Annie Griffith & Chris Fears Annie Griffith & Chris Fears September 2007September 2007

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Progress since last update

Key progress made since last update:

Development and Unit testing completed

Installation and configuration of all servers and networks at Peterborough Data Centre and Wellingborough completed

Network Operations Centre (NOC) set up in Bangalore and operational

System testing started

Operational Acceptance testing Started

Overall Testing Progress

Full code migration and upgrade completed

OAT – 2 phases Jun-Oct ’07 & Oct-Jan ‘08 OAT1 – machine build confirmation – Ahead of schedule OAT2 – performance testing, operational schedules, support processes, fall

back and recovery etc.

System testing : Started mid Aug and ahead of schedule Users involved in testing of critical business components to gain greater levels

of assurance ahead of UAT

UAT : Nov – end Jan To include Shipper Trials : late Nov - early Dec Detailed UAT planning underway

Full scale trial migration completed – Minimum of 2 further full scale trial migrations planned to allow for tuning

Shipper Trials

Initial suggestion was that only file routing tests to be executed, limited to sample files only

As a result of UKLC July 07 request, revised approach is to test: Nomination file (NOM) – inbound and Nomination response (NMR)

outbound Commodity Invoices (COS) – outbound, with inbound delivery receipt Datalogger Read files (MDR) – outbound

Involvement is optional

Code of Conduct: The test environment is not to be used for any other activities ie: enquiries other than the scenarios and data agreed by each Shipper

Shipper Trials

Trial environment will be a copy of production data as of 1st October 2007

Shippers to save selected copies of production NOM files between 1/10 – 12/10 and rename Between 3 and 5 NOM files are to be saved for future processing Use standard test file naming convention: xxx01.TN123456.NOM Earlier files will result in fewer queries due to better alignment with data-cut

Submission of files to take place before 12 noon

Response files will be processed and sent back the following day by 10.00am (The test file turn-a-round time will not be representative of Production)

Test files to be submitted in date order

No xoserve validation of rejections at MPRN level will take place

Shipper Trials

18th Sep Invitation to Shippers to participate

2nd Oct Deadline for response from Shippers

1st -12th Oct Shippers collect selected NOM files for later testing

11th Oct xoserve contacts confirmed for each Shipper

15th Oct – 9th Nov

Engage with participating shippers to confirm test schedules

16th Nov Finalised test schedule agreed with Shippers via email

26th Nov Test execution starts

13th Dec Pre close- out report to UKLC

14th Dec Test execution finishes

17th Dec Publish final report

Shipper Trials

Assurance & Sign-off Individual Daily Test Reports will be produced by the Test

Coordinator and issued at end of day

On conclusion of the Shipper Trial phase xoserve will confirm final test position (by e-mail) with each participating Shipper

Teleconference meeting to take place at the end of testing Capture lessons learnt Confirm any outstanding issues Discuss remedial action plans (if necessary)

Cut-over and Implementation

Outage of 3 - 4 days as previously indicated Detailed implementation planning activities ongoing Looking at cut-over activities and catch-up processing Timescales being challenged, seeking alternative approaches and

tuning to reduce outage Minimum of 2 further full scale trial migrations planned over summer

MOD proposal being drafted to include: 2 non-effective days for SPA processing (25th & 26th Feb) 4 days relief from data logger liabilities (24th-27th Feb)

Cutover Approach

Data cutover Likely to start 3 weeks in advance of main cutover, then will require

“delta” data updates This will have no effect upon the operational service

Final cutover starts 22nd/23rd February 2008 REC invoice to be issued early on Friday 22nd – due dates will be

unchanged Other production runs on 22nd will be unchanged

Outage start time Start after Datalogger issue on Saturday 23rd confirmed as optimal

approach

High Level Timetable (Draft)

Invoices Friday 22nd - REC Invoice issued early, due dates unchanged

Non-effective Days Mon 25th Feb - Tuesday 26th Feb Relief from DM Read liabilities Sun 24th –Weds 27th

Datalogger files Issued from OLD UK Link Sat 23rd

Suspend daily issue of data logger files Sun 24th – Weds 27th Issued from NEW UK Link Thursday 28th

Transfers Last files processed 11pm Friday 22nd Feb on OLD UK Link Next Transfer Run – Weds 27th Feb on NEW UK Link

Next Steps

Completion of OAT Phase 1

Complete trial migration 2

Invitations issued for Shipper Trials

Continue with more in depth Implementation Planning Firm up on outage timings Understand catch-up and return to normal operation Dates when other systems will be brought back on-line/in-step

Report back at October UKLC