what happens when your event gets too big?
Post on 11-Jan-2016
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What happens when your event gets TOO big?
Jillian M. Smith M.A., Assistant Director of Student ActivitiesHillary White, Major Event CoordinatorUniversity of Portland
+What will we talk about today?
Explanation of the ticket sales process for dances prior to the 2010 Homecoming Dance
The 2010 Homecoming Dance sold out
Implementations for the Dance of the Decades 2011 ticket sales process
Dance of the Decades 2011 had its own set of issues
Evaluation of both events and implications for future dances
+Dance Ticket Sales Process Students could purchase one
ticket for themselves, and one for a non-UP guest
Name is kept on the “master list”
Needed Student ID to get in to the dance
+Homecoming 2010: Sold Out
First dance to ever sell out
Used word of mouth to communicate situation to student body
Used Facebook from personal accounts to communicate with student body
Students needed a record of purchasing a ticket to get in
Students tried to trade tickets and/or sneak in
+Dance of the Decades 2011: Learning from our mistakes
CPB’s second dance to sell out
Students needed a physical ticket to get in to the dance and Student ID
All dance information was posted to a central website
Alcohol issues onsite and at the bus loading area
+Dance of the Decades 2011: Problems of its own
1 students was sent the hospital from the dance
3 students were sent to the hospital from campus
Bar was shut down when wrist-bands were stolen
+The aftermath: Re-evaluating every step
Ticket sales and check-in process
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Alcohol procedures
Transportation procedures
CPB’s role on campus
Recent Changes
+Discussion and Questions!
Have you had similar situations on your campus?
What have you done to improve your events?
What could CPB have done differently?
Let’s open it up to the group!
+Thank you!
If you have further questions or want materials from this session please contact either:
Jillian Smith at smithji@up.edu or
Hillary White at whiteh12@up.edu
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