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BristolOlderPeople’sForumCIOTrusteesAnnualReport&Accounts Charitynumber:1162616

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BristolOlderPeople’sForumCIOCharitableIncorporatedOrganisation

Charitynumber:1162616

AnnualReport&Accounts1April2017to31March2018


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AnnualReport&Accounts1April2017to31March2018CONTENTS PageTrustees’AnnualReport

ReferenceandAdministrativedetails 3ReportoftheTrusteesfortheperiod1April2017to31March2018 4Objectivesandactivities 4Achievementsandperformance 5Financialreview 12Structure,Governance&Management 13

IndependentExaminer’sReport 15AnnualAccountscomprising StatementofFinancialActivities 16 BalanceSheet 17 NotestotheAccounts 18


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ReferenceandadministrativedetailsCharityname: BristolOlderPeople’sForumCIORegisteredcharitynumber: 1162616Registeredofficeandoperationaladdress: c/oAgeUKBristol,CanningfordHouse,38Victoria

Street,Bristol,BS16BYCharityTrusteesTheTrusteesandofficersservingduringtheyearandsincetheyearendwereasfollows:JudithBrown(Chair)StephanieBatterbury(Treasurer)GrahamOwenBriscoeDavidElsonPatFosterGloriaMorrisGillianSewardJennySmithTonyWilsonIanBickerton(appointed26thApril2018)NoTrusteeshaveresignedsince31March2018.BankersUnityTrustBank,NineBrindleyplace,Birmingham,B12HBTriodos,DeaneryRoad,Bristol,BS15ASIndependentExaminerRupertTaylorStaffForumProjectManager KBowersFinance&AdministrationManager YPot


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ReportoftheTrusteesfortheperiod1April2017to31March2018TheTrusteespresentitsAnnualReportandIndependentExaminer’sReportfortheperiod1April2017to31March2018.ThefinancialstatementshavebeenpreparedinaccordancewithAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardsapplicableintheUKandtheRepublicofIreland(FRS102)(effective1January2015)-(CharitiesSORP(FRS102).ObjectivesandactivitiesTheobjectsofBristolOlderPeople’sForumCIOare:1) TopromotesocialinclusionforthepublicbenefitbyworkingwiththoseintheCityofBristol

whoaresociallyandeconomicallyexcludedonthegroundsoftheirage,relievingtheneedsofsuchpeopleandsupportingtheirparticipationinsociety.

2) ThereliefofpovertyandsicknessandthepreservationandprotectionofgoodphysicalormentalhealthamongstpersonswhoareinneedasaresultoftheirageintheCityofBristol.

Infurtheranceoftheseobjects,theTrusteesshall:a. Increase,co-ordinateandprovideinformationaboutopportunitiesforoldermembersofall

ofBristol'scommunities;b. Giveolderpeopleavoiceandfacilitatetheirengagementwithserviceproviders,soasto

influencethequalityandrelevanceoflocalservicesandprovisionsandsobettermeettheneedsofpeopleover55

c. ResearchorparticipateinresearchintothecausesandeffectsofsocialexclusionofolderpeopleintheCity

d. Promoteactivitiesthatsupportthehealthandwell-beingofolderpeopleinBristolPublicBenefitTheTrusteeshavehadregardtotheCharityCommission'sguidanceonpublicbenefitandendeavourtoimplementtheminallthecharity'swork.Themainactivitiesundertakentofurtherthecharity’sobjectsforthepublicbenefitaredetailedinthefollowingpagesasfollows:● OpenForumMeetings

● Representation

● Newsletters

● MembershipandSurvey2017


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Achievementsandperformance2018sawthe25thyearinwhichBristolOlderPeople’sForumhasservedtheCity,andwecontinueourworkonchangingthestereotypesofolderpeopleas‘inactive,passiveanddependent’,to‘active,independent’andabletousetheopportunitiesthatexisttoexercisetheirskillsandlifeexperienceforthegoodofthecommunityasawhole.Ourmanifestoisayearoldandwecontinuetoworktowardsitsimplementationinthesedifficultandeverchangingtimes.WhilethewithdrawalofourgrantfromBristolCityCouncilhasmeantmuchofourenergyhasbeenofnecessitydevotedtowritingfundingapplications,wehavecontinuedtoworktokeepourmembersinformedsothatolderpeople,manyofwhomarenoton-lineandsufferdigitalexclusionareawareofissuesthataffectthem,andareablethereforetotakeinformeddecisions.OurnewslettersandOpenForummeetingsarethemeansbywhichwecommunicatewithsuchpeople;althoughwehaveanincreasingnumberofmembersnowonemail(from294lastyearto336thisyear),thevastmajorityofmembersprefertoreceiveprintcopiesoftheirnewsletterastheyarenotonline.Our2017membershipsurveyshowedthatwhilenumbersofolderpeopleonlineincreasedto55%(comparedto49%in2015)oftheremainder,33%hadnointerestorintentionofbecomingdigital,evenwhenofferedcheapcomputersandfreetraining.Ofthosethatareonline,only25%wishtogettheirBOPFnewsletterbyemail(weknowthatconfidence/frequencyofonlineuseisanissueformany).Sotheneedforourservicesremainsandisunlikelytochangeforsometime.Whileourmembershipisveryslightlydown,interestinBOPF.continuestoincrease,andournewslettersandregularupdatesreachnotonlyourmembersbutaneverincreasingemaillist(circa1400)ofinterestedorganisationswhoworkwitholderpeoplewhomwecall‘Supporters”-thesearecitywide.OurChairhasbeenDeputyChairofBristolAgeingBetter,sincetheinceptionoftheLotterybidwhichbrought5.9millionpoundsintothecityforprojectstoeaselonelinessandisolationinolderpeople,andthispartnershipcontinuestobringpeopletogetherandnewlifeintocommunities.Wehaveformeda‘VoiceandInfluence’PartnershipwithsomemembersoftheoldBristol“BEING”group(Equalities’InfluencingandNetworkingGroup)andwithanewleadbody,TheCareForum,withwhomweareseekingtoraisefundingforEqualitiesfromtheCityCouncilforathreeyearperiod.Thesecollaborationsshowourintentiontoworktogetherforthegoodofallolderpeopleinthecommunity.Asweremainthebiggestorganisationrunbyandforolderpeopleinthecity,weareconstantlysoughtoutbyresearchersofalldescriptions.Thisyearwecametotheendoftwoprojectswith


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theBristolUniversity;onefiveyearprojectdealingwiththeuseofaparticularmethodofusingG.P.time,withmulti-morbiditypatients,andanotherthreeyearresearchintotheuseoftechnologyinlocalhousing.Wehavealsobeenapproachedby‘IndependentAge’,thenationalbody,toprovideafocusgrouponmethodsoffundingcare;UniversityoftheWestofEnglandaboutresearchintohealthandwalkingwhichisongoing;andaprivatecompanywishingtogatherourmembers’viewsonhometechnology.Itisgoodtoknowthatourmembers’viewsarebeingrepresentedinsomanyways.OurManifestoisakeystrategicdocumentandhasenabledeffectivecommunicationwithmanydecision-makersandpartners.SomewaysinwhichwecarriedoutaspectsofourmanifestoincludeworkingwiththeDeputyMayorAsherCraigandFirstBusonhowtodeliverthenew“SafeJourneyCard”whichfoldstoindicatevariousconditionsandcouldbeshowntobusdrivers,e.g.“PleasebepatientIamvisuallyimpaired”,andwithBristolCityCounciltodesignaleaflettoencouragepeopletoattenda“StayingSteady”classforpeoplewhohadpreviouslyhadafall.Avolunteer(whoworksintheprivatesector),isworkingforustwohoursaweekfor6months.ShehaskepttheprofileofourSkydivers’,TonyandZia,highonsocialmedia,byregulartweetsandupdatesinlocalpapersandourwebsite.Wehaveover950followersonTwitter(https://twitter.com/BristolOPF)andaredevelopinganewFacebookpage.BOPFisoftencalleduponbylocalBBCRadiototalkaboutissuesaffectingolderpeople,andhasaplaceontheDiversitypanelofITV.MembersoftenappearonUjimaRadioonthe‘Babbers’programmeforolderpeople.OpenForumMeetingsOuropenforumsareanopportunityformembers,andothers,togettogether,interact-andmostcriticallyprovideachancetomeetandquestion/influencekeydecisionmakersaffectingtheirlives.Thespeakersaregiventheopportunitytomeetandlistentoolderpeople.Someofourmeetingswereheldcentrally,witheasybusaccess,andotherswereinmoreoutlyingareasofthecitytoenablepeopletoattendwithouthavingtotraveltoofar,andtoattractnewattendees.ThevenueswereBristolBaptistChurch,MonicaWillsHouseandBartonHillSettlement.Wepubliciseourmeetingsinournewsletter,onourwebsiteandsocialmedia.OpenForumattendance 2017-18 2016-17Noofmeetings 9 8Members 274 202Non-members 152 92Total 426 294


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In2017-2018weheldatotalof9meeting-8OpenForummeetingsandourAGM,mosthostingavarietyofspeakers.Weattracted426attendeesofwhich274weremembers.Thisisatotalattendanceincreasecomparedtolastyearof132attendeesor45%.Weworkhardtoselectandinvitespeakersinresponsetothewishesandneedsofourmembersandcurrentclimateandchallenges;tofulfilourobjectsforthepublicbenefitaligningwithourManifestoandwiderinfluencingwork.Lastyear’sspeakersincluded:1. OF7,13Apr2017,MonicaWillsHouse

LizLloyd,ProfessorofSocialGerontology,SchoolforPolicyStudies,UniversityofBristol,Promisingpracticesinresidentialcarehomes:findingsfromthe‘HealthyAgeinginResidentialPlaces(HARP)project’

2. OF8INFORMATIONDAY,25May2017,BroadmeadBaptistChurchHomeInstead,ChangingtheFaceofAgeing,JohnMoore,DirectorWomen’sIndependentAlcoholSupport,Alcohol:What'sDifferentforWomen?DrPatsyStaddon,ChairWAIS,HonoraryResearchFellow,UniversityofWolverhamptonBristolDrugsProject,MikeSwanstonOlderMen(65+),SocialEngagement&CombatingLoneliness,DrPaulWillis,SeniorLecturerinSocialWork,TheSchoolforPolicyStudies,UniversityofBristolHomeStart,SupportandFriendshipforFamilies,JennyHarris,HomeStartTrusteeAlzheimer’sSociety,EmmaFlannery,GroupActivitySupportManagerTherewere9STALLSincludingthe6speakersandthefollowingadditionalorganisations:BristolCommunityHealth,Libraries&StMonicaTrust

3. AGM,29Jun2017,BroadmeadBaptistChurchMayorofBristol,MarvinRees-BristolOlderPeopleandtheFutureLordMayorCllr.LesleyAlexander-BOPFPresident

4. OF1,10August2017,BroadmeadBaptistChurchInpartnershipwithBristolEqualities’InfluencingandNetworkingGroup(BEING),BristolBMEVoice,BristolDisabilityEqualityForum,BristolMultiFaithForum,BristolOlderPeople’sForum,BristolWomen’sVoice&LGBTBristolIntroductionbyAsherCraig-BristolDeputyMayor,ResponsibleforCommunities(PublicHealth,PublicTransport,Libraries,Parks)BristolCityCouncilConsultations,YOURNEIGHBOURHOOD,YOURSUPPORT,YOURSAY!AdultCare,NeighbourhoodPartnerships&PublicToilets,LibrariesEachconsultationwasataseparatetable,andwasrepeatedthreetimes,sothateveryonecouldattendeachone.BristolCouncilVoiceandInfluenceCommissioningPlanConsultation,WandaKnight,


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EqualityandCommunityCohesionOfficer

5. OF2,21Sept2107,BroadmeadBaptistChurchNHSBristolCommunityNavigatorsService,GemmaHolder,CommunityNavigatorCoordinator,LauraThacker,NorthServiceBOPFSurveyfindings:KarenBowers,BOPFForumManagerAvonandSomersetPolice&CrimeCommissioner,ProtectingtheVulnerablefromHarm-SueMountstevens

6. OF3,1Nov2017,BartonHillSettlementDisabledGo-AccessibilityCheckerinBristolandtheUK,EmilyEdgar,PartnershipsManagerSeniorTradingStandardsOfficer-SharonSawyers,ConsumerRightsandHowtoAvoidCommonScams

7. OF4,14Dec2017,BroadmeadBaptistChurch(cancelledduetoemergencyvenueclosure)

8. OF5,8Feb2018,BroadmeadBaptistChurchBristolDementiaActionAlliance,IsBristolaDementiaFriendlyCity?TonyHall,ChairBristolCityCouncilFallsPreventionProgramme,StayingSteady-newstrengthandbalanceexerciseprogrammeLynnStanleyMSc,PublicHealthPrincipalBristolCommunityTransport,CommunityTransport-ConnectingCommunitiesandPromotingSocialInclusion,PhilipParry,TransformationManagerOystaTechnology,DiscoverhowIndividualsareBenefittingfromMobileTelecareJamieCole

9. OF6,29Mar2018,BroadmeadBaptistChurchFirstBus,Bristol’sBusesAreForYou!JamesFreeman,ManagingDirector&RobPymm,CommercialDirectorSecureMetersLtd,AssistedLivingTechnology,RobPadwick,OccupationalTherapistandPeterLloyd,Engineer

Lastyear’sconsultationsincluded:● BristolCityCouncilConsultations,YOURNEIGHBOURHOOD,YOURSUPPORT,YOURSAY!

AdultCare,NeighbourhoodPartnerships&PublicToilets,Libraries● BristolCouncilVoiceandInfluenceCommissioningPlanConsultation,WandaKnight,

EqualityandCommunityCohesionOfficer

Ourmeetingregisterscapturemembers’names,andalsonamesofnon-memberswhetherolderpeoplewhomaythenjoin,orpeopleworkingwitholderpeopletheretogatherinformation.Weseenewfacesateverymeeting,wearealwaysopentoeveryoneandourmeetingsarefreeandfullyaccessible.Wecaptureviewsofattendees,andsomebasicsocio-geodemographicinformation.TheviewsincludefeedbackonBOPFandourmeetings,butalsotheimpactBOPFmembershiphasorhashadonthem.


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Wecontinuallyrespondtofeedbackinourchoiceofspeakers(wehavenoshortageofpeopleaskingtocomeandspeak)andourmeetingformat.Thereisalwaystimeformembers/attendeestoraiseissuesofimportancetothemincludingsuchlocalpetitionsorcampaigns,andsocialtimetocatchupwitholdfriendsormakenewones.RepresentationWehaverecruitedanewTrusteethisyear,IanBickerton,whohasconsiderableexperienceinhealthandsocialcare.OurTrusteesareallgreatrepresentativesonotherbodiessuchasBristolHealthPartners,AgeFriendlyCity,theOneCityPlan,theMayor’sOffice,Transport,theSouthWestSenior’sForums,Healthwatch,BristolCommunityHealth,theHealthandWellbeingBoard,theBlackCarers’Network,GoldenAgers,MalcolmXElders,DhekBhal,theGreaterBedminsterOlderPeople’sForum,theNationalPensionersConventionandVoscur.Othermembersregularlyrepresentusatcommunityeventsthroughoutthecity,includingPride,theCelebrationofAgeFestival(inwhichwehaveplayedamajorpartsinceitfirstbegan)andastallinBristolRoyalInfirmary.Atalltheseeventswereachouttoolderpeople,informing,listening,findingouttheiropinionsandneeds,andatthesametimemodellingtheroleofolderpeopleasactiveandinvolved.TheOlderPeople’sPartnershipBoardofBristolCityCouncilisunderreviewandBOPFisattheheartofthediscussions.Membership 2017-18 2016-17Totalmembers 31Mar18:2707 31Mar17:2747Newmembers 67 69Ceasedmembers(movedordeceased)

107 67

Membersonemail 336 294Ourmembersareloyalandtrustandrespectus;theyrarelyaskto‘leave’.Iftheyceasebeingmembersitisusuallybecausetheyhaveeithermovedawayorhavedied.Wecontinuetodevelopandaddnewdatatoourdatabase-theseincludecapturingGDPRconsentrecords.Weencourageourmemberstoreceiveournewsletterbyemailinordertoreduceournewsletterprinting,mailingandpostagecosts.Thetotalnumberofnewmembersthisyearisalmostthesameasthepreviousyear,howeverthenumberofmembersleavinghasincreased.Ourmembersonemailcontinuetoincrease.Wemustmakeaspecialnoteofandthankstotwoofourmembers,ZiaHaqueandTonyWilson,


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who,hearingofthelossofourgrantvolunteeredtodoaskydivetoraisefunds.Tonyis81.Thismagnificenteffortraised£903.MemberSurvey2017MemberSurvey2017-Socio-demographics.BOPFhasover2700membersacrossthecityinc2300households.Wesurveythemregularly(lastin2015)andreceivehighreturnrates.Inspring2017wesentaquestionnaireandhad292responses.Herearethefindings:

• 68%havetheamountandtypeofsocialcontacttheywant(12%don’t)• 40%disagreethattheycaninfluencedecisionsthataffecttheirlocalarea(32%agree)• 38%contributetotheircommunityatleastmonthly.Ofthosethatwouldliketodomore,

illhealth/mobility/disabilitybarriersmentionedmost• 55%areon-line(anincreasefrom49%in2015);ofthosethatarenot,33%havenowishto

join.• Ofthosethatareonline,only25%wishtogettheirBOPFnewsletterbyemail(weknow

thatconfidence/frequencyofonlineuseisanissueformany)• Nearly50%ofmembersagreebeingaBOPFmemberhasmadethemmoreconfident(only

10%disagree),andasimilarnumberagreeBOPFhasenabledthemtofeelmorepositiveandtohavetheirsay,beheard.

• 55%agreeBOPFhasmadethemfeelpartofacommunity(only10%disagree)• 86%ofmemberssaytheyare‘betterinformed’asaresultofBOPFmembership• Over60%haveactedonsomethingtheyhavereadinnewsletter,orrespondedtoa

consultation,signedapetition,and/orvolunteeredfortheircommunity–manyofthemhavedoneseveralofthese.

Somecommentsfrommembers:“Speakersareinformativeandinteresting;it’sgreattobeabletoaskthemdirectquestions”“Greattomeetlike-mindedpeoplenotpreparedtojustfadeaway”“Olderpeopleneedhelptotakepartinthecommunity”“Bringingpeopletogetherandallowingpeopletofeelapartofsomethingifyouwishtodoso-notsoaloneandyourinformationismuchappreciated”“Togetheryoufeelabletodothingsandachievesomething;aloneyouarethelonevoiceinawildernessofprofessionals”“Ikeepthenumbersinthenewsletterbythephoneandpasstheinformationontoothers”“Ihavenoothersourceforthistypeofinformation”Therearemanymore,andsomecasestudiesofmemberscanbefoundonourwebsite.


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WhoareBOPFmembers?

• 64%areaged75+(only6%under65)• Morelikelytobefemalethanmale(especiallysurveyrespondents)• 89%heterosexual• 40%identifyasdisabled• 59%experienceatleastonedisability/longtermlimitingillnesscondition/sensoryor

physicalimpairment(e.g.25%hearingimpairment)• 8%BME/mixedheritage/other(representativeforouragegroupsinthecity)• 70%Christian(probablyrepresentativeforagegroups–wewillbecheckingagainstcensus)

Ourmembersliveacrossthecityincludingareaswithhighindicesofdeprivation(e.g.32inLawrenceHill,223inKnowle&Filwood,40inSouthmead,71inEaston,109inStockwoodetc.)NewsletterWeproduce3newslettersayearandeachhasareachofover4000.Ourmembersreceivethemdirectlyandwealsodistributetolibraries,communitycentres,carehomesandmore.OurnewslettersareclearlytargetedatthoseolderagecohortswithinBristol-over75s,mostofwhomarenotonlineandmaysuffermultipledisadvantagesthroughhealthordisabilityorcaring.ThenewslettersectionsbroadlyreflecttheManifestothemes,andenableself-carethroughsignpostingandprovidingtelephonenumbersforthemanysupportorganisationsinthecity.Wedosignpostsupportforgettingonline,andwealsoencouragememberstoreceivethenewsletterbyemailifpossible-thenumberdoingthishasincreasedthisyearto336comparedto294lastyear.Wealwaysincludeourfull,named,contactinformation,andarealwaysopentocomments.Wecarrysomepaid-foradvertising,andhavetobeselectiveabouttheeditorialwewriteaswegetanever-increasingnumberofrequests.OurSpringissue55wassponsoredbyBristolHealthPartnerswhoalsodistributed615copiestoCommunity&LeisureCentres(285),GPsurgeries(114)andLibraries(216).


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FinancialreviewAttheendofthisyeartherewas£4714inunrestrictedreservesmainlyduetoadecreaseinsalarycostsastheForumManagerleftinJanuary2018.GoingconcernWehavesignedathreeyearcontractworth£60,000withBristolCityCounciltogetherwithourVoice&Influencepartnersforcommissioningequalitywork,startingfromMay2018.WealsoreceivedasmallgrantfromBABParticipatingNetworkfortwoyearsof£2225peryear.AfurtherapplicationhasbeenmadetoBristolOlderPeople’sFundingAllianceTransformationFundandweareawaitingtheresultofthat.Wewillalsocollectdonationsfrommembersviameetingsandanannualappeal,andattractincomeforadvertisinginthenewsletter.ThereforetheTrusteesareconfidentthatthecharityisagoingconcernandwillremainsoforthecomingfinancialyear.ReservespolicyTheTrusteeshavesetapolicyofmaintainingunrestrictedreservesequivalenttosixmonths’expenditure.Atpresentthereisadesignatedreserveforanexitstrategyof£18,000,whichisapproximatelysixmonths’expenditure.Thisisreviewedannually.RiskmanagementTheTrusteeshaveidentifiedthepotentialriskstotheorganisation,andrankedthemaccordingtolikelihoodandseverity.Foreachrisktheyhaveidentifiedaresponsibleperson,andtheriskregisterisreviewedateveryregularmeetingoftheTrustees.


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Structure,governanceandmanagementGoverningdocumentBristolOlderPeople’sForumCIOisaCharitableIncorporatedOrganisationgovernedbyitsConstitutiondated30June2015.Anyoneovertheageof55canbecomeamemberandon31March2018therewere2707members.RecruitmentandappointmentofTrusteesPotentialTrusteesareidentifiedbytheChairpersonandotherTrusteesorthroughappropriateadvertisement,andareinvitedtoattendaboardmeetingbeforedecidingwhethertoacceptappointment.AllTrusteesmaystandforre-electionbymembersattheAGMandlastyear9didso.Wehavesubsequentlyappointed1newTrusteestotheboardbasedonvotesfromexistingTrustees,andtheyaddkeyskills,experienceandnetworkstoourwork.TrusteeinductionandtrainingNewTrusteesreceiveinformationonrolesandresponsibilitiesandaredirectedtoCharityCommissionGuidance.Theregisterofinterestsisreviewedateachmeeting.Trusteesareencouragedtoattendappropriateexternaltrainingandnetworkingeventswherethesewillfacilitatetheundertakingoftheirrole,andmanyhavetakenleadrolesonareasofourmanifestotoenablefocussedknowledgebuildingandinfluencingwork.OrganisationTheboardofTrustees,whichcanhaveupto15members,administersthecharity.Theboardmeets6timesayear.TheTrusteesdelegatetheday-to-dayoperationsofthecharitytotheProjectManagerandtheFinanceandAdministrationManager.NoneoftheTrusteesreceiveremunerationorotherbenefitfromtheirworkwiththecharity.Anyconnectionbetweenatrustee/staffmemberofthecharitywithasupplieroranyothercontractualrelationshipmustbedisclosed.Inthecurrentyearnosuchrelatedpartytransactionswerereported.


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Trustees’responsibilitiesinrelationtothefinancialstatementsThecharityTrusteesareresponsibleforpreparingaTrustees’annualreportandfinancialstatementsinaccordancewithapplicablelawandUnitedKingdomAccountingStandards(UnitedKingdomGenerallyAcceptedAccountingPractice).ThelawapplicabletocharitiesinEnglandandWalesrequiresthecharityTrusteestopreparefinancialstatementsforeachyearwhichgiveatrueandfairviewofthestateofaffairsofthecharityandoftheincomingresourcesandapplicationofresources,ofthecharityforthatperiod.Inpreparingthefinancialstatements,theTrusteesarerequiredto:• selectsuitableaccountingpoliciesandthenapplythemconsistently;• observethemethodsandprinciplesintheapplicableCharitiesSORP;• makejudgementsandestimatesthatarereasonableandprudent;• statewhetherapplicableaccountingstandardshavebeenfollowed,subjecttoanymaterial

departuresthatmustbedisclosedandexplainedinthefinancialstatements;• preparethefinancialstatementsonthegoingconcernbasisunlessitisinappropriateto

presumethatthecharitywillcontinueinbusiness.TheTrusteesareresponsibleforkeepingproperaccountingrecordsthatdisclosewithreasonableaccuracyatanytimethefinancialpositionofthecharityandtoenablethemtoensurethatthefinancialstatementscomplywiththeCharitiesAct2011andtheapplicableCharities(AccountsandReports)Regulations.Theyarealsoresponsibleforsafeguardingtheassetsofthecharityandtakingreasonablestepsforthepreventionanddetectionoffraudandotherirregularities.TheTrusteesconfirmthattothebestoftheirknowledgethereisnoinformationrelevanttotheIndependentExaminationofwhichtheExaminerisunaware.TheTrusteesalsoconfirmthattheyhavetakenallnecessarystepstoensurethattheythemselvesareawareofallrelevantfinancialinformationandthatthisinformationhasbeencommunicatedtotheExaminer.ApprovedbytheTrusteeson14thJune2018andsignedontheirbehalfby:.................................................................. ................................................................JudithBrown StephanieBatterburyChairperson Treasurer


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Independentexaminer'sreporttotheTrusteesofBristolOlderPeople’sForumCIO

Ireporttheaccountsofthecharityfortheperiodfrom1stApr2017to31stMarch2018whicharesetoutonpages16to24.RespectiveresponsibilitiesofTrusteesandexaminerTheTrusteesareresponsibleforthepreparationoftheaccounts.TheTrusteesconsiderthatanauditisnotrequiredforthisyearundersection144oftheCharitiesAct2011(theCharitiesAct)andthatanindependentexaminationisneeded.Itismyresponsibilityto:•examinetheaccountsundersection145oftheCharitiesAct;•followtheprocedureslaiddowninthegeneralDirectionsgivenbytheCharityCommission(undersection145(5)(b)oftheCharitiesAct);and•statewhetherparticularmattershavecometomyattention.Basisofindependentexaminer’sstatementMyexaminationwascarriedoutinaccordancewithgeneralDirectionsgivenbytheCharityCommission.Anexaminationincludesareviewoftheaccountingrecordskeptbythecharityandacomparisonoftheaccountspresentedwiththoserecords.Italsoincludesconsiderationofanyunusualitemsordisclosuresintheaccounts,andseekingexplanationsfromtheTrusteesconcerninganysuchmatters.Theproceduresundertakendonotprovidealltheevidencethatwouldberequiredinanaudit,andconsequentlynoopinionisgivenastowhethertheaccountspresenta‘trueandfair’viewandthereportislimitedtothosematterssetoutinthestatementbelow.Independentexaminer'sstatementInconnectionwithmyexamination,nomatterhascometomyattention:1 whichgivesmereasonablecausetobelievethat,inanymaterialrespect,therequirements:

• tokeepaccountingrecordsinaccordancewithsection130oftheCharitiesAct;and• toprepareaccountswhichaccordwiththeaccountingrecords,andcomplywiththe

accountingrequirementsoftheCharitiesActhavenotbeenmet;or

2 towhich,inmyopinion,attentionshouldbedrawntoenableaproperunderstandingoftheaccountstobereached.

………………................................................................................. 18thJune2018RupertTaylor31LenaSt,Bristol,BS56DB


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STATEMENTOFFINANCIALACTIVITIES(SOFA)1April2017to31March2018

Noteref.

Unrestrictedfunds

2017-18

Restrictedfunds

2017-18

Totalfunds

2017-18

Totalfunds

2016-17

£ £ £ Income

Donations 3 2,745

-

2,745

1,003Charitableactivities

Grants

Grants 927

28,506

29,433

31,252

Totalcharitableactivities 4 927

28,506

29,433

31,252Othertradingactivities 5 2,915

-

2,915

1,550

Investments 6 23

-

23

70TotalIncome

6,610 28,506 35,115 33,875

Expenditureon: RaisingFunds 673

673

Charitableactivities 7 Membership 281

2,506

2,787

3,491

Newsletter 2,031

10,254

12,285

12,869OpenForumMeetings 1,377

6,276

7,653

6,274

Surveys 324

2,603

2,927

3,127Representation 447

3,124

3,571

4,171

Website/Communications 328

3,761

4,088

4,519Othercosts

Totalcharitableactivities 4,787

28,524

33,312

34,452Other

-

-

-

TotalExpenditure 5,460

28,524

33,985

34,452Netincome/expenditure 1,150

(19)

1,131

(577)

Transfersbetweenfunds -

-

-

-Netmovementinfunds 1,150

(19)

1,131

(577)

Reconciliationoffunds -

-

-

-Totalfundsbroughtforward 21,565

(19)

21,584

22,161

Totalfundscarriedforward 22,714

-

22,714

21,584


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BALANCESHEET1April2017to31March2018Noteref.

Totalfunds31Mar2018

Totalfunds31Mar2017

£

£

Fixedassets:

12 Tangibleassets

Netbookvalue

-

-

Totalfixedassets

-

- Currentassets:

13 Debtors

195

765 Cashatbankandinhand

UnityTrustBank

2,400

3,984 Triodosbank

19,748

19,725

Altocard

-

8 PayPal

197

-

Pettycash

305

49

Totalcurrentassets

22,844

24,532

Liabilities: 14 Creditors:Amountsfallingduewithinoneyear

130

2,940

Netcurrentassets

22,714

21,592

Totalassetslesscurrentliabilities

22,714

21,592

Totalnetassets

22,714

21,592

15 Thefundsofthecharity:

Restrictedincomefunds

-

19

Unrestrictedfunds

Generalfund

4,714

3,565

Designatedfund

18,000

18,000

Totalunrestrictedfunds

22,714

21,584

Totalcharityfunds

22,714

21,584

ApprovedbytheTrusteeson14thJune2018andsignedontheirbehalfby:………………………………………………………… …………………………………………………………….JudithBrown StephanieBatterburyChairperson Treasurer


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NOTESTOTHEFINANCIALSTATEMENTYEARENDED31MARCH20181. AccountingPolicies

Theprincipleaccountingpoliciesadopted,judgementsandkeysourcesofestimationuncertaintyinthepreparationofthefinancialstatementsareasfollows:

a) Basisofpreparation

ThefinancialstatementshavebeenpreparedinaccordancewithAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandardsapplicableintheUKandtheRepublicofIreland(FRS102)(effective1January2015)-(CharitiesSORP(FRS102).

TheBristolOlderPeople’sForumCIOmeetsthedefinitionofapublicbenefitentityunderFRS102.Assetsandliabilitiesareinitiallyrecognisedathistoriccostortransactionvalueunlessotherwisestatedintherelevantaccountingpolicynote(s).

b) Income

Incomeisrecognisedwhenthecharityhasentitlementtothefunds,anyperformanceconditionsattachedtotheitem(s)ofincomehavebeenmet,itisprobablethattheincomewillbereceivedandtheamountcanbemeasuredreliably.

Incomefromgovernmentgrantsisrecognisedwhenthecharityhasentitlementtothefunds,anyperformanceconditionsattachedtothegranthavebeenmet,itisprobablethattheincomewillbereceivedandtheamountcanbemeasuredreliablyandisnotdeferred.

c) Interestreceivable

Interestonfundsheldondepositisincludedwhenreceivable.

d) Fundaccounting

i. UnrestrictedfundsareavailableforuseatthediscretionoftheTrusteesinfurtheranceofanyofthepurposesofthecharity.

ii. DesignatedfundsareunrestrictedfundsofthecharitywhichtheTrusteeshavedecidedattheirdiscretiontosetasidetouseforaspecificpurpose.

iii. Restrictedfundsaredonationswhichthedonorhasspecifiedaretobesolelyusedforparticularpurposes.

e) Expenditure

Expenditureisrecognisedoncethereisalegalorconstructiveobligationtomakeapaymenttoathirdparty,itisprobablethatthesettlementwillberequiredandtheamountoftheobligationcanbemeasuredreliably.

CostsofraisingfundsincludetimespentcomplyingwiththetermsofourBristolCityCouncilgrant,includingmonitoringandsubmittingsummaryspendstatements.


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Expenditureoncharitableactivitiesincludesthecosts:tomaintainourmembership,tocarryoutthesurvey,toproducetheBOPFNewsletters,ofOpenForummeetingstofurtherthepurposesofthecharityandtheirassociatedsupportcosts.

Otherexpenditurerepresentsthoseitemsnotfallingintoanyotherheading.

f) Allocationofsupportcosts

Supportcostsarethosefunctionsthatassisttheworkofthecharitybutdonotdirectlyundertakecharitableactivities.Supportcostsincludegovernance,officecosts,budgetingandaccounts,payrolladministration,InformationtechnologyandhumanresourceswhichsupportsBOPF’scharitableactivities.Thesecostshavebeenallocatedbetweencostsofraisingfundsandexpenditureoncharitableactivities.Thebasesonwhichsupportcostshavebeenallocatedaresetoutinnote8.

g) Tangiblefixedassets

Individualfixedassetscosting£300ormorearecapitalisedathistoriccostanddepreciatedovertheirestimateusefuleconomiclifeonastraightlinebasisafollows:

ITequipment:annualrate33%

h) Debtors

Tradeandotherdebtorsarerecognisedatthesettlementdueafteranytradediscountoffered.Prepaymentsarevaluedattheamountprepaidnetofanytradediscountsdue.

i) Cashatbankandinhand

TheTriodosdepositaccounthasinstantaccess.

j) Creditorsandprovisions

Creditorsandprovisionsarerecognisedwherethecharityhasapresentobligationresultingfromapasteventthatwillprobablyresultinthetransferoffundstoathirdpartyandtheamountduetosettletheobligationcanbemeasuredorestimatedreliably.Creditorsandprovisionsarenormallyrecognisedattheirsettlementamountafterallowingforanytradediscountsdue.

k) Pensions

BOPF’sautomaticenrolmentstagingdatewason1March2016.BOPFchoseNESTtoprocessautoenrolment.Bothpart-timeemployeesoptedintothescheme.

2. Legalstatusofthecharity

BOPFisaCharitableIncorporatedOrganisation(CIO).Intheeventofthecharitybeingwoundupthetrusteeshavenoliabilityforitsdebts.


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3. Incomefromdonations

Giftsanddonations

2018£

2017£

Annualappeal 502 85Annualappeal–GiftAid 632 220Skydivedonations 903 -Otherdonations 708 492OtherdonationsGiftAid - 80GifAidTaxReclaimed - 126TotalGifts&donations 2745 1003

4. Incomefromcharitableactivities 2018

£2017

£Grants BCCCommunityInvestmentFund 27,660 28,140BCCPeople(Adults) 596 2,382JohnJamesFoundation - 500AgeFriendlyCommunityChest 250 200BristolPrideStall - 30BEING 927 -Totalincomefromcharitableactivities 29,433 31,252

5. Incomefromothertradingactivities

2018

£2017

£

NewsletterAdverts 1615 380MailoutIncome - 1,080Newslettersponsorship 1300 90Totalincomeearnedfromothertradingactivities 2,915 1,550

6. Investmentincome

Investmentincomeof£23isinterestreceivedfromtheTriodosdepositaccount.


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7. Analysisonexpenditureoncharitableactivities1April2017-31March2018

Basisofapportionment

Unrestricted£

Restricted£

Total2017-18

Total2016-17

Directcosts Salaries,NI&pension Stafftime 90 10,918 11,007 12,467

Printing 863 1,794 2,657 2,846Mailing - 761 761 791Postage 712 2,567 3,279 3,715Venuehire 586 668 1,254 697Trusteeexpenses(OF+Rep) 162 148 309 632

Otherexpenses 361 254 615 276Promotioncosts - 17 17 477Totaldirectcosts 2,773 17,127 19,899 21,901Overheads Governance(seenote8) Stafftime 269 1,846 2,115 1,452

Supportcosts(seenote8) Stafftime 1,745 9,552 11,297 11,098

Totaloverheads(indirectcosts)

2,014 11,398 13,412 12,551

Totalcharitableactivitycosts

4,787 28,524 33,312 34,452


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8. AnalysisofgovernanceandsupportcostsThecharityinitiallyidentifiesthecostsofitssupportfunctions.Itthenidentifiesthosecostswhichrelatetothegovernancefunction.Havingidentifieditsgovernancecosts,theremainingsupportcoststogetherwiththegovernancecostsareapportionedbetweenfivekeycharitableactivitiesundertaken(seenote7)intheyear.Refertothetablebelowforthebasisofapportionmentandtheanalysisofsupportandgovernancecosts.

Supportcosts Basisofapportionment

unrestricted restricted Total

2017-18

£ Governance Salaries,NI&Pension - 1,534 1,534 Stafftime AnnualReportandAccounts - 24 24 Governance

IndependentExamination 100 - 100 Governance

Trusteeexpenses - 268 268 Governance

InfoCommissionersOffice(ICO)

35 - 35 Governance

Trusteemeetingsrefreshments

24 20 43 Governance

Trusteetraining - - - Governance

Membership(Vocur,NPC) 75 - 75 Governance

PR(cards) 36 - 36 Governance

TotalGovernance 269 1,846 2,115 Officecosts Salaries,NI&Pension - 5,492 5,492 stafftime StaffCPD 74 - 74 Insurance - 400 400 Rent 1,021 3,063 4,084 Telephone 101 171 272 Bankcharges 76 - 76 Printing 27 316 342 Postage 21 - 21 Stationary 60 111 172 Depreciation - - - ITMaintenance 283 - 283 ITSoftware 83 - 83 TotalOfficecosts 1,745 9,552 11,297 TotalSupportcosts 2,014 11,398 13,412


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9. Analysisofstaffcostsandtrusteeremunerationandexpenses

Unrestricted

funds2017-18

£

Restrictedfunds

2017-18£

Totalfunds2017-18

£

Totalfunds2016-17

Salaries 755 17,872 18,628 18,487SocialSecuritycosts - - - -NESTPensioncontributions 8 71 78 68Totalstaffcosts 763.06 17,943 18,706 18,555

Noemployeeshademployeebenefitsinexcessof60,000(2017none).Pensioncostsareallocatedtoactivitiesinproportiontorelatedstaffingcostsincurred.

NoneoftheTrusteeshavebeenpaidanyremunerationorreceivedanyotherbenefitsfromanemploymentwiththecharity.

FiveTrusteesreceivedexpensestotalling£577duringtheyear(2016-17£919).ThesewerefortravelandparkingcostsduringthefurtheranceoftheCIO'scharitableobjects.

10. Staffnumbers

Theaverageheadcount(numberofstaffemployed)until31January2018was2staff(20172).Equivalentto0.9full-timememberofstaff(20170.9).From1Februaryto31March2018therewas1part-timememberofstaffequivalentto0.6fullmemberofstaff.

11. GovernmentGrants

IncomefromgovernmentgrantsareperformancerelatedgrantsmadebytheBristollocalauthoritytofundaddressinginequality,andengagingandinformingolderpeopleinBristol.

12. Tangiblefixedassets ITequipment TotalCost: £ £Asat1April2017 1,334 1,334Additions - -Asat31March2018 1,334 1,334Depreciation Asat1April2017 1,334 1,334Chargefortheyear - -Asat31March2018 1,334 1,334Netbookvalue - -Asat1Apr2017 - -Asat31March2018 - -Balanceat31March2017 - -


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13. Debtors

2018£

2017£

Tradedebtors 160 730Prepayments 35 35 195 765

14. Creditors:amountfallingduewithinoneyear

2018£

2017£

Sundrycreditors 30 -Accruals 100 2,940 130 2,940

15. Analysisofcharitablefunds

Analysisofmovementsinunrestrictedfunds

Balance1Apr2017

Incomingresources

Resourcesexpended

Transfers Fundsat31Mar2018

£ £ £ £ £Generalfund 3,565 6,610 5,460 - 4,714Designatedfund 18,000 - - - 18,000Total 21,565 6,610 5,460 - 22,714

Generalfund: The‘freereserve’afterallowingforalldesignatedfunds.Designatedfund: Calculatedassixmonthsrunningcosts,inaccordancewiththecharity's ReservesPolicy.Analysisofmovementsinrestrictedfunds

Balance1Apr2017

Incomingresources

Resourcesexpended

Transfers Fundsat31Mar2018

£ £ £ £ £BCCCommunityInvestmentFund - 27,660 27,660 - -BCCPeople(Adults) - 596 596 - -AgeFriendlyCommunityChest - 250 250 - -CelebratingAgeFestival 19 - 19 - -Total 19 28,506 28,524 - -

annual report & accounts - wordpress.com · 2018-06-20 · bristol older people’s forum cio...

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