annual report 2018 - aumsauofa.weebly.com · semaphore beach in sa. this year’s festival feature...

ANNUAL REPORT 2018

ADELAIDE UNIVERSITY MALAYSIAN STUDENT ASSOCIATION (AUMSA)

Contact us: facebook.com/aumsauofa │ [email protected]

________________________________________________________________________________________ Annual Report 2018 Megan Liu 2

HOME AWAY FROM HOME ______

For almost 7 years, the Adelaide University Malaysian Students’ Association has supported and accompanied

many Malaysian students in Adelaide through one of their important chapter in Australia.

As a students’ association under the Adelaide University Union, we’ve been a constantly improving ourselves

and work towards our organisation’s mission statement. We aim to represent and unite all Malaysian students

in Adelaide where Malaysian culture can be shared amongst students in campus.

As we approach our first decade of forming this club, we are continuing to transform. The community wants

more from students’ organisation. And AUMSA is responding by organising charity events and arranging

beneficial events such as, our Networking Night which helps our fellow members to develop their social skills

and most importantly the communication skills which everyone in the workforce cherish the most.

It is this attitude that help us to work towards our goal of creating an environment where Malaysian values are

embraced, diversity celebrated and connections fostered between our members and non-members.

ON THE COVER

2017/2018 AUMSA’S

COMMITTEES

THIS PAGE

FOUNTAIN IN RUNDLE

MALL, ADELAIDE, SA

facebook.com/aumsauofa Visit

AUMSA’s social media for the

complete suite of full year

reporting material.

OUR MISSION & VISION

________________________________________________________________________________________ Annual Report 2018 Megan Liu 3

TABLE OF CONTENTS

Our mission & vision 1

Section 1 – An overview of AUMSA 2018

Our people 5

Our supporters 7

Section 2 - President’s Report and Events for 2018

President’s report 10

Our Objectives and Activities 12

Section 3 - Finances

Treasurer’s report 18

Financial statements 20

Section 4 – Other Information

How you can help 23

Appendices

Appendix A - Letter of Appreciation from Cancer Council 25

Appendix B – Details of Cash Inflows and Outflows for Events 27

Section 1 An overview of AUMSA 2018

_____________________________________________________________________________________ Annual Report 2018 Megan Liu 5

SECTION 1 AN OVERVIEW OF AUMSA 2018

OUR PEOPLE

General Board Members

Name Position Date Acted & Terms

Wee Mae Tay President 10/2017 - 10/2018

Paul Sigar Vice-President 10/2017 - 10/2018

Megan Ding Hui Liu Secretary 10/2017 - 10/2018

Bryan Tze Yang Ong Treasurer 10/2017 - 10/2018

Mark Li Yuen Ong Public Relations Director 10/2017 - 10/2018

Brandon Zhen Hau Lau Corporate Relations Director 10/2017 - 10/2018

Kayley Maykym Goh Media and Marketing

Director

10/2017 - 10/2018

Lai Ee Chien 10/2017 - 10/2018

Wen Yin Poh 10/2017 - 08/2018

Clarence Ming Zhi Chua Events Director

10/2017 - 10/2018

Muhammad Zairee Izwan

bin Zahir

10/2017 - 10/2018

Sub – Committees

Mathew Sanjiv Jacob Corporate Relations

Department

08/2018 – 10/2018

Eric Chin Yew Lim Media and Marketing

Department

08/2018 – 10/2018

Sheryl Fang Huey Yong 08/2018 – 10/2018

Mikki Yun Min Uh Events Department 08/2018 – 10/2018

Mun Qian Aik 08/2018 – 10/2018

Nurl Fathiah Muhammad

Husairy

Public Relations Department 08/2018 – 10/2018



WEE MAE TAY

President PAUL SIGAR Vice-President

MEGAN DING HUI LIU Secretary

BRYAN TZE YANG ONG Treasure

MARK LI YUEN ONG Public Relations Director

BRANDON ZHEN HAU LAU Corporate Relations Director

KAYLEY MAYKYM GOH Media & Marketing Director

LAI EE CHEN Media & Marketing Director

WEN YIN POH Media & Marketing Director

CLARENCE MING ZHI CHUA Events Director

MUHAMMAD ZAIREE IZWAN BIN ZAHIR

Events Director

MATHEW SANJIV JACOB Corporate Relations Department

ERIC CHIN YEW LIM Media & Marketing Department

SHERYL FANH HUEY YONG Media & Marketing Department

MIKKI YUN MIN UH Events Department

MUN QIAN AIK Events Department

NURUL FATHIAH MUHAMMAD HUSAIRY

Public Relations Department



OUR SUPPORTERS

Sponsors

Adelaide University Union AUG Student Services Education Malaysia Australia

Polyaire Pty Ltd

Study Adelaide

Yosh Visual

Membership Benefits Partner

Adelaide Badminton Centre

Benefit: $10.00/hr court hire from 9:00am – 3:00pm on weekdays.

$10.00 Social Badminton session.

Hawker Walker

Benefit: Free Drinks (Sour Plum Tea or Iced Lemon Tea) with

ANY main meal (excludes weekend or other special meal

deals)

Hokkaido Baked Cheese Tart

Benefit: Any 2 tarts + 2 drinks for $9.90 (regular price up to

$12.40). One box of any 6 tarts for $19.80 (regular price = up to

$25.20)

Hut and Soul

Benefits: Free Complimentary soft drinks with lunch meal

purchase. 10% off every main course purchase.

PappaRich

Benefit: Free selected drinks with every meal purchased

Pondok Daun

Benefits: 10% off meals every Monday to Thursday after 3pm



Warong

Free lemon drink/ Chrysanthemum with every

purchase of $10 and above per transaction

Tan Coffee

Benefits: Free standard size coffee under the ‘Ordinary’

section in the Menu with every purchase of $10 and above per

transaction.

Collaboration Partner

Bright Futures Society (University of Adelaide)

International Student Business Society – Malaysia Chapter

Kelab UMNO Australia - Adelaide

Malaysian Student Council of Australia – South Australia

Chapter

Seeds of Deeds Adelaide University Rotaract Club

Section 2 President’s report and events for 2018


SECTION 2 PRESIDENT’S REPORT AND EVENTS FOR 2018

PRESIDENT’S REPORT

Dear fellow members,

I am pleased to present my President’s report to the 2018 AGM covering AUMSA’s achievements in the

2017/2018 year.

Some of our key achievements include:

• Improved attendance and engagement levels for AUMSA’s events.

o Average attendance per event increasing to 130 participants

o Prioritised activities that truly provide a platform for participants and committee members to

engage and interact with one another. E.g. Big Talk, Nutbush Dance.

• Improved internal controls & transparency to the AUMSA’s committee.

o Ensuring that committee members understand the importance of the job scopes and that they are

accountable of their duties in AUMSA

o Regular updating and having a flat hierarchy in AUMSA in order for everyone to be able to

contribute to AUMSA’s wellbeing

• Increased outreach of AUMSA’s presence to the Malaysian students in South Australia.

• Improved relationships with all Malaysian Students Organization (MSOs’) with AUMSA’s increased

support and attendance levels to MSO’s events.

• Being involved in volunteering opportunities: AUMSA’s collaboration with Seeds of Deeds (SOD)

managed to raise $390.20 for Cancer Council SA.

• Increased collaborations with other university societies and MSO’s

o AUMSA x MASCA SA x KUA: South Australia Malaysian Games (SAMG)

o AUMSA x SOD: Spread the Love Through Fundraising

o AUMSA x MASCA SA x ISBS x Bright Futures UoA: Networking Night 2018

o AUMSA x ISBS: Malaysia Day Lunch 2018

o AUMSA x Adelaide University Rotaract Club: Cultural Night 2018

• Other events for the year:

o Welcome Nights (1st and 2nd Semester)

o Trick or Tricked (ToT) Challenge

o SWOTVAC Initiative: Get Your Free Milo Drinks

Wee Mae Tay

President



We would like to express our gratitude for the support received from the Adelaide University Union (AUU),

YOSH_VISUAL, Study Adelaide, Education Malaysia Australia (EMA), AUG, Polyaire Pty Ltd, Warong,

Pondok Daun and Hawker Walker for generously assisting AUMSA events throughout the entire year.

We would also like to thank our fellow MSO’s which are MASCA SA, KUA Adelaide, SALAM, ISBS Malaysia

Chapter and ISMA for their continuous support and understanding. The relationship we have developed with

these MSO’s this year are the reason why we are still able to work together peacefully to provide a harmonious

platform for the Malaysian students in South Australia.

I would like to thank the AUMSA committee and subcommittee members for their dedication and contribution

over the year. I am really grateful that I got to work with such a committed and hardworking team.

I would also like to acknowledge the time contributed by our volunteers and AUMSA members that have helped

make 2018 a very successful year for AUMSA. It has been a great honour and privilege to have served as your

President of AUMSA.

I look forward to seeing AUMSA continue to provide the sense of home away from home for each and every one

of you.

With warm regards,

Wee Mae Tay

President

Adelaide University Malaysian Students Association (AUMSA)



OUR OBJECTIVES AND ACTIVITIES

Our main objective since this club is founded in 2012 was to provide Malaysian students in Adelaide a sense of

home away from home. This year, we have decided to do more large scales collaborations with several Malaysia

Students Organisation and other students association in Adelaide. We hope to expand and explore ways of our

support to not only Malaysian but also other overseas students and the local community.

We are proud to say that through our initiative and courage, we are able to organise events where everyone can

meet up and share their experience and knowledge in Adelaide. In 2018, we have organised and participated in

more than 10 events, below are the details of each event and some of our achievements in the event.

Events in 2018

Event: Orientation Week Booth

Description: In an effort of letting the new arrivals

know the presence of AUMSA and increase the

number of AUMSA members, AUMSA took part in

the orientation week by having a booth to answer some

of the new comer’s questions as well as letting them

know that a welcoming Malaysian community is

always on site.

Approximate members signed up: 100

Event: Welcome Night 1.0

Description: This event is an AUMSA’s tradition to

welcome not only the new semester but also

welcoming the new students as well as the old ones

back to the University. We held an event of social

gathering filled with fun and games and also exposure

to the AUMSA’s committees, partnering MSOs as

well as sponsors.

Approximate Attendees: 175 members

Achievement: This year we had a record breaking of

175 students attending this event.



Event: AUMSA’s Outing to the Adelaide

International Kite Festival

Description: The Adelaide International Kite Festival

is a free community event is held annually at

Semaphore Beach in SA. This year’s festival feature

the international guest kite flyers from New Zealand

and flyers from interstate as well as local South

Australians too.

Approximate Participants: 30

Event: South Australia Malaysian Games 2018

Description: In collaboration with MASCA-SA and

Kelab UMNO Australia, SAMG is a sport event

organised to promote healthy wellbeing and act as a

social platform for Malaysians and ASEAN countries

participants, regardless different races.

Approximate Attendees: 150 (for all the games in

total)

Achievement: AUMSA’s first sporting event.

Event: Tokens’ of Love

Description: In collaboration with Seeds of Deeds

from Flinders University, this is AUMSA’s first ever

event which help to raise funds for a charity. All the

profits made were donated to Cancer Council SA to

aid in cancer research funding, cancer prevention

campaigns and providing cancer support. Our

committee together with the volunteers had spent days

and nights preparing hand-made roses and food for

sale to raise funds.

Achievement: AUMSA’s first event to give back to

the local community. Refer to Appendix A for letter

of appreciation from Cancer Council.

Approximate Attendees: 120 (come & go)



Event: SWOTVAC Week pop up booth

Description: Providing free Milo from Malaysia as an

extra boost for students before Exam.

Approximate Attendees: 45

Event: Welcome Night 2.0

Description: As previously mentioned, Welcome

Night is a tradition of AUMSA to not only welcome

the new semester but also welcoming the new students

as well as the old ones. Welcome Night gives

participants a good start in their semester to not only

network with new as well as existing contacts but also

gives them the opportunity to have fun and relax as

well as giving them a chance to mingle around with

the committee, MSOs as well as the sponsors.


Event: Networking Night 2018

Description: In collaboration with MASCA-SA,

ISBS-Malaysia Chapter and Bright Futures Society

from The University of Adelaide, We decided to

organise a networking event where students can share

information with new people and branch out their

opportunities for their future.

Four speakers were invited to this event:

Jen Clark – The University of Adelaide

Kristen Raison – High Heel Consulting Pty Ltd

Julian Zhang – Engineers Australia

Mikalie Nakos – SA Water




Event: Merdeka Fiesta

Description: In collaboration with MASCA-SA,

Merdeka Fiesta was held to celebrate our 61st

Independence Day.

Approximate Attendees: 300 participants (come & go)

Event: Malaysia Day Lunch 2018

Description: In collaboration with ISBS-Malaysia

Chapter, this event is held to commemorate the

establishment of the Malaysian Federation on 16th

September 1963. It marked the joining together of

Malaya, North Borneo and Sarawak.

Approximate Attendees: 120 students

Event: Collaboration with Rotary Club

Description: Adelaide is a thriving city with a rich

diversity of cultural, ethnic, linguistic, and religious

backgrounds. In collaboration with The Adelaide

University Rotaract Club, we aim to celebrate unity in

diversity with Cultural Night 2018; a colourful

celebration of multiculturalism featuring

performances, food, language, customs and music.

This festival will be doubling as a fundraiser in which

all profits raised will be donated to three charities

Achievements: Being able to share our culture to the

local communities in a larger platform and raise funds

for 3 charities.



Event: Trick or Tricked Challenge 2018

Description: AUMSA’s last event for the year,

planned by the sub-committee of 2018. This event is

running man inspired while also incorporating

Halloween plot twists. The purpose of this challenge

is to create a platform for all the students from

different cultural background to participate and

engage with other students while celebrating the

upcoming Halloween.




w

Section 3 Finance


TREASURER’S REPORT

Dear fellow members,

It has been a significant year for AUMSA with the association making good progress on its strategy, materially

strengthening its relationship with most of the supporters and delivering quality and exceptional events for

members.

The 2018 has been a really good financial year for AUMSA as we have had supportive sponsors from all kind of

fields as well as the support of the Union from the University of Adelaide. The majority of our funds come from

sponsors followed by membership registration and lastly profitable sales from our events.

The 2017/2018 committee started with $3305.60 from both cash in hand and cash in bank in total and have more

than doubled the beginning balance where we now have an ending balance of $7005.69. This is a significant

increase of 212% of our beginning balance which I am really proud to present to all AUMSA members to hope

for bigger and more exciting events in the future with the significant financial growth in AUMSA this term.

All of our sponsor’s money are used strictly for our events however I do practice to act in light of being prudent

where all financial decisions made are always at the lowest cost to ensure that we do not spend unnecessarily.

The growth of 212% is not reflective of how profitable our events are as we are a non-profit student organisation

but to promote sustainability as well as security for AUMSA in the future.

In return of AUMSA’s financially excellent year, we also have decided to give back to the community by

organising charitable events collaborating with Seeds of Deeds where 100% profit went to Cancer Council SA to

help promote the awareness of cancer within the Adelaide community. The event has successfully raised a

staggering amount of $390.20 which was donated to Cancer Council on the 21st of August 2018 and

acknowledged via recognition of certificate on the 9th of October 2018.

I would like to end my report with some advice for the future term of AUMSA’s members and committees to

always keep in mind that AUMSA is a non-profitable student organisation and sponsorships are granted to ensure

quality of an event is maintained in relation to the quantity of participants proposed to turn up. However, do

SECTION 3 OUR FINANCES

Bryan Tze Yang Ong

Treasurer

Section 3 Finance


remember that for AUMSA to grow as a club one must ensure sustainability of the club is secured for future

prospects. I also would like to emphasize on maintaining good relationships with your partners and sponsors as

they are also the ones that has helped AUMSA in delivering these successful events and making it possible.

I look forward to seeing AUMSA growing progressively in the future as we strive to create a “Home Away from

Home” for Malaysian students in the University of Adelaide.

Kind regards,

Bryan Tze Yang Ong

Treasurer

Adelaide University Malaysian Student Association (AUMSA)

Section 3 Finance


FINANCIAL STATEMENTS

Adelaide University Malaysian Students’ Association

Income Statement for the year ended 10th October 2018

$

Income

Member Subscriptions (1) 1,779.00

Sponsorships, Grants and Income from events (2) 7,626.43

9,405.43

Less: Expenditure

Expenses from events (3) 5,705.34

Excess income over expenditure (Surplus) 3,700.09

Notes:

1. Memberships fees include $5 membership (207 students) charged during events and $8 membership (93

students) charged during normal days.

2. The income from each event are as follows (For more details, refer to Appendix B):

a) Welcome Night 1.0: $700

b) Welcome Night 2.0: $2,100

c) South Australia Malaysia Games 2018: $1,084.70

d) Networking Event: $366.67

e) Merdeka Fiesta: $1,364.23

f) Malaysia Day Lunch: $998.63

g) Cultural Nigh: $181.20

h) Trick or Tricked: $831.00

3. The expenses from events are as follows (For more details, refer to Appendix B):

a) Welcome Night 1.0: $951.56

b) Welcome Night 2.0: $1,217.70

c) South Australia Malaysia Games 2018: $822.84

d) Networking Event: $360.29

e) Merdeka Fiesta: $699.27

f) Malaysia Day Lunch: $866.37

g) Cultural Nigh: $53.95

h) Trick or Tricked: $733.36

Section 3 Finance


Notes:

1. Approximate amount for all the useable items in our Union locker.

2. Total accumulated funds bring forwarded from 2017.

Adelaide University Malaysian Students’ Association

Balance Sheet as at 10th October 2018

$ $

Current Assets

Inventories (1) 75.00

Cash in Hand 508.45

Cash at Bank 6,497.24

Net Assets 7,080.69

Liabilities

- -

Equity

Accumulated Funds (2) 3,380.60

Excess of Income over Expenditure 3,700.09 7,080.69

Section 4 Other Information


SECTION 4 OUR OTHER INFORMATION

HOW YOU CAN JOIN OR SPONSOR FOR OUR FUTURE EVENTS

Become a member

Watch out our facebook page and make sure you get the latest details on how to become a member

in 2019. Members of AUMSA are entitled to the membership benefit as listed on

http://aumsauofa.weebly.com/.

Support an event or fundraising activity

Without sponsors our event would never come to fruition regardless of the amount of planning and

marketing done. We understand that as an organisation sponsoring for a student organisation event, there

must be a Return on Investments, and below are a list of packages; for more details on the proposal of an

event, please contact our Corporate Relations Director on

[email protected] .

Become a corporate partner

Please contact [email protected] to further discuss this in details.

A Gold Sponsor would obtain the following benefits: - All

benefits of a Silver Sponsor, where the logo is upgraded to 2.5

cm - by 2.5 cm ratio instead. - Opening of the organisation’s

booth during the venue. - Dedicated marketing post on AUMSA

Facebook page to share organisation. - Listed as a Student

Welcoming Partner for AUMSA. - One year partnering with

AUMSA. (Further details can be discussed during meetings,

depending on the needs of AUMSA partnering company.)

A Silver Sponsor would obtain the following benefits: - All

benefits of a Bronze Sponsor, where the logo is upgraded to 2 cm

by 2 cm ratio instead) - Invitation of the organisation to the event

to provide a speech introduction - Distribution of organisation’s

promotional materials during the event.

A bronze Sponsor would obtain the following benefits: - Logo of

the Organisation on our posters (at least 1.5 cm by 1.5 cm ratio on

an A4 page) - Acknowledgement of company in speeches and

closing. - Feature of organisation in our report and photos for this

event. - Invitation of the organisation to the event.

http://aumsauofa.weebly.com/

mailto:[email protected]


Section 4 Other Information


Appendices


Appendix A – Letter of Appreciation and certificate from Cancer Council

Appendices


Appendices


Appendix B – Detail of cash inflows and outflows for each event

Welcome Night 1.0, we had an excess of expense over income of $251.56.

Appendices


For our fundraising event for Cancer Council, a total of $390.20 has been donated.

Appendices


Welcome Night 2.0, we had an excess of income over expenditure of $882.30.

Appendices


For Merdeka Fiesta, we have a net profit of $664.96

Appendices


Malaysia Day Lunch, we had an excess of income over expenditure of $133.86

Appendices


Cultural Night, we had a net profit of $127.25. Net profit is calculated based on 30% of Sales.

Remaining was donated to charity.

Appendices


Trick or Tricked, we had an excess of income over expenditure of $97.64.

Appendices


CONTACT US

The University of Adelaide, Adelaide SA 5005

[email protected]

http://aumsauofa.weebly.com/

http://www.facebook.com/aumsauofa

aumsa_adelaide


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