animal response plan development guidance tool kit brad schwartz state eop planner ohio emergency...

Animal Response PlanAnimal Response PlanDevelopment Guidance Tool Development Guidance Tool

KitKit

Brad SchwartzBrad Schwartz

State EOP PlannerState EOP Planner

Ohio Emergency Management Ohio Emergency Management AgencyAgency

Animal Response PlanAnimal Response PlanDevelopment Guidance Tool Development Guidance Tool

KitKitDeveloped by the Animal Health Developed by the Animal Health Emergency Technical Advisory Emergency Technical Advisory Committee, which includes Committee, which includes representatives from:representatives from:

Ohio Department of Public SafetyOhio Department of Public Safety Ohio Emergency Management AgencyOhio Emergency Management Agency Columbus Public Health DepartmentColumbus Public Health Department Ohio Department of AgricultureOhio Department of Agriculture Local jurisdictions and animal response Local jurisdictions and animal response

groupsgroups

PURPOSEPURPOSE

The Tool Kit provides local The Tool Kit provides local jurisdictions information and tools to jurisdictions information and tools to assist them in developing assist them in developing local/county Animal Response Plans local/county Animal Response Plans for use in the response to animal for use in the response to animal diseases and animals in disasters.diseases and animals in disasters.

Animal Emergency Response Plan Survey of Ohio County Emergency Management Agencies - May, 2008

Developed by Jeanette O’Quin, DVM, Public Health Veterinarian, Ohio Department of Health.

Responses were received from 61 counties.

Results sent to counties via email on April 9th.

CONTENTCONTENT

Guidance Overview DocumentGuidance Overview Document Resource TemplateResource Template Sample PlansSample Plans Sample FormsSample Forms

SCOPESCOPE

Not exhaustive or all-encompassing.Not exhaustive or all-encompassing.

Jurisdictions will need to look to other Jurisdictions will need to look to other resources for further guidance and input.resources for further guidance and input.

Other sources could include plans and Other sources could include plans and guidance from neighboring jurisdictions, guidance from neighboring jurisdictions, other states and online resources.other states and online resources.

Hyperlinks to other resources are provided Hyperlinks to other resources are provided within the tool kit.within the tool kit.

USEUSE

Web-based – Ohio EMA Website: Web-based – Ohio EMA Website:

http://www.ema.ohio.gov/http://www.ema.ohio.gov/

Local jurisdictions will need to assess the Local jurisdictions will need to assess the applicability of the guidance’s sample language applicability of the guidance’s sample language and plans to their situation and needs, and and plans to their situation and needs, and expand and add text, agencies, etc. as needed to expand and add text, agencies, etc. as needed to produce a plan that effectively addresses their produce a plan that effectively addresses their jurisdiction’s situation and needs.jurisdiction’s situation and needs.

http://www.ema.ohio.gov/

POSITIONING YOUR POSITIONING YOUR DOCUMENTDOCUMENT

Your animal response plan can be a Your animal response plan can be a stand-alone plan, an stand-alone plan, an annex/attachment to your annex/attachment to your emergency operations plan, or emergency operations plan, or another type of plan.another type of plan.

Tracy Busch, DirectorTracy Busch, Director

Henry CountyHenry County

Emergency Management AgencyEmergency Management Agency

Animal Response Annex Animal Response Annex for the County EOPfor the County EOP

PurposePurpose The purpose of this annex is to identify and The purpose of this annex is to identify and

define the organizations and individuals that define the organizations and individuals that have a role in disaster animal management. have a role in disaster animal management.

This annex is broken down into animal This annex is broken down into animal disease response and animals in disaster disease response and animals in disaster responseresponse..

BackgroundBackground All disasters start at the local level.All disasters start at the local level. Prior planning facilitates a better Prior planning facilitates a better

coordinated response.coordinated response. Due to recent events and legislation, this Due to recent events and legislation, this

is an area of the EOP that requires is an area of the EOP that requires updating.updating.

There is a difference between animal There is a difference between animal disease response and animals in disease response and animals in disaster responsedisaster response..

HistoryHistory

Recent events such as the flooding Recent events such as the flooding throughout the state have demonstrated throughout the state have demonstrated the need for planning for animals in the need for planning for animals in disaster.disaster.

In many cases, pet owners will not leave In many cases, pet owners will not leave their residence unless their pets are taken their residence unless their pets are taken to safety as well, this can compound an to safety as well, this can compound an already bad situation (Hurricane Katrina).already bad situation (Hurricane Katrina).

Animal Disease vs. Animals in Animal Disease vs. Animals in DisasterDisaster

Animal DiseaseAnimal Disease Animal disease is a local event which can Animal disease is a local event which can

have national/international significance.have national/international significance.

In animal disease response, the Ohio EMA In animal disease response, the Ohio EMA will notify the local EMA of the event.will notify the local EMA of the event.

In animal disease the local response will In animal disease the local response will be to support and supplement the State be to support and supplement the State and Federal agencies.and Federal agencies.

Animal Disease vs. Animals in Animal Disease vs. Animals in DisasterDisaster

When animals are affected by a local When animals are affected by a local event such as flooding.event such as flooding.

Response begins at the local level first.Response begins at the local level first.

Resources are obtained following the Resources are obtained following the local EOP.local EOP.

Animals in Disaster

Annex OptionsAnnex Options

Here are 3 examples of annexes that Here are 3 examples of annexes that may be utilized to update your EOP.may be utilized to update your EOP.

The “Fill in the blank” annex template.The “Fill in the blank” annex template.

The Henry County annex with inclusion of The Henry County annex with inclusion of the DART team.the DART team.

Other annexes and plans.Other annexes and plans.

Template SelectionTemplate Selection

Once you have selected which template(s) Once you have selected which template(s) fit(s) your needs best, you can utilize the fit(s) your needs best, you can utilize the annex guide and appendices to update annex guide and appendices to update the required SOG and SOP.the required SOG and SOP.

The annex guide has tools to help with the The annex guide has tools to help with the demographic data to help develop the demographic data to help develop the annex.annex.

The annex guide can also be utilized to The annex guide can also be utilized to update your resource database.update your resource database.

COUNTY COUNTY ANIMAL EMERGENCY ANIMAL EMERGENCY RESPONSE TEMPLATERESPONSE TEMPLATE

Aaron K. Messer DVM, Aaron K. Messer DVM, RSRS

Public Health VeterinarianPublic Health VeterinarianRegistered SanitarianRegistered Sanitarian

Existing Emergency Plan Existing Emergency Plan Formats Formats

FEMA’s SLG -101 FormatFEMA’s SLG -101 Format Emergency Support Functions (ESF) Emergency Support Functions (ESF)

FormatFormat Emergency Phase FormatEmergency Phase Format Disaster Specific FormatDisaster Specific Format Agency Specific FormatAgency Specific Format

Optimal CompatibilityOptimal Compatibility• FEMA’s SLG -101 Format FEMA’s SLG -101 Format

Functional Annex FormatFunctional Annex Format

• Stand Alone PlanStand Alone Plan

NOTE: Use of “Plan – Support Annex” NOTE: Use of “Plan – Support Annex” terminologyterminology

Simplicity of UseSimplicity of Use

‘‘Comprehensive’ beginning Comprehensive’ beginning documentdocument

Compatible with State Guidance Compatible with State Guidance DocumentDocument

Inclusive of State Animal Disease Inclusive of State Animal Disease Incident PlanIncident Plan

Template StructureTemplate Structure As used in the As used in the Ohio Emergency Operations Ohio Emergency Operations

PlanPlan and the and the National Response FrameworkNational Response Framework

TABLE OF CONTENTSTABLE OF CONTENTS PARTICIPATING AGENCIESPARTICIPATING AGENCIES INTRODUCTIONINTRODUCTION PURPOSEPURPOSE SCOPESCOPE PLAN ORGANIZATIONPLAN ORGANIZATION SITUATIONS AND ASSUMPTIONSSITUATIONS AND ASSUMPTIONS CONCEPT OF OPERATIONSCONCEPT OF OPERATIONS ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIESORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES ADMINISTRATION AND LOGISTICSADMINISTRATION AND LOGISTICS PLAN DEVELOPMENT, MAINTENANCE, AND REVISIONPLAN DEVELOPMENT, MAINTENANCE, AND REVISION AUTHORITIES AND REFERENCESAUTHORITIES AND REFERENCES APPENDICES AND ATTACHMENTSAPPENDICES AND ATTACHMENTS

Template SubdivisionsTemplate Subdivisions

Animal emergenciesAnimal emergencies::Animal disease emergencies Animal disease emergencies

(animals are the emergency)(animals are the emergency)Animal disaster emergencies Animal disaster emergencies

(animals are in the emergency)(animals are in the emergency)

Animal Disease GoalsAnimal Disease Goals

At the local levelAt the local level Develop a general understanding of how Develop a general understanding of how

an animal disease differs from a disasteran animal disease differs from a disaster Know the animal agriculture in the local Know the animal agriculture in the local

areaarea Become familiar with the resources that Become familiar with the resources that

may be available at the local level may be available at the local level (disposal sites, PPE, etc.)(disposal sites, PPE, etc.)

Animal Disaster ApproachAnimal Disaster Approach

E.O.P. – E.R.P.E.O.P. – E.R.P. Five key tasks:Five key tasks:

1.1. Completing a hazard analysisCompleting a hazard analysis

2.2. Conducting a capability assessmentConducting a capability assessment

3.3. Reviewing any existing Reviewing any existing plans/proceduresplans/procedures

4.4. Organizing a planning teamOrganizing a planning team

5.5. Creating/revising the planCreating/revising the plan

Appendices and Appendices and AttachmentsAttachments

All are referenced within the All are referenced within the template.template.

‘‘Beginning documents’Beginning documents’ Designed for local adaptabilityDesigned for local adaptability

Tips to Get Up and Running Tips to Get Up and Running QuicklyQuickly

1)1) Read-browse completely through the Read-browse completely through the Guidance Document from start to finish to Guidance Document from start to finish to begin developing concepts for your county’s begin developing concepts for your county’s animal emergency response plan – support animal emergency response plan – support annexannex

2)2) Print a copy of all appendices to use as Print a copy of all appendices to use as ‘draft scratch pads’ for inclusion of specific ‘draft scratch pads’ for inclusion of specific local animal response information, contacts, local animal response information, contacts, etc. as you read through the templateetc. as you read through the template


3)3) Using a Word software application use Using a Word software application use ““Find and Replace allFind and Replace all” to substitute the” to substitute the

““__________ County” with… __________ County” with…

““Name of Your CountyName of Your County County” County”

There are exactly 10 underline spaces, 1 There are exactly 10 underline spaces, 1 blank space and the word ‘County’ at all blank space and the word ‘County’ at all locations in the template. This will place locations in the template. This will place your county’s name within the entire your county’s name within the entire documentdocument


4)4) Using a Word software application “Using a Word software application “line outline out” ” all agencies in the all agencies in the Support Agency Support Agency Table (pp. Table (pp. 7 – 16) that are not available, or will not be a 7 – 16) that are not available, or will not be a part of your animal response capabilitypart of your animal response capability

5)5) Then line out the same agencies in the Then line out the same agencies in the following following duplicateduplicate tables: tables:

Assignment of Responsibility in Animal DisasterAssignment of Responsibility in Animal Disaster Table Table (pp. 60 – 69)(pp. 60 – 69)

Animal Emergency Response Agency Contact ListAnimal Emergency Response Agency Contact List Table Table (Appendix B)(Appendix B)


6)6) Begin reading through the County Animal Begin reading through the County Animal Emergency Response Template with your Emergency Response Template with your basic planning team to begin “lining out” basic planning team to begin “lining out” all text that is not relevant to your countyall text that is not relevant to your county

NoteNote: Using a line out feature initially will save a : Using a line out feature initially will save a lot of anguish by not having to constantly lot of anguish by not having to constantly renumber pages and repeatedly find your place. renumber pages and repeatedly find your place. Once Once youryour FINAL draft document is completed FINAL draft document is completed you will want to delete lined-out text and you will want to delete lined-out text and renumber pages and appendicesrenumber pages and appendices


7)7) If you “line out” a section of text that If you “line out” a section of text that references an appendix, place that references an appendix, place that appendix aside, but do not discard it appendix aside, but do not discard it until you have finished your document. until you have finished your document. That appendix may still be used in your That appendix may still be used in your plan – support annex.plan – support annex.

8)8) As you are reading the template, insert As you are reading the template, insert the requested information in the blank the requested information in the blank spaces provided within the template as spaces provided within the template as well as in the appendiceswell as in the appendices


9)9) Initially, when there are several names of Initially, when there are several names of agencies or persons (agencies or persons (An example might be An example might be veterinarians or veterinary clinics & veterinarians or veterinary clinics & hospitals) hospitals) that should be added to a single that should be added to a single field / space in the field / space in the Support Agency Support Agency Table Table (and duplicate tables!) use additional sheets (and duplicate tables!) use additional sheets of paper to write down those names. Label of paper to write down those names. Label these additional sheets of paper with the these additional sheets of paper with the field name and page number of the original field name and page number of the original template. This will make it easier to type in template. This will make it easier to type in the names in the final draft document.the names in the final draft document.


10)10) Wait until after you have completed the Wait until after you have completed the Assignment of Responsibility in Animal Assignment of Responsibility in Animal DisasterDisaster Table (pp. 60 – 69) before Table (pp. 60 – 69) before attempting to assign the attempting to assign the AER Job Title AER Job Title Capabilities Capabilities in the in the Support Agency Support Agency Table Table (pp. 7 – 16)(pp. 7 – 16)

NoteNote: Don’t sweat the small stuff on your initial ‘walk : Don’t sweat the small stuff on your initial ‘walk through’. Consider assigning the more time consuming through’. Consider assigning the more time consuming tasks / information retrieval to specific planning team tasks / information retrieval to specific planning team members or clerical staff for inclusion in the plan at a members or clerical staff for inclusion in the plan at a later timelater time


11)11) After completing the After completing the AER Job Title AER Job Title Capabilities Capabilities in the in the Support Agency Support Agency Table (pp. 7 – 16), review and / or Table (pp. 7 – 16), review and / or replace the yellow high-lighted AER replace the yellow high-lighted AER Job Titles found distributed Job Titles found distributed throughout the template with local-throughout the template with local-user-friendly names, if so desireduser-friendly names, if so desired


12)12) Update all sections of the final draft Update all sections of the final draft template with your current plan – template with your current plan – support annex information, remove support annex information, remove lined out text, and renumber the lined out text, and renumber the Table of Contents and appendicesTable of Contents and appendices

13)13) Review and polish the plan –support Review and polish the plan –support annexannex


14)14) Develop a local Animal Response TeamDevelop a local Animal Response TeamThis can be accomplished in several ways:This can be accomplished in several ways:

Sign an MOA / MOU with an established Animal Sign an MOA / MOU with an established Animal Response Team (ART)Response Team (ART)

Use web based resources and other guidance to Use web based resources and other guidance to develop and create your own local entitydevelop and create your own local entity

Develop an ART using a Cycle of Preparedness Develop an ART using a Cycle of Preparedness approach utilizing an Animal Providers Resources approach utilizing an Animal Providers Resources Database*Database*

* Introduction and training details available upon request* Introduction and training details available upon request

Make a difference in your Make a difference in your county!county!

Aaron K. Messer DVM, RS Aaron K. Messer DVM, RS Public Health Veterinarian Public Health Veterinarian Registered Sanitarian Registered Sanitarian Phone: (614) 645-6748 Phone: (614) 645-6748 Fax: (614) 645-7155 Fax: (614) 645-7155 E-mail: E-mail: [email protected]@columbus.gov

mailto:[email protected]

Subject Matter ContactsSubject Matter ContactsCounty and Local Jurisdiction ContactsCounty and Local Jurisdiction Contacts State-Level ContactsState-Level Contacts

Tracy Busch, DirectorTracy Busch, Director Dr. Leah Dorman, Assistant State Dr. Leah Dorman, Assistant State VeterinarianVeterinarian

Henry County Emergency Management AgencyHenry County Emergency Management Agency Ohio Department of AgricultureOhio Department of [email protected]@henrycountyohio.com [email protected]@agri.ohio.gov419-599-6432419-599-6432 419-408-0420419-408-0420

Gary Mellor, DirectorGary Mellor, Director Jeanette O’Quin, Public Health VeterinarianJeanette O’Quin, Public Health VeterinarianHolmes County Emergency Management AgencyHolmes County Emergency Management Agency Ohio Department of HealthOhio Department of [email protected]@co.holmes.oh.us [email protected]@odh.ohio.gov330-674-0989330-674-0989 614-728-4285614-728-4285

John Wise, DirectorJohn Wise, Director Brad Schwartz, State EOP PlannerBrad Schwartz, State EOP PlannerWayne County Emergency Management AgencyWayne County Emergency Management Agency Ohio Emergency Management AgencyOhio Emergency Management [email protected]@wcjustice-center.org [email protected]@dps.state.oh.us330-262-9817330-262-9817 614-799-3839614-799-3839

Jamie StoutJamie Stout Dennis Tomcik, Field Operations Branch Dennis Tomcik, Field Operations Branch ChiefChief

Franklin County Emergency Management AgencyFranklin County Emergency Management Agency Ohio Emergency Management AgencyOhio Emergency Management [email protected]@franklincountyohio.gov [email protected]@dps.state.oh.us614-794-0213614-794-0213 614-889-7159614-889-7159

Dr. Aaron Messer, Public Health VeterinarianDr. Aaron Messer, Public Health Veterinarian Federal-Level ContactFederal-Level Contact(County Animal Emergency Response Template)(County Animal Emergency Response Template)Columbus Health DepartmentColumbus Health Department Dr. Daniel HarpsterDr. Daniel [email protected]@columbus.gov United States Department of Agriculture, United States Department of Agriculture,

APHISAPHIS614-216-5154614-216-5154 [email protected]@aphis.usda.gov

614-309-2832614-309-2832

Thank youThank you

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