Annual Performance Report (APR)for HEP

Harold GomesStatisticianOffice of Migrant EducationU.S. Department of Education

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Where does it all start ?….

Series of laws (GPRA) designed to… Improve government project management

The GPRA requires agencies to… Set goals, measure results, and report

their progress with integrity

Annual Performance Report (APR) for HEP is the result of GPRA

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Some important GPRA measures of HEP

performance GPRA1 GPRA2 Success Efficiency

Ratio

Let’s clear up some confusion…

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Confusion Cleared!Attainer, Withdrawal, Persisters, & Returning…

Year Break(June 30)

Year Break(June 30)

APR Year 2

Due Date (Novembe

r)

Year 3Begin

APR A1

New Studen

ts(Recruite

d)Returning

Year 1

Year 1

New Student

s

Attainer

Withdrawal

Persister

Begin End

APR A1 APR A2

Min 12

Hours

Min 12 Hours or HSE

Test

Performance Period

APR Year 1

Due Date (Novembe

r)

Year 2

Year 2

New Studen

ts(Recruite

d)Returning

Attainer

Withdrawal

Persister

EndBegin

APR A1 APR A2

Performance Period

Min 12 Hours or HSE

Test

HEP

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GPRA2 =

GPRA1 =

Total no. funded or served (whichever is higher)

HSE attainers

Persisters

Postsecondary Education or Training

Upgraded Employment

Military

GPRA Measures

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GPRA Measures: High & Low

Withdrawal

Attainers who did NOT

achieve any of these

categories

National Target (2012-2013) GPRA1 69% GPRA2 80%

Success Efficiency Ratio =

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Total Budget Awarded

HSE attainers

GPRA Measures

Bottom line: Cost Per HSE Attainer

$$ from GAN

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Reporting Logistics…

Numerical MUST enter number Do NOT leave it

blank Enter 0 for none

Very Important

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APR Data in Excel

Password: edit

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APR: Block A A1: How many students do we have in the beginning of the project year? A2: Where are these students at the end?

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APR: Block A A3: Where are the attainers (graduates)?

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APR: Block A A4: Are we following up with the attainers ? A5: How long does it take for students to receive HSE?

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Performance Calculation Table

$$ from GAN

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APR: Block B B1: How many hours of instruction are we providing? B1: How many students are receiving other supports?

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APR: Block B B2: What are the demographics of students?

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APR: Block C C1: What are the characteristics of the funded project?

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APR: Block C C2: What are the characteristics of the personnel? C3: What are the characteristics of the instructional length / interval?

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APR: Block C C4: What are the characteristics of assessments?

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APR: Block E E: How much money are you using in what area?

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APR: Block E E: How much TOTAL carryover? Difference in TOTALs explained?

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APR: Block D D1: Goals of your individual project that you offered in the initial application

and it’s current status…

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APR: Block D D2: Explain in your own words!..... See Instruction for details D3: If this is your last year of grant cycle…

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APR: Block E E1: The budget $$ . Explain in your own words!..... See Instruction for details

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APR: Block F F: Explain in your own words!..... See Instruction for details

…such as, your current partners, changes to current partners

and how it affected you in obtaining the project goals

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APR: HEP GPRA1 Doc. Form Provide Evidence of HSE attainers

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APR: HEP GPRA1 Doc. Form Signature that certifies the accuracy of HSE attainer information

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

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Questions