digitizationnielit.gov.in/sites/default/files/quality analyst ver 1.0.pdf · to provide...

NIELIT,CHANDIGARH CENTRE QUALITY ANALYST MANUAL 1

DIGITIZATION

OF

NATIONAL POPULATION

REGISTER

QUALITY MANUAL

2011

CONTENTS


ABBREVIATIONS & ACRONYMS

INTRODUCTION TO THE MANUAL

MODULE 1 Introduction

1.1 Introduction to NPR Project

1.2 Introduction to NPR Schedule

1.3 Roles & Responsibilities

MODULE 2 NPR Software

2.1 Introduction

2.2 Operator Management

2.3 Quality Check & Report Generation

ABBREVIATIONS & ACRONYMS


NPR National Population Register

DES Data Entry Software

PC Personal Computer

LRUR Local Register of Usual Residents

VLE Village Level Entrepreneur

CSC Common Service Centre

RGI Registrar General of India

INTRODUCTION TO THE MANUAL


OBJECTIVE

This training manual aims at imparting training to Supervisors on application software for

digitization of NPR. The CPSU Supervisor will be responsible for the creation of

Supervisor.

TARGET AUDIENCE

The manual has been designed for training the Supervisors. It aims at providing detailed

operational knowledge for managing the quality of digitized data and monitoring working

of operator under each supervisor.

ORGANIZATION OF THE MANUAL

CPSU Supervisor:

CPSU Supervisors are under the control of Administrator. Administrator can create

new CPSU Supervisor for Quality Check..

INTRODUCTION


1.1. INTRODUCTION TO NPR 6

1.2. INTRODUCTION TO NPR SCHEDULE 9

1.3. ROLES & RESPONSIBILITIES

INTRODUCTION


1.1. INTRODUCTION TO NPR PROJECT

1.1.1 Background

The Multipurpose National Identity Card (MNIC) project is an initiative of the Indian

government to create a national ID for every Indian citizen with the objective of

increasing national security, managing citizen identity and facilitating e-governance.

The objectives of the MNIC project are to obviate need for multiple documentary proof,

Facilitate easy verification, Facilitate easy availing of government or private services,

Help welfare programmes reach intended beneficiaries and Serve as basis for e-

governance services

The ID shall also serve the following purpose:

To prepare a National Population Register (NPR)

To prepare National Register of Indian Citizens (NRIC)

To prepare National Register of Residency (NRR) – for non-citizens

To provide National Identity Number (NIN) to each person

To provide Multi-purpose National Identity Card (MNIC) to each citizen

To provide Multi-purpose Residency Card to non-citizens

1.1.2 Introduction

The Indian Census is the largest single source of a variety of statistical information on

different characteristics of the people of India and has been conducted every 10 years

since 1872. The responsibility of conducting the Census rests with the Office of the

Registrar General and Census Commissioner, India (ORG & CCI) under Ministry of

Home Affairs, Government of India.

Census 2011 will be the 15th

Census of the country. It will form a major milestone as for

the first time it will also result in the creation of a National Population Register (NPR),

which will serve as a comprehensive identity database of the usual residents of the

country.

INTRODUCTION


1.1.3 PROCESS OF CREATION OF NPR

In the NPR process, following details are being gathered by designated enumerators by

visiting each and every household:

i. Name of the person

ii. Name of the person as should appear in National Population Register

iii. Relationship to Head

iv. Sex

v. Date of Birth

vi. Marital Status

vii. Educational Qualification

viii. Occupation/Activity

ix. Name(s) of father, mother and spouse in full

x. Place of Birth

xi. Nationality as declared

xii. Present address of usual residence

xiii. Duration of stay at present address

xiv. Permanent residential address

INTRODUCTION


The data thus collected will then be digitized in the local language of the State as well as

in English.

This digitization involves the scanning of the forms (NPR Schedules) and validating the

data using an Intelligent Character Recognition Software (ICR). For this purpose, RGI

has established a number of scanning centres across the country.

The data thus stored in the form of scanned images will then be manually digitized.

Once this demographic database has been created, then the biometrics enrolment (capture

of 1 Photograph, 10 Finger Prints and Iris scan of both eyes) will be carried out for all

persons aged 5 years and above by arranging enrolment camps in every village and at the

ward level in every town.

The collected data will be printed in the form of LRUR (Local Register of Usual

Residents) and displayed at prominent places within the village and ward for the public to

see.

Objections will be sought and registered at this stage.

Each of these objections will then be enquired into by the local Revenue Department

Officer and a proper disposal given in writing.

Persons aggrieved by such order have a right of appeal to the Tehsildar and then

to the District Collector.

Once this process is over, the lists will be placed in the Gram Sabha in villages and the

Ward Committee in towns.

Claims and Objections will be received at this stage also and dealt with in the

same manner described above.

The Gram Sabha/Ward Committee has to give its clearance or objection within a

fixed period of time after which it will be deemed that the lists have been cleared.

The information thus authenticated will then be sent to the UIDAI for de-duplication and

issue of Unique Identification (UID) Numbers.

UIDAI will serve as back office for NPR.

The cleaned database along with the UID Number will then be sent back to the Office of

the Registrar General and Census Commissioner, India (ORG&CCI) and would form the

National Population Register.

ORG&CCI will thereon maintain and update this database.

INTRODUCTION


1.2 INTRODUCTION TO NPR SCHEDULE

The NPR Schedule consists of two Sides: Side A and Side B.

NPR Schedule : Side A

Fig 1.1: NPR Schedule Side-A

INTRODUCTION


The Side-A consists of entry of the following information.

i. Name of the person

ii. Usual resident or not (1-Usual Resident/2-Others)

iii. Name of the person as should appear in National Population Register

iv. Relationship to Head

v. Sex(1- Male/2-Female)

vi. If Proof of Date of Birth Exists (Attached-/D-Declared)

vii. Date of Birth (DD/MM/YYYY)

viii. Marital Status (1-Unmarried/2-Married/3-Widowed/4-Separated/5-

Divorced)

ix. Educational Qualification

x. Occupation/Activity

xi. Name(s) of father, mother and spouse in full or the S.no, if exists in

the Schedule.

INTRODUCTION


NPR SCHEDULE: Side B

Fig 1.2 NPR Schedule Side-B

INTRODUCTION


The Side-B makes note of the following information:

i. Place of Birth (1-Inside India, 2-Outside India)

ii. If Inside India then: Town, District, State

iii. Nationality as declared

iv. Present address of usual residence: Town, District, State

v. Duration of stay at present address

vi. Permanent residential address: Town, District, State

1.3 ROLES AND RESPONSIBILITIES

The roles and responsibilities of the CPSU Supervisor in NPR is summarized below:

Coordination with administrator.

Management of assigned images among the Operators under him.

Ensure timely data digitization of assigned data

Ensuring quality and accuracy of data entry

INTRODUCTION


NPR SOFTWARE


2.1 INTRODUCTION 14

2.2 OPERATOR MANAGEMENT 17

2.3 QUALITY CHECK & REPORT GENERATION 25

NPR SOFTWARE


2.1. INTRODUCTION

This module covers the operational details of the part of the software, which a Supervisor

would be using. The roles and duties of the Supervisor relating to software are given

below.

1. Operator Creation: The Supervisor is responsible for creating users for operators.

Data Entry Operators will use the unique user identification assigned by the

Supervisor for logging in.

2. Data Assignment: The Supervisor has to manage the data that has been assigned to

the Data Entry Operators under him.

3. Import & Export of Data: The supervisor is responsible for the import and export of

data as per requirement.

4. Error Log: The Supervisor will check error log of data entered.

5. Quality Check: The Supervisor is responsible for checking quality of entered data.

6. Generation of Reports: The Supervisor will generate report showing Operator level

work status.

Every Supervisor is assigned a User ID and password by the Administrator. Once the

Supervisor has received her User ID and Password, he can login to the software by

providing the details.

The software can be started by double clicking on NPR icon from desktop as shown in

figure given below.

Fig 2.1 NPR Software Icon

NPR SOFTWARE


The Login screen shown below will be displayed.

Fig. 2.2. Login Screen

Login Screen

Login Screen is the first screen that will be opened after clicking on the application. Here the

supervisor will login after giving the username and the password. The password is case sensitive.

The roles and access are based on the type of user logged in(here the supervisor).

NPR SOFTWARE


WELCOME SCREEN

If the correct Username and Password is provided, the data entry screen as shown in Fig.

2.3 below will be made available.

Fig. 2.3 Welcome Screen

NPR SOFTWARE


As shown in above figure Click on CPSU’s Supervisor Creation this will show following fields.

Enter all details then click on Save as shown in below.

Click on Save Button then it will show a message CPSU’s Supervisor Successfully created.

NPR SOFTWARE


If any field is not entered while creating new CPSU Supervisor a message will appear that “All Fields are mandatory”.

NPR SOFTWARE


The password length should be minimum 6 characters. If we enter less than 6 characters it will show an error message shown in below

NPR SOFTWARE


Select CPSU Supervisor id as shown in below.

NPR SOFTWARE


Select Supervisors from Supervisors list for allocation

NPR SOFTWARE


Click on ‘>’ for allocation of Supervisors to CPSU Supervisor

NPR SOFTWARE


Click on Allot Button for Successful allocation.

NPR SOFTWARE


NPR SOFTWARE


Quality Check by CPSU Supervisor:

Login as CPSU Supervisor by entering Username and Password as shown below.

NPR SOFTWARE


After login we get a window shown below. Select Tiff image.

After Selecting the Tiff image press Enter then the records of Tiff image will be loaded by auto filling Form number and Household Number

NPR SOFTWARE


Now Press “OK” button, the following screen will appear:-

NPR SOFTWARE


NPR SOFTWARE


Check the details of each record .The details are non-editable. If any field is wrong or not entered click on Reject_1 or Reject_2 Button it will show a window in that enter the reason for rejection

Add Each Reason of Rejection in the text box captioned “Add Reason Here” followed by click on “Add” button. After all the reasons are successfully inserted click “OK” button.

mark appears in front of the rejected record.

Enter Reason of

rejection

NPR SOFTWARE


Enter username and password to login as supervisor as shown below:

Click on “QC Rejected Tins” button to view CPSU Supervisor rejected records

NPR SOFTWARE


On Selecting Tiff Image, the following screen appears:-

NPR SOFTWARE


On selecting TIN, the Reason of Rejection, the reason of rejection appears, as seen in

the Tiff image shown below:-

On double clicking the TIN, the Quality Check Screen appears as shown below. The

window “Reason for Rejecting” is displayed. This reason is given by CPSU

supervisor to supervisor of Quality Check.

NPR SOFTWARE


digitizationnielit.gov.in/sites/default/files/quality analyst ver 1.0.pdf · to provide...

Documents