wisdot use of fieldmanager ® suite david castleberg, pe wisconsin department of transportation...

WisDOT use ofFieldManager® Suite

David Castleberg, PEWisconsin Department of TransportationBureau of Project Development

Field Management TAG, October 7, 2008

David Castleberg, PEWisconsin Department of TransportationBureau of Project Development

Field Management TAG, October 7, 2008

WisDOT and FieldManager®

History

Statistics

WisDOT Process

Beyond FieldManager®

History

Statistics

WisDOT Process

Beyond FieldManager®

History

1994 WisDOT evaluates Trns.port (BAMS) Include look at Iowa FieldBook®

1997 Implement Trns.port and FM/FB 1.97 Required 20 diskettes for FM/FB install First FieldNet® service managed by

Info Tech 375 users (255 DOT, 120 consultants)

1994 WisDOT evaluates Trns.port (BAMS) Include look at Iowa FieldBook®

1997 Implement Trns.port and FM/FB 1.97 Required 20 diskettes for FM/FB install First FieldNet® service managed by

Info Tech 375 users (255 DOT, 120 consultants)

WisDOT Contract Management WisDOT Contract Management SystemSystem

History

1999 upgraded to FM/FB 3.0 (ITI/MDOT)1999 upgraded to FM/FB 3.0 (ITI/MDOT) First state to “beta” test in productionFirst state to “beta” test in production 410 users410 users

2003 migrated from Mainframe to C/S2003 migrated from Mainframe to C/S Discontinued ITI FieldNetDiscontinued ITI FieldNet®® service service Implemented FieldNetImplemented FieldNet®® in-house in-house 440 users (215 DOT, 225 consultants)440 users (215 DOT, 225 consultants)

2008 upgraded to FM 4.4a, FN 3.0a2008 upgraded to FM 4.4a, FN 3.0a 490 users (240 DOT, 250 consultants)490 users (240 DOT, 250 consultants)

1999 upgraded to FM/FB 3.0 (ITI/MDOT)1999 upgraded to FM/FB 3.0 (ITI/MDOT) First state to “beta” test in productionFirst state to “beta” test in production 410 users410 users

2003 migrated from Mainframe to C/S2003 migrated from Mainframe to C/S Discontinued ITI FieldNetDiscontinued ITI FieldNet®® service service Implemented FieldNetImplemented FieldNet®® in-house in-house 440 users (215 DOT, 225 consultants)440 users (215 DOT, 225 consultants)

2008 upgraded to FM 4.4a, FN 3.0a2008 upgraded to FM 4.4a, FN 3.0a 490 users (240 DOT, 250 consultants)490 users (240 DOT, 250 consultants)

Statistics

300+ LET contracts in 2007300+ LET contracts in 2007

$750 mil program$750 mil program

5 region offices5 region offices

40+ vouchers processed daily40+ vouchers processed daily

300+ LET contracts in 2007300+ LET contracts in 2007

$750 mil program$750 mil program

5 region offices5 region offices

40+ vouchers processed daily40+ vouchers processed daily

Product Users

WisDOTWisDOT ConsultantConsultant TotalsTotals

FieldManagerFieldManager®® 250250 240240 490490

FieldBookFieldBook®® 7575 4545 120120

FieldPadFieldPad®® 00 33 33

FieldNetFieldNet®® 250250 240240 490490

WisDOT ProcessWisDOT Process

F ie ld O fficeFieldManager1 -3 co n tra c tsF ie ld O fficeF ie ld O fficeF ie ld O fficeF ie ld O ffice

R e g io n O fficeCAS

re g ion co ntra c ts

F ie ld O fficeFieldManager1 -3 co n tra c tsF ie ld O fficeF ie ld O fficeF ie ld O fficeF ie ld O ffice

R e g io n O fficeCAS

re g ion co ntra c ts

F ie ld O fficeFieldManager1 -3 co n tra c tsF ie ld O fficeF ie ld O fficeF ie ld O fficeF ie ld O ffice

R e g io n O fficeCAS

re g ion co ntra c ts

F ie ld O fficeFieldManager1 -3 co n tra c tsF ie ld O fficeF ie ld O fficeF ie ld O fficeF ie ld O ffice

R e g io n O fficeCAS

re g ion co ntra c ts

F ie ld O fficeFieldManager1 -3 co n tra c tsF ie ld O fficeF ie ld O ffice

In spe c torFieldBook

F ie ld O ffice

In spe c torFieldBook

In spe c torFieldBook

F ie ld O ffice

R e g io n O fficeCAS

re g ion co ntra c ts

C e n tra l O fficeCAS

a ll co n tra c tsa d m in

OrganizationOrganization

Contract Assignment

CO send awarded contracts to 5 regional office contacts:CAS>FN>FM

Regions transfer contract to project engineer: FM>FN>FM

Project engineer exports toFB and FP: FM>FB/FP

CO send awarded contracts to 5 regional office contacts:CAS>FN>FM

Regions transfer contract to project engineer: FM>FN>FM

Project engineer exports toFB and FP: FM>FB/FP

Payment Estimates

Project engineer generates andsends estimate for approval: FM>FN

Supervisor or delegate approves estimate: FN>CAS

Voucher processes andrefresh sent toPE: CAS>FN>FM

Project engineer generates andsends estimate for approval: FM>FN

Supervisor or delegate approves estimate: FN>CAS

Voucher processes andrefresh sent toPE: CAS>FN>FM

Contract Modifications

Project engineer generates and sends Cont. Mod. for approval: FM>FN

Supervisor or delegate approves Cont. Mod.: FN>CAS

OR

PE generates and approvesCont. Mod.: FM>FN>CAS

Project engineer generates and sends Cont. Mod. for approval: FM>FN

Supervisor or delegate approves Cont. Mod.: FN>CAS

OR

PE generates and approvesCont. Mod.: FM>FN>CAS

Other Processes Used

Stockpiles

IDR’s

Daily diaries

FieldBook® for inspectors(as necessary)

Stockpiles

IDR’s

Daily diaries

FieldBook® for inspectors(as necessary)

Other Notes

PC specification for consultants Hardware requirements Region IT support

installs/uninstalls software

DSL for FieldNet® connection Some by phone

Regional IT and contract specialist

PC specification for consultants Hardware requirements Region IT support

installs/uninstalls software

DSL for FieldNet® connection Some by phone

Regional IT and contract specialist

Beyond FieldManagerBeyond FieldManager®®

Field Information Tracking

Merged with FM database

Additional contract information

Used by project engineer

Merged with FM database

Additional contract information

Used by project engineer

Field Information TrackingField Information Tracking

Project Tracking

Contract data from CAS, FM, FIT View and update

DBE

Labor Compliance

Warranty

R/R

Contract data from CAS, FM, FIT View and update

DBE

Labor Compliance

Warranty

R/R

Project TrackingProject Tracking

Materials Information Tracking

Project data from CAS

5 standard field reports

Used by materials technician

Project data from CAS

5 standard field reports

Used by materials technician

Materials Information Materials Information TrackingTracking

Materials Tracking System

Physical test results Entry Verification

Used by central and consultant labs

Physical test results Entry Verification

Used by central and consultant labs

Materials Tracking SystemMaterials Tracking System

Materials Reporting System

Contractor entry of test results IRI ride Structures Pavement

Project engineer validation of test results

Contractor entry of test results IRI ride Structures Pavement

Project engineer validation of test results

Materials Reporting SystemMaterials Reporting System