annual report and accounts 2010

8/8/2019 Annual Report and Accounts 2010

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580/1 0/1MARLOW SEA CADETSTRUSTEES ANNUAL REPORT ON AGTIVITIES FOR YEAR ENDED 31 MAR 10Charity number:300299Unit address:Marlow Sea CadetsTrinity CourtWethered RoadMARLOWSL7 3TZAddress for correspondence:3 Romsey WayAbbey ParkHIGH WYCOMBEHP11 1QPUnit Management Team members (the charity trustees) at the date of the report:Mr Richard Royall*Mr Robert Savidge"Mr Nicholas JonesMr Graham Cooper*Mr Phillip Moore

ChairmanTreasurerCommanding Officer

Note: Those trustees marked with an asterisk above are additionally trustees of the Marlow SeaCadet Unit buildings.Names of other persons who were charity trustees in the financial year preceding thisreport:NoneNature and date of the Unit's constitution (governing document):Governed by Sea Cadet Regulations (2008 Edition)The method(s) adopted for recruiting new trustees and how trustees are elected orotherwise appointed (and by whom) in accordance with the Unit's constitution:Unit Management Team (UMT) members are elected annually at the Annual General Meeting(AGM). UMT members are elected from the membership of the Sea Cadet Unit which is drawnloosely as being those with an interest in the unit. In the event of a vacancy arising during the year(known as a casual vacancy), the UMT have the power to appoint a new UMT member. The UMTmember appointed will serve until the date of the next AGM, after which the post will be filled byelection.The Unit's charitable purpose(s) as set out in its constitution:To help young people towards responsible adulthood by encouraging valuable personal attributesand high standards of conduct, using a nautical theme based on the customs of the Royal Navy.


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The Unit's main activities and achievements for the financial year:The main achievements in 2009/10 were as follows:. lmprovements to the Unit building through work on the new Boatswain's Store, theinstallation of an Information Technology suite, the complete re-surfacing of the grounds anddecoration of the cadet classrooms;e Addition of two new boats to our fleet (a powered tender that was kindly donated and aTrinity 500 pulling boat); and. Recruitment of additional adult volunteers to assist with the training activities of the Unit.Public benefit:The UMC continue to give due regard to the public benefit provided by the Unit in relation to thecharitable purpose of the Sea Cadet movement as set out in the activities and achievements asoutlined above. The aim is to promote the development of young people in achieving their physical,intellectual and social potential as individuals and responsible citizens in a safe environment. Inorder to achieve this, the Unit takes young people from all backgrounds, including where possiblethose with disabilities and develops their skills and abilities by:

. Regular and structured activities with a nautical theme;r Allowing young people to take part in activities connected with the wider Sea Cadetmovement such as seaborne activities, events and competitions at District, Area andNational levels; ando Availability of formal educational achievements whilst taking courses to earn badges andpromotions.Contributions are kept low in order to ensure all those who wish to take part in the activities of theUnit may do so.Reserves policy:The charity trustees' policy aims to maintain unrestricted reserves at a level equating to 3 months'revenue payments in order to safeguard the Unit's on-going activities from any unexpectedfluctuations in income.Unrestricted year-end reserves amounted to E1371.89 equal to 2.5 months' on that basis. Thetrustees aim to increase these unrestricted funds to 3 months' revenue payments throughincreased total cadet contributions by recruiting new members and increased rental income of thehall in 2010111.Designated funds:The Unit holds 5,500 in designated funds for future projects to be carried out in 2O1Ol1'l ascurrently planned.Signed as authorised by the Unit Management Team:

N M Jones, Commanding Officer

R J Royall, Chairmanc/\-w

Note: The independent examination report on the Statement of Account is attached.


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16 Sep 10NOTICE OF ANNUAL GENERAL MEETINGNOTICE lS HEREBY GIVEN that the Annual General Meeting of Marlow Sea Cadets will be heldat the TS APOLLO, Wethered Road, MARLOW, SL7 3TZ at 1930 on Tue 12 Oct 10 to transact thefollowing business.Agenda

1.2.3.

Item

4.5.6.7.8.9.10.

Apologies for absence.Opening address.Minutes of the last AGM for adoption.Matters arising in those minutes.Unit Chair's report.Commanding Office/s report.Treasurefs report and adoption of accounts.Election/re-election of President.Election/re-election of Unit Management Team (UMT) (see notes 1-7).Any other business (see note 8).

LeadChairChairChairChairChaircoTreasurerChairPresidentChair

Notes1. Individuals seeking election to the UMT must have their nomination proposed and seconded.2. Nominations of new members of the UMT can only be accepted if they are submitted inwriting to:

Mr R Royall, 3 Romsey Way, Abbey Park, HIGH WYCOMBE, HP11 1QPTel: 01494 4397633. There are criteria laid down in Sea Cadet Regulations (SCR) as to who is eligible to sit on theUMT. Please see SCR or contact Mr Royall for details.4. Any waiving of these criteria is at the discretion of the Area Business and ManagementDirector.5. Proof of posting is not proof of receipt.6. Nominations of new members need to be received by Mr Royall no later than Fri 8 Oct10.7. All newly elected UMT members will be required to undergo a criminal record disclosure andto sign a declaration indicating that they no reason why they cannot become a charity trustee.8. ltems of any other business will only be considered if they are proposed and seconded inwriting to Mr Royall at least 24 hours before the meeting.


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505/1/1 04 Nov 10See DistributionMINUTES FOR ANNUAL GENERAL MEETING OF MARLOW SEA GADETS ON 12 OCT 10Present Mr R RoyallMr R SavidgeLt (SCC) N Jones RNRCllr D Anson MBEMr J HallMrs J HallMrs S RobertsMrs S DavidsonPO (SCC) C White

ChairTreasurerCommanding OfficerPresident

Non-votino memberApologies Mr I RiddellMr M McCluskeyLt Cdr (SCC) P PiercyMr G CooperMr P Moore

Southern Area ChairSouthern Area Business Management DirectorDistrict Officer

ACTIONITEM 1 - APOLOGIES FOR ABSENCEITEM2-OPENINGADDRESS1. Richard Royall welcomed everyone and thanked them for taking the time toattend the Annual General Meeting.ITEM 3 - ADOPTION OF THE MINUTES OF THE LAST ANNUAL GENERALMEETING2. No corrections were proposed to the minutes of the Annual General Meeting heldon 13 Oct Og.3. Cllr Doug Anson MBE proposed and James Hall seconded their adoption.4. They were adopted unanimously by those present.ITEM 4 - MATTERS ARISING FROM THE MINUTES OF THE LAST ANNUALGENERAL MEETING5. ltem 12 from the minutes of the Annual General Meeting held on 13 Oct 09related to the outstanding payment of a grant from Sea Cadet Headquarters,which lvor Riddell promised to enquire about further. Bob Savidge reported thatthis grant has now been paid.


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ACTIONITEM 5 - REPORT FROM THE CHAIRMAN6. Richard Royall presented a written report (attached).ITEM 6 - REPORT FROM THE COMMANDING OFFICER7. Lt Nick Jones presented a written report (attached).ITEM 7 - PRESENTATION OF THE UNIT ACCOUNTS8. Bob Savidge presented a written report and the Unit accounts (attached).9. Prior to the meeting, the accounts were independently examined by GrahamSweet of Holly Tree House, Henley Road, MARLOW, SL7 2DF, who Bob Savidgethanked for his assistance.ITEM 8 - ADOPTION OF THE UNIT ACCOUNTS10. Cllr Doug Anson MBE proposed and Lt Nick Jones seconded their adoption.11. They were adopted unanimously by those present.ITEM 9 - ELECTION/RE-ELECTION OF THE PRESIDENT12. Cllr Doug Anson MBE volunteered to stand for re-election for 2010111. Therewere no new nominations.13. Richard Royall proposed and Bob Savidge seconded his nomination.14. Cllr Anson was re-elected unanimously by those present.ITEM 1O - ELECTION/RE.ELEGTION OF THE UNIT MANAGEMENT TEAM15. All members of the Unit Management Team (UMT) present volunteered to standfor re-election for 2010111.

Additionally the two absent members had expressed their interest in standing forre-election to the Chair prior to the meeting.There were no new nominations.James Hall proposed and Lt Nick Jones seconded their nominations.All those standing were re-elected unanimously. Elected to the Unit ManagementTeam were.a. Richard Royall;b. Robert Savidge;c. Graham Cooper; andd. Phillip Moore.

16.

17.18.19.


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ACTIONITEM 11 _ ANY OTHER BUSINESS20. Cllr Anson particularly wished to extend his thanks to Bob Savidge for his tirelesswork as Treasurer: applying for grants on behalf of the Unit and spending a greatdeal of time at the building ensuring that the hall was to the required standards ofall those using it.

R J RoyallUnit Chairman, Marlow Sea CadetsTel: (01494) 439763Email:Distribution:Members of the Unit Management TeamMembers of the Unit Instructional StaffSouthern Area Business Management DirectorSouthern Area ChairmanOxon/Bucks District ChairmanOxon/Bucks District Officer


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MARLOW SEA CADETSAnnual General Meeting - 12 October 2010

Chairman's Report

2010 has been a challenging year for Marlow Sea Cadets.We had a disappointing Unit Review in May, which has prompted a programme toinclude an increase in staff support and a cadet recruiting campaign. This is yieldingboth an improvement in cadet numbers and training opportunities. Our aim is toachieve an Efficiency Award in2}ll.Again our cadet Christmas dinner was a great success and we look forward to our St.George's Mess Dinner on Saturday 23 April 201 I - a date for your diaries.Our Unit facilities continue to substantially improve both for cadets and communiqruse, the latter enabling an increased revenue stream. However, funding remains amajor concern - we continue to live hand-to-mouth and have not had the luxury ofbeing able to generate an "emergency fund". Bob will elaborate on the financials andplans - our immediate concerns being a leaking roof and the need for a new fire alarmsystem to enable cadets to benefit from sleepovers whilst attending training courses.On behalf of the Unit I would like to congratulate Nick on his well-deservedpromotion this year - as Bob noted in a recent e-mail reply to one of the daily half-dozen e-mails we receive from Nick - "Don't you ever sleep?"My sincere thanks to Nick, his staff and recent help, and to Bob and Graham for theircontinuing dedicated support of Marlow Sea Cadets. As we have our highs and lowswe have to remember we are all volunteers. Our aim being to provide a safe, trustingenvironment for today's youth, enabling them to discover wider interests and developtheir personal and leadership skills under careful and caring supervision.Bearing that in mind we desperately need sorne help on the Unit Management Team.Apart from Nick, Bob, Graham and I, and I think it is no secret, average over 70.Without a succession plan and new members on the Unit Management Team, the Unitwill be inadequately supported in the future. We are inviting help to bring freshenthusiasm to the team and assistance with fundraising and social events. It is notonerous and at the end of the day it is extremely rewarding to see a vibrant and happygoup of cadets.

12 October 2010


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Commanding OfficerMarlow Sea CadetsFlat 39 Sovereign CourlTotteridge AvenueHIGH WYCOMBEHP13 6XLTelephone: 01494 523331Mobile: 07952922836Email: madowscc @!ooqlemail.comWebsite : http ://u OtS.m S-sc.prq/DarlowOur reference: 505/1/1 0/18 Sep 10

ANNUAL GENERAL MEETING 2O1O - COMMANDING OFFICER'S REPORTThe year from April 2009 to March 2010 was a very difficult one f rom a training point of view for theUnit and, as I highlighted in my last report, we entered this period with a low number of cadets (14in October 2009) who had a relatively poor record of attendance. While we had a number of newstaff in the process of joining the Unit, we were not able to retain all of them for a number ofreasons and, as a result, by the end of November we had reverted to only four members of staff(two uniformed and two civilian instructors).As a result of these poor cadet and staff numbers (and the requirement for continued training todevelop those staff members who were in the Unit) the qualifications achieved by the cadets andtotal number of training days fell dramatically. These results, even when they were combined withour continued, exceptionally high standards of health and safety, led to a low score in our annualUnit Review by the District and Area teams.Shortly after this Unit Review, however, we welcomed the Area Officer, Commander Andy GilesRN, to inspect our biannual Royal Naval Parade. The cadets excelled themselves on the evening,demonstrating a very good standard of ceremonial and performing well in a very difficultseamanship display, Even with this though, the combined result of the Unit Review and RoyalNaval Parade was that the Unit did not achieve pennant standard for the first time since 2006.As we move into 2010/11, a number of things in the Unit are picking up. Petty Officer Kelly Searlesjoined the instructional staff at the beginning of the summer bringing with her a great deal ofknowledge and experience. She has quickly taken on the role of Training Officer within the Unitand the improvements to the structure of the training the cadets are receiving have beenimmediately apparent.The Assistant District Officer, Lieutenant Andy Searles, has also been assisting the Unit withregards to recruiting and a drop of 315 leaflets to six local schools at the end of the last school yearhas led to a dramatic influx of new cadets, with eight new cadets joining (and staying) over thesummer holidays, which is traditionally a very difficult time to recruit. As a result of both of theseimprovements, we currently have 18 cadets in the Unit (10 seniors and 8 juniors), all of whom areattending more regularly than was the case this time last year.We are also continuing our excellent relationship with our affiliated ship, HMS ARK ROYAL. Justlast month, six cadets and two instructors from the Unit were able to stay on board learning moreabout the each of the different departments of the ship. Additionally we have provisionally plannedtwo more visits over the next six months in November and February respectively. As I mentionedlast year, this affiliation continues to be a feature that sets us apart from other local youthorganisations and, in fact, many other Sea Cadet Units.


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The last few months has also seen two cadets represent the Unit and the District at the AreaSwimming Competition. Junior Cadets Major and Searles both did extremely well, especiallyseeing as they were very new to the Unit themselves, coming back with a number of medalsbetween them!While I feelthat the points highlighted above are very promising, there is still a lot more work to bedone for the Unit to reach its great potential. I hope that through the continued hard work of theinstructional staff (supported by those on the Unit Management Team), we will be able to helpencourage our cadets to get far more out of the Sea Cadets: gaining a larger proportion of the vastarray of qualifications available, taking part in competitions both at a local level and further afield,and participating in local community events, such as the Regattas, the Carnival and the rapidlyapproaching Remembrance Parade./J14N M JonesLieutenant

2


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The Sea CadetsMarlow Unit

Treasurer's Repo rt 2009 /10This year we have made considerable progress with the refurbishment of theu'orkshop/bosun's store with a donation of f,4000 from HQ and rvill have it completedbefore the winter sets in. tn addition lve have decorated the computer room andpurchased new desks, also u,e decorated the senior cadets room and the uppercorridor. Hence the unit is now beginning to look in very good condition.For the cadets rve acquired a new boat at a cost of f 1,250, which rvill hopefully givethe cadets lots of fun in the coming years. We are very gratefrrl for the donation ofcomputers for the cadets and the ofTicers, including the time given for theirinstallation.The car park has been re-surfaced for f,l,600, which has made the whole area saferand makes the unit look far more attractive to renters.On the dolwside we have had major expense rvith our sewage system where after 25years they have failed. Hopefully they will last at least 5-10 years more. Also wehave significant expense in maintaining the main deck heating system plus the hotwater and heating system in the rest of the unit, both of these may need replacement inthe next year or so.Insurance of over fI,200 is a major cost and rve have been informed that HQ isnegotiating with the insurers for a considerable reduction in 2010.The roof is still a m{or problem with rvater coming through to the main deck and aclassroom We have an estimate of f,8,600 to have the retaining bolts replaced wherenecessary and to coat the whole roof with a plastic material that has a 10 yearwarran$. We are currently endeavouring to raise the funding for this work.The day-to-day costs of running the unit erceeded f6,000, including a f,900 creditnegotiated with Thames Water. Our major expense of f6,900 was for repairs andrefurbishment of the buitding.Due to the loss in cadet numbers subs fell by near 50%. Fund raising fell byapproximately the same percentage, the major cause being bar takings.Rent fell by f700 to f3,100, as rve lost income during the snow and long winter, andtlo long-term renters never recovered and closed down-

Registered Charity No. 300299Wethered Road. Marlow. Bucks SL7 3AHUnit Tel: 01628 475629 Email: [email protected] web: http//units.sea-cadets,org/marlow


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Donations rvere high at f,13,000 as against f9,000 the previous yoar. This was mainlydue to the f4-000 grant from HQ towards the refirbishment ofthe workshop/bosun'sstore.The balance of income over expenditure of f,2,900 is good but the majority of this isreserved against specific projects. Of the f,6,900 held in our current account we havethe following reserves against specific proJects where we have received donations:{1,500 for the workshop, f,3,000 for the roo{ f,l,000 for the toilets/flooring. Thisleaves us r,vith just one and half months of daytoday running costs. It is thereforecritical that we continue to apply for funding from all sources for projects and equallyimportantly running costs, which barely get covered by subs, fundraising and rent.On behalf of the Cadets. Officers and UMC I would like to thank all the individualsand organisations for their donations and support, and Graham Sweet for auditing theaccounts.We are delighted ttre unit is still viable and helps our cadets achieve their ultimatepotential and at the same time have fun while having respect for their fellow cadets,the community and the environment.

R.B. SavidgeTreasurer and Trustee


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I am reporting on the accounts of the Trust for the year ending March 31,t 2010The Charities Trustees have prepared the accounts.I have examined them and followed the Directions of the Charities Commissionapplicable for receipts and payment accounts.In connection with my examination no matter has come to my attention.

Graham Sweet B.Sc(Hons); M.ScHolly Tree House, Henley Road, Marlow, Bucks, SL7 2DF

21't September 2010


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1 April 2009 - 31 March 2010Income & Expenditurelncome2008/9

14545.58

Marlow Sea Gadets

-354.29-250.00-450.30-121.00

-1111 .84

Building CostsElectricWaterGasSecurityWasteBT/TalktalklnsuranceLegalCleaningMiscRepairsCadetsAdminDist LevyUniformBandSubsMiscActivitiesBoatsFundraisingSt. George's DinnerRegattaBag PackingSkittlesBarRentDonationsBank interest

Expenditure2008t9

767.00600.001080.00766,02409.63225.061233-620.00

2411.550,007052.70

0.000.0012.O10.00-e14.50323.22819.44

343.41

Expenditure2009t10

760.00138.931158.00424.564',19.24234,691272.940.00

1903,0910.32

6932.66-91.4870.000.00

0.oo-460.0057.25-2'1.12

1510.65

lncome2009110

15129.16

-2287.43-3778.00-8967.000.00

-15032.4396.73

13254.43

1065.30

14319.73

-519.06-435.000.00-165.14-54.57 -1173.77

-3085.00-12994.93

-17253.702933.97

TotalsBalance of Expenditure/lncome


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Marlow Sea GadetsAssetsl FundsI April 2009 - 3f March 2010Closinq Balance as at 31 March 2009NatWest 4100.40C/O Tin 104.03 4204.49Expenditure over income for year 200819 96.73

Glosinq Balance as at 31 March 2010NatWest 6871.89C/O Tin 266.51 7138.40Income over expenditure for year 2009/10 2933.97

annual report and accounts 2010

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