andy louthain quintin wright. identify legislation fundamental to ncaa division i two-year college...
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NCAA Division ITwo-Year College Transfers
Andy LouthainQuintin Wright
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• Identify legislation fundamental to NCAA Division I two-year college and 4-2-4 college transfer certification.
• Apply legislation to real world examples.
• Establish best practices.
Objectives
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• Determining transfer status.
• Types of transfers and requirements. Two-year and 4-2-4 transfers.
• Transfers and other applicable legislation. Progress-toward-degree (PTD) requirements. One-time transfer exception. Financial aid.
Overview
Transfer Certification
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Transfer Certifications
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Determining the start of initial full-time enrollment.
Did the SA:
• Register as a full-time student for a regular term;
and
• Attend a class or classes on the first day?
NCAA Division I Bylaw 14.2.1.1
Evaluating Transfers for Applicable Legislation
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If yes to both, SA has triggered:
• Transfer status
• Initial full-time enrollment; and
• Use of a term for PTD purposes. Six-hour rule. 24-hour rule. 40/60/80.
Evaluating Transfers for Applicable Legislation
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Important things to remember:
• SA’s transcript does not necessarily tell the whole story.
• Knowing initial full-time enrollment sets the basis for more than just transfer and PTD.
• Start of five-year eligibility clock.
Evaluating Transfers for Applicable Legislation
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If not enrolled full time, other ways an SA can trigger transfer status:
• Reporting for regular squad practice. Prior to the beginning of a semester or quarter.
• Practiced or competed while enrolled less than full time; or
• Received institutional financial aid while attending a summer term.
Evaluating Transfers for Applicable Legislation
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• Possible to trigger transfer status without triggering initial full-time enrollment or a PTD term of enrollment.
• Use your resources when trying to find transfer status: Google NCAA Eligibility Center Office of the Registrar National Student Clearinghouse
Evaluating Transfers for Applicable Legislation
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Division I Transfers2-4
Transfers4-2-4
Transfers
Types of Transfer Requirements
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Two-Year College Transfers
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2-4 Transfers – Financial Aid, Practice
and Competition
QualifierMinimum one full-time term
attended.
Average of 12 hours transferable per full-time term. (e.g., three
terms = 36 transferable)
2.500 GPA on transfer credit.
NonqualifierGraduate from two-year college.
Minimum of three full time terms attended.
Minimum 48-semester or 72-quarter hours transferable.
Six/eight hours transferable English, three/four math, three/four science.
2.500 GPA on transfer credit.
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2-4 Transfers – Financial Aid and
Practice
QualifierEarns aid and practice via
qualifier status.
NonqualifierGraduate from two-year college.
Minimum three full-time terms attended.
Minimum 48-semester or 72-quarter hours transferable.
Six/eight hours transferable English, three/four math, three/four science.
2.000 GPA on transfer credit.
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Limit of two hours of physical education (PE) activity coursework.*
Excess hours removed from transfer total and GPA calculation.
*See PE/education degree at certifying institution exception.
2-4 Transfers Requirements
Qualifier Nonqualifier
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Summer Limits.
• No more than 18/27 hours total.
• No more than nine/13.5 hours in the summer prior to transfer.
• Effects 48/72 core-course requirement.
2-4 Transfer Nonqualifier -Hours Earned in the Summer
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Theo is from South Carolina.
• Coach believes he is a game changer and an academic stud.
• Coach thinks that he is a qualifier. Theo is unsure of his status.
• Theo is in his third semester at a two-year institution in the low country.
• On track to graduate with an Associate of Science degree (A.S.) after this term.
Case Study: 2-4 Nonqualifier
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• NCAA ID to confirm qualifier/nonqualifier status.
• Transcripts from each institution attended.
• Transferable degree credit evaluation from registrar’s office.
• Transferable GPA evaluation.
• Majors of interest at the institution.
• Degree audit or “what if” form from each of potential majors.
What Do You Need to Complete a Preliminary Transfer Evaluation for Theo?
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• Theo never registered with the NCAA Eligibility Center.
• Official transcripts are on hold from the two-year college because of unpaid parking tickets.
• Registrar’s office has done a preliminary transfer-credit evaluation based on unofficial transcripts.
cont...
Here’s What You Have…
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Evaluation shows:
• Three full-time terms (2013-14, with 2014 fall term in progress).
• 45 transferable credit hours (12 in progress).
• One math course complete (three credits), one English course complete (three credits) and no science courses.
• Six transferable credit hours labeled “Physical Education” (all “A” grades).
• 2.403 transferable GPA.
Here’s What You Have…
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Questions for Bylaw 14.5 exceptions:
• Qualifier or nonqualifier?
• What does he need to do to meet transferable credit requirements? Any applicable limits on number of transferable credits?
• Graduation requirements from two-year college.
Evaluating Theo’s Eligibility
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What are potential issues with Theo’s transfer eligibility?
• Transferable hours.
• Six total PE courses. Are they activity courses?
• 12 of 45 transferable credit hours in progress for fall 2014.
• Transferable GPA.
Assuming Theo is a Nonqualifier
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Does Theo still have options regarding meeting transfer eligibility?
• Spring 2015.
• PE activity credit exceptions.
Options for Theo
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• Will declare an education major which requires two PE activity courses.
• Earns his 12 hours in fall 2014 with a 2.675 GPA. • 12 more hours in spring 2015 with a 2.541 GPA.
Three transferable science courses.
Getting Closure on Theo
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• Nonqualifier.
• Four full-time semesters.
• 53 transferable (minus four PE activity hours completed).
• Three hours short of earning A.S. degree.
• 2.507 GPA in courses regularly transferable.
• Three English, three math and three science.
Bylaw 14.5
Theo’s Evaluation after Spring 2015
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Advising Theo
• Theo needs to earn his A.S. degree. Three hours short.
• Theo has not earned all the core courses. English
• Does Theo still have options regarding meeting transfer eligibility? Summer 2015.
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Theo has enrolled in four full-time terms.
• In addition to transfer requirements: Six-semester or six-quarter hours of academic credit during
the previous term of full-time enrollment; Designate a degree program; and 40% of the course requirements in designated degree
program.
When Evaluating Transfer, Don’t Forget PTD
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• Education major declared.
• Minimum 120 credit hours to graduate.
• 56 transferable and degree applicable = 46.6%.
• Earned 12 transferable credits in last full-time term (spring 2015).
Bylaw 14.4
Theo’s Final Evaluation
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4-2-4 Transfer Requirements
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4-2-4First four-year institution.
Two-year institution.Graduate.
Average of 12 hours per term of attendance at two-year
institution.2.500 GPA.
Two PE activity hours.Certifying four-year institution.
One calendar year from first four-year prior to competition.
Bylaw 14.5.6
4-2-4 Transfer Requirements - Qualifiers
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4-2-4First four-year institution.
Two-year institution.Graduate.
Average of 12 hours per term of attendance at
two-year institution.2.500 GPA.
Two PE activity hours.Certifying four-year institution.
One calendar year from first four-year prior to competition.Six/eight hours transferable English, three/four math, three/four science.
4-2-4 Transfer Requirements – Nonqualifier
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Four-year institution: State Military College
(SMC) 2012-13, 13-14 and Fall 14.
Earned 56 hours at SMC .
Three hours of English and physical science.
Four hours of PE activity.
Case Study: Curtis
cont….
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Two-year institution: Cloud College
spring and summer 2015 .
Earned a total of 18 hours at Cloud.
Three hours math. One hour of PE
activity.
Case Study: Curtis
cont….
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What are Curtis' remaining requirements?
• Associate of Arts (A.A.) degree.
• Determination of transferable hours, needs 12 hours.
• Determination of transfer GPA.
Case Study: Curtis
cont….
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• Initial eligibility status.
• If a nonqualifier, would be subject to the core-course standard (English, math and science).
• Can Curtis combine the core courses earned at SMC and Cloud?
• Can Curtis enroll over the summer at New Four-Year institution to rectify core-course deficiency?
Case Study: Curtis
cont….
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Case Study: Curtis
• Can Curtis transfer to New Four-Year institution for the 2015 fall term? Yes.
• Is Curtis immediately eligible for competition at New Four-Year institution for the 2015 fall term? No. Calendar year.
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Curtis has enrolled in six full-time terms.
In addition to transfer requirements:
• Six-semester or six-quarter hours of academic credit during the previous term of full-time enrollment;
• Designate a degree program; and
• 60% of the course requirements in designated degree program.
When Evaluating Transfer, Don’t Forget PTD
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• Monitor the calendar year elapse requirement from the four-year institution.
• Average of 12 credit hours must be earned at the two-year institution (part-time hours must transfer back).
• Different standard for qualifiers and nonqualifiers (core-course requirements).
• Midyear transfers in baseball and basketball not eligible for competition immediately.
Don’t Forget 4-2-4
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Evaluating Transfer, Don’t Forget PTD
Transfer Requirements
Six hours.
24-semester/36-quarter hours.
30-semester/42-quarter hours.
Six hours and percentage.
Bylaw 14.4.3.1.2
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• Applicable to ALL transfer types.
• Condition to the awarding of athletically related financial aid to PSA to attend summer school prior to initial full-time enrollment at certifying institution.
• Summer coursework is not used for the purpose of completing transfer eligibility requirements.
Bylaw 15.2.8.1.4
Don’t Forget Summer Aid Legislation
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• Transcripts, transcripts, transcripts.
• All 2-4 transfer evaluation forms should include: science, PE and GPA.
• Limit offers of aid to transfers until a preliminary evaluation is complete (using transcripts).
• Provide a preliminary transfer evaluation in writing to the coaching staff and the SA.
Best Practices
cont…
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• Complete a final transfer evaluation in writing to the coaching staff and the SA before the SA triggers transfer status to the certifying institution.
• Be aware of the end dates of nontraditional coursework being completed by SA. Should be complete before SA triggers transfer.
• Registrar’s office has access to National Student Clearinghouse to verify prior enrollment at other institutions.
• Get read-only access to institutional database for transfer course equation.
Best Practices
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Questions?