yosemite parent meeting slides 2011

Yosemite

March 13-18

Tonight’s Agenda 7:30 - 8:30

• Trip Overview• Financial Business• Forms and Essential Information• Clothing and Packing• Parent Chaperoning• Question & Answers• Wrap up

Financial Information• Total Cost $670

– $75 - deposit is non-refundable.• Accepted this evening or by 3:30 p.m. tomorrow in the

office.

– $595 - due by January 14, 2011• If you would like to make full payment tonight, you may.

– Checks are not deposited while on the wait list– $670 does not include additional items that must

be obtained such as appropriate clothing and boots.

• Partial Scholarships available– See Mrs. Butler tonight for an application

Refunds• $75 is non-refundable• If a student withdraws before the trip for any

reason then a refund of $446 can be provided upon request.

• If a student’s spot is replaced by an eligible student on the wait list then a refund of $595 can be requested.

• Once a student departs on the trip, then there are no refunds if they return early.

• All refunds are processed in April.• In all cases a refund request must be

completed.– April 8 is the last day to request a refund

Forms - Due by December 17• Students are responsible for turning in all

forms.– Do not leave forms in the office.

• Turn in the forms as a packet with the cover sheet– Please check that all information is complete– Note Health Issues and complete all insurance Info– Special Dietary Restrictions

• Turn in Locations– Science Teacher– Mrs. Holtzapple - Rm 13

• You may turn in starting tomorrow.

Administering Medicines• All medicines need

authorization.• CUSD Medicine

Authorization (Yellow)– One per prescription

• Completed by a CA licensed physician

• Turned in by February 11, 2011

• More information on Over-the-Counter coming soon.

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Essentials for Parents

• There are 280 spots for students. – Additional students placed on the waiting

list.– Lottery tickets from this evening are used

for this purpose.

• Thursday lunch meetings are mandatory for students. – Please pack a lunch since the doors

close at 12:40. – Attendance is taken, and students with unexcused absences are moved to the waiting list

More Essentials• You are responsible for picking up your child

in Yosemite if they are too ill to hike, injured or they need to be sent home because of a behavior violation.

• Behavior is all important– Students are expected to follow all rules outlined

in the Behavior Contract.

• No Electronics - watches & cameras okay– No cell phone (use calling card if necessary)– No games, iPods, MP3 or CD players.– Hair Dryer used only at Curry Village– One alarm clock per cabin

Information Locations

• Yosemite Web Site– Regular Newsletter– Copies of Forms– Calendar– Daily Reports when we are in Yosemite– http://tinyurl.com/cms-Yosemite

• District Letter has phone contact information while in Yosemite

Follow us on Twitter - yotrip

• http://twitter.com/yotrip• Open a free Twitter Account• Follow on the web or• Follow on your cell phone• Reminders• Updates while we are there• Details of our arrival.(No phone tree; however we haveEmergency contacts if necessary)

Equipment Overview

• Equipment List attached to Letter (Green)• Some equipment may be borrowed for the

week and returned clean.• We are arranging for supports and possible

discounts with local sporting goods outlets.– Special area for suggested items with assistance– Discounts on items– Details with be provided at lunch mtgs

• Holiday/Winter discounts

Yosemite CMS Water Bottle

• Supports our scholarship fund

• $10.00 each• bPA free• Your child will need two

bottles• Purchase yours tonight

Be Prepared• Be prepared for weather from Spring to

Winter. Extreme Max: 80Three years ago: 75Four years ago: 32

Average Max: 60Average Min: 35Extreme Min: 20

Clothing• Layers are important - not too hot or too

cold.– Extra clothes for the day are packed in the

day pack (school pack)

• Wind and waterproof outer layer is essential.

• Gaiters will be required in the snow.

Packing

• The students will have to pack up and move everything at least twice.

• They will need to carry their clothes and sleeping bag by themselves.– The dirt, mud or snow can make rolling suitcases

impractical.– It is best to pack the essentials in a bag they can

carry.– Don’t pack a suitcase you can’t carry!

Sleeping BagIn labeledGarbage bag.

Parent Chaperones and other Opportunities

• Office Assistance– Familiar with Excel– Copying forms and checks– Assembly of paperwork

• Parent Chaperone Applications– See Ms. Hucko after the meeting

Questions/Answers

Copies of Slides and Audio

http://slidesha.re/xxxxxx

Key Dates

• Deposits and Parent Essentials agreement due before 3:30 p.m, tomorrow 12/8.

• Scholarship applications due 12/10.• Lunch Meetings start 12/16.• All forms due by 12/17.

• Full Payment due 1/14• Departure 3/13• Return 3/18• Last day to request refund 4/8

Before Holiday Break

After Holiday Break

Wrap Up• Verify your child’s first and last name is on

your $75 deposit. Payable to CMS.• Complete the label on the outside of the

envelope• Complete the red ticket• Complete the Parent Essentials Agreement.• Insert the check, Parent Agreement and ticket

in the envelope and seal.• Deposit in the bins as you leave or• If you need more time, drop off by 3:30

tomorrow