the address number with the numeric keypad, and select [Save]. The specified address appears in [Recipient Name/E-mail Address] in the [Send as iFax] screen.

New RecipientSpecify a new address. Select the item you want to change, and select [Change Settings] to set. The specified address appears in [Recipient Name/E-mail Address] in the [Send as iFax] screen.

Delete RecipientDeletes all information for the selected address.

Change SettingsConfirm or change the selected recipient.

For information on the settings, refer to “Address Book (Address Number)” of “Setup Menu” under“Chapter 10 System Settings” in the User Guide.

EncryptionSet whether to enable or disable the encryption feature.Note • To enable encryption, select [On] before specifying an address. [On] will be disabled after an

address is specified.

Digital SignatureSelect whether to enable or disable the digital signature feature.

iFax ProfileSelect an iFax profile format.An iFax profile is an agreement between transmitting and receiving iFax machines that limit image resolution, paper size, and other attributes.

iFax Comment (Mail Contents)Enter an iFax message using the keyboard displayed.

Send as E-mailSpecify the recipients for e-mail transmission.You can specify a total of up to 100 addresses, either selecting from the address book or by direct input.Note • If [On] has been selected for [Encryption], you cannot specify a recipient by selecting [New

Recipient].• If selecting [On] for [Encryption] in the [Detailed Settings] screen, enable this item before

specifying the recipients. You cannot select [On] for [Encryption] after specifying the recipients.

Address BookThe recipients can be specified from address book. The specified address appears in [Recipient Name/E-mail Address] in the [Send as E-mail] screen.

New RecipientSpecify a new address. Select the item you want to change, and select [Change Settings] to set. The specified address appears in [Recipient Name/E-mail Address] in the [Send as E-mail] screen.


125

System Settings

10

SubjectEnter a subject using the keyboard displayed.

DeleteDeletes all information for the selected recipient.

Change SettingsDisplays the [Change Recipient Settings] screen, which allows you to check or change the selected recipient.For information on the [Change Recipient Settings] screen, refer to "[Edit Recipient] Screen" (P.45)

EncryptionSet whether to enable or disable the encryption feature.Note • To enable encryption, select [On] before specifying an address. [On] will be disabled after an

address is specified.

Digital SignatureSelect whether to enable or disable the digital signature feature.

File Format Select an output file format. Clicking [Details...] displays the [File Format] screen.For information on the [File Format] screen, refer to "[Output Format] Tab" (P.43).

Transfer via FTP (1), Transfer via FTP (2)Note • Transfer via FTP (2) will appear when Transfer via FTP (1) is configured.

Specify where FTP forwarding is to be stored.

Address BookWhen the server address is registered in Address Book, you can specify the address from Address Book. The specified address appears in the [Transfer via FTP] screen.For information on Address Book, refer to “Address Book (Address Number)” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

File FormatSpecify the output file format.For information on file formats, refer to "[Output Format] Tab" (P.43).

Enter DetailsSelect one of [Recipient Name], [Server], [Save in], [User Name], and [Password] and press the button, to display an input screen.The numbers of characters you can input are as follows.

Recipient Name: Up to 18 characters

Server: Up to 64 characters

Save in: Up to 128 characters

User Name: Up to 32 characters

Password: Up to 32 charactersFor detail information, refer to “Job Flow Sheets” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

10 System Settings

126

System Settings

10

ClearDeletes all information for the selected address.

Transfer via SMB (1), Transfer via SMB (2)Note • Transfer via SMB (2) will appear when Transfer via SMB (1) is configured.

Specify where SMB forwarding is to be stored.

Address BookWhen the server address is registered in Address Book, you can specify the address from Address Book. The specified address appears in the [Transfer via SMB] screen.For information on Address Book, refer to “Address Book (Address Number)” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

File FormatSpecify the output file format.For information on the output file formats, refer to “File Format (Selecting the Format of Scanned Data)” of “General Settings” under “Chapter 5 Scan” in the User Guide.

Enter DetailsSelect one of [Recipient Name], [Server], [Shared Name], [Save in], [User Name], and [Password] and press the button, to display an input screen.The numbers of characters you can input are as follows.

Recipient Name: Up to 18 characters

Server: Up to 64 characters

Shared Name: Up to 128 characters

Save in: Up to 128 characters

User Name: For domain users: Up to 97 characters with the format of “user name@domain name” or “domain name\user name” (the user name and domain name must be up to 32 and 64 characters, respectively) For local users: Up to 32 characters

Password: Up to 32 charactersFor detail information, refer to “Job Flow Sheets” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

ClearDeletes all information for the selected addresses.

Address Book (Address Number)You can store frequently used addresses in Address Book. Select the type of address stored from fax, iFax, e-mail, and server (FTP/SMB).Once an address is registered, you can search for it with [Address Book] of fax, iFax, and E-mail.A total of 500 addresses, including fax, iFax, e-mail, and server (FTP/SMB) can be registered.Note • If the Speed Dial Extension Kit (optional) is installed, you can register up to 999 locations.

• Abbreviated address numbers (001 to 070) are supported by the one touch buttons. These buttons are available for fax and iFax.


127

System Settings

10

• To specify an e-mail or server (FTP/SMB) address (for insertion in the address book), it is not possible to use an address number specified with the numeric keypad, one-touch dialing, or a group dial number.

When selecting [iFax] as the address typeThe following items are added.

For more information on S/MIME communication, refer to "S/MIME Certificate" (P.127).

When selecting [E-mail] as the address typeThe following items appear.

S/MIME CertificateAllows you to make a link with a S/MIME certificate. The S/MIME certificate needs to be registered in advance.In order to link a certificate, select a certificate in a screen displayed when selecting [Create/Change Link]. To delete a link, select [Cut Link].Important • If a linked certificate is deleted due to some reason such as hard disk initialization, the

certificate is delinked from the S/MIME certificate on Address Book. When re-registering the S/MIME certificate, you need to manually link it again.

Note • If many certificates are registered in the machine, it may take a long time to link a certificate.For information on the certificate, refer to the Network Administrator Guide.

Custom Item 1The attribute name set as [Custom Item 1 attribute name] is shown as the item name.You can input any information as an auxiliary item. Up to 20 characters can be used. This item is appropriate for information represented by a shortish character string, such as telephone number, employee number.For more information on the attribute name, refer to "Attribute Name of Custom Items 1 to 3" (P.117).

Custom Item 2The attribute name set as [Custom Item 2 attribute name] is shown as the item name.You can input any information as an auxiliary item. Up to 40 characters can be used. This item is appropriate for information represented by a longer character string, such as company name, department.For more information on the attribute name, refer to "Attribute Name of Custom Items 1 to 3" (P.117).

Custom Item 3The attribute name set as [Custom Item 3 attribute name] is shown as the item name.You can input any information as an auxiliary item. Up to 60 characters can be used. This item is appropriate for information represented by a longer character string, such as company division, company address.For more information on the attribute name, refer to "Attribute Name of Custom Items 1 to 3" (P.117).

S/MIME Certificate

Custom Item 1 Custom Item 2

Custom Item 3 S/MIME Certificate

10 System Settings

128

System Settings

10

Differences in Login Setup/Auditron Administration

This section describes differences from Login Setup/Auditron Administration written in the User Guide.For differences in the setting values, refer to "System Settings Menu List" (P.87).

Remote AccessVerifies a remote accounting server. Can be used to manage user information managed on a remote accounting server. User information cannot be registered on the machine.For information on the settings, refer to “Login Setup/Auditron Mode” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.Important • When switching to or from the remote access mode, the following information is lost.

- All user information- Personal mailboxes and personal job flow sheets

• When a Kerberos server is used as a remote authentication server, if the time of the remote authentication server and that of this machine differs, authentication may fail.

• Remote Access is not available when enabling [TCP/IP - IP Filter] of [Protocol Settings] in [Network Settings] under [System Settings] on the touch screen.

Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.

Guest UserSet whether to allow a user not registered with the remote authentication server to use the machine as a guest user.

Guest PasscordConfigure the guest passcode as necessary. You can enter a 4 to 12-digit passcode.

11 Job Status

This section describes differences from the [Job Status] screen written in the User Guide.

Job Status Screens...................................................................................130

Job Status Overview.................................................................................132

11 Job Status

130

Job Status

11

Job Status Screens

This section describes items on the [Job Status] screen.Note • Items displayed vary depending on the features configured.

[Current and Pending Jobs] Tab

[Completed Jobs] Tab


Print Waiting Jobs

- - User Guide

Document/Job Type

- -

User GuideRemote Terminal/Contents

- -

Status - -

Progress - -


- - The [Job Report] button is displayed on the screen that appears when selecting a job.Prints a job status information report.The name of the report output is [Job Report].

-

Job Status Screens

131

Job Status

11[Stored Documents] Tab

Group Parent Jobs

- -

User Guide

Document No - Job Type

- -

Remote Terminal/Contents

- -

Status - -

Pages - -


Secure Print - -

User Guide

Sample Print - -

Delayed Print - -

Charge Print - -

Private Charge Print

- -

Public Mailbox - -

Undelivered Faxes

- -


11 Job Status

132

Job Status

11

Job Status Overview

The job status feature allows you to confirm the current or pending jobs, as well as completed jobs. You can also cancel printing, or preferentially print pending print jobs.

1 Press the <Job Status> button.

In the [Job Status] screen, the following items can be set.For detail information, refer to “Chapter 11 Job Status” in the User Guide.

Checking Current/Pending JobsLists the current and pending jobs, and displays their details. Also allows you to cancel the current or pending jobs.

Checking Completed JobsDisplays the status of completed jobs. Also displays their details.

Checking Stored DocumentsPrints or deletes documents stored by Charge Print, Secure Print, Private Print, Sample Print, and Delayed Print, and documents stored in a public mailbox. In Undelivered Faxes, you can resend or delete documents.

Job Priority PrintingPrints pending jobs preferentially.

1 2 3

4 5 6

7 8 9

0 #

C

<Job Status> button

Index

133

Index

Index

Symbols[Advanced Fax Features] tab ..............................36[Completed Jobs] tab ........................................130[Current and Pending Jobs] tab ........................130[Edit Recipient] screen ........................................45[General Settings] tab .........................................34[General Settings] tab (E-mail) .................... 40, 45[General Settings] tab (Network Scanning) ........41[General Settings] tab (Scan to Mailbox) ............41[General Settings] tab (Scan to PC) ...................42[Layout Adjustment] Tab .....................................35[Stored Documents] tab ....................................131

Aadding a stamp/date/page number to copies ......29Address Book (Address Number) (System Settings) ..............126Address Number ...............................................126<All Services> button ..........................................15attaching a cover to copies .................................28Attribute Name of Custom Items 1 to 3 (System Settings) .............................................117Attribute Type of Custom Items 1 to 3 (System Settings) .............................................117Attribute Type of E-mail Address (System Settings) ............................................117Attribute Type of First Name (System Settings) 117Attribute Type of Last Name (System Settings) 117Attribute Type of Recipient Name (System Settings) ............................................117Authentication System (System Settings) .........114

BBatch Print ..........................................................58Booklet Creation .................................................26

C<C (Clear)> button ..............................................15calling a stored program .....................................70calling a stored program for Build Job ................70canceling the auto jump destination ...................80<Clear All> button ...............................................15configuring the auto jump destination .................80control panel (standard) ......................................14covers .................................................................28creating a booklet ...............................................26<Custom> buttons ..............................................15

DDefault Job Flow Sheet List (System Settings) .120<Dial Pause> button ...........................................15Digital Signature .......................................... 37, 51

Display Consumables Screen ............................ 90DocuWorks High Compression .......................... 46

EEncryption ....................................................37, 51erasing edges and margin shadows in the document ...................... 25

GGeneral Settings Tab - Features Allocation (System Settings) ........................................................... 112

I<Interrupt> button/indicator ................................ 15

JJob Flow Settings (System Settings) ............... 120Job Flow Sheet .................................................. 72Job Flow Sheets (System Settings) ................. 121<Job in Memory> indicator ................................. 14Job Status ........................................................ 132<Job Status> button ........................................... 14JPEG .................................................................. 46

KKerberos Server 1 through 5 (System Settings) 114

LLDAP Server/Directory Service (System Settings) ............................................ 115<Log In/Out> button ........................................... 14Log In/Out light/button ........................................ 78

M<Machine Status> button ................................... 14Maximum Number of Search Results(System Set-tings) ................................................................ 117

NNetwork Scanning .............................................. 44numeric keypad .................................................. 15

OObject Class of Search Target (System Settings) ............................................. 116one touch button panels ..................................... 15one touch buttons ............................................... 15<Online> indicator .............................................. 14Original Orientation ............................................ 26

PPDF High Compression ..................................... 46

134

Index

PDF/DocuWorks Security/Signature (System Set-tings) .................................................................119PKI (Public Key) Settings (System Settings) ....118Pool Server (System Settings) .........................120Pool Server Login Method (System Settings) ...120<Power Saver> button ........................................14Power Saver light/button ....................................72Print ....................................................................58

RRealm Name (System Settings) .......................115Recipient(s) ........................................................45registering Address Book .................................126Remote Access (System Settings) ...................128<Review> button .................................................14

SS/MIME Certificate (System Settings) ..............127S/MIME Settings (System Settings) .................118Scope of Search from Root Entry (System Settings) ............................................116Search Login Name (System Settings) ............116Search Password (System Settings) ................116Search Root Entry DN (System Settings) .........116Search Time-Out (System Settings) .................117Secondary Server Name (System Settings) .....114Secondary Server Port Number (System Settings) ............................................115sending e-mail encrypted by S/MIME .................51sending e-mail with a digital signature by S/MIME ..............................................................51sending iFax encrypted by S/MIME ....................37sending iFax with a digital signature by S/MIME 37Server Application (System Settings) ...............117specifying the orientation of the loaded documents ..............................................26<Speed Dial> button ...........................................15SSL/TLS Communication (System Settings) ....118SSL/TLS Port Number (System Settings) ........118<Start> button .....................................................15<Stop> button .....................................................15System Administration mode ..............................84system settings menu list ...................................87

Ttouch screen .......................................................14