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Welcome to the North DakotaTest Administration Q&A Session 2

for the ACT® Test with WritingSpring 2018

For Audio Please Call: (800) 260-0702Participant Code: 431878

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• Test Dates• Staff Roles• Verify Enrollment• Enroll/Unenroll Process• Test Day Activities• Materials Check In• Test Day Documentation

• Non-Test Information• Practice Test for Examinees• Ordering Makeup Materials• Packing and Returning

Materials• Online Testing Site Readiness• Ordering WorkKeys Materials

Audio Connection: 800-260-0702Access Code: 431878

Today’s Topics

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• March 20, 2018 – Initial Standard Time (paper)

• March 20-22, 27-29, 2018 – Online Test Window (Tues, Wed, Thurs only)

• March 20 – April 3, 2018 – Accommodations Test Window (paper)

• April 24, 2018 – Makeup Standard Time (paper)

• April 24-30, 2018 – Makeup Accommodations Window (paper)

• May 8, 2018 – Emergency Makeup Standard Time (paper)

• May 8-14, 2018 – Emergency Makeup Accommodations Window (paper)

Authorized Test DatesAudio Connection: 800-260-0702Access Code: 431878

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www.act.org/stateanddistrict/northdakota

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North Dakota ACT Webpage

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Staff Roles and Responsibilities

The ACT and ACT Workkeys

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Audio Connection: 800-260-0702Access Code: 431878

Test Coordinators

Administer a pre-test session

Select and train testing

staff

Prepare test rooms, resources,

and materials

Complete necessary

forms

Return materials to

ACT

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Audio Connection: 800-260-0702Access Code: 431878

Room Supervisor

Attend training

Administer tests for one

test room

Be in charge of test

materials

Complete necessary

forms

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Audio Connection: 800-260-0702Access Code: 431878

Proctors

Attend training Admit

examinees and distribute test

materials

Help administer the test

Be attentive and report

irregularities

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• For schools using multiple rooms, floors, or buildings:– Help check in and monitor examinees

– Assist testing staff

Audio Connection: 800-260-0702Access Code: 431878

Roving Proctor

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Ensuring computers and infrastructure

meet online testing requirements

Complete Site Readiness

Setup proctor caching

Helping staff set up for test day

Troubleshooting technical issues examinees may have with testing

Audio Connection: 800-260-0702Access Code: 431878

Technical Coordinator

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Prepare Your Test SiteThe ACT and ACT WorkKeys

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Audio Connection: 800-260-0702Access Code: 431878

Verify Enrollment

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Audio Connection: 800-260-0702Access Code: 431878

Verify Enrollment

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Audio Connection: 800-260-0702Access Code: 431878

Verify Enrollment

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• If you need to add or remove an examinee, you need to submit the request through PearsonAccessnext.

1. Download the template.2. Fill in required fields.3. Upload the completed file.• You can find detailed instructions on p. 11 of the

PearsonAccessnext User Guide for the ACT.• Any examinees loaded after 2/2 will not receive barcode labels.

Enroll or UnenrollAudio Connection: 800-260-0702

Access Code: 431878

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Enroll or UnenrollAudio Connection: 800-260-0702

Access Code: 431878

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Enroll or UnenrollAudio Connection: 800-260-0702

Access Code: 431878

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Enroll or UnenrollAudio Connection: 800-260-0702

Access Code: 431878

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• The deadline to request accommodations is February 2.

• Request accommodations through the TAA system.• Submit requests for all examinees that use

accommodations and/or supports at school.

Request Accommodations and Supports

Audio Connection: 800-260-0702Access Code: 431878

Audio Connection: 800-260-0702

Access Code: 431878

Test Materials

The ACT and ACT WorkKeys

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• Your initial order of materials will be automatically generated based upon the number of students loaded into PearsonAccessnext.

• If you add students after 2/2, you will need to place an order for their materials.

• Instructions for this process can be found in the PearsonAccessnext

User Guide.

Audio Connection: 800-260-0702

Access Code: 431878

Ordering and Tracking Materials

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• You are able to track your shipments through the PearsonAccessnext system.

• This is done from the Ordering and Tracking option in the Setup menu.

• Instruction for this can be found in the PearsonAccessnext User Guide.

Audio Connection: 800-260-0702

Access Code: 431878

Ordering and Tracking Materials

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The test coordinator is responsible for opening and verifying the test materials within 24 hours of receipt.

Be sure to keep your boxes as they have return shipping labels attached.

Audio Connection: 800-260-0702

Access Code: 431878

Materials Check-In

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• Only the TC can access test materials before test day.

• Materials must be stored in a secure, locked location.

Audio Connection: 800-260-0702

Access Code: 431878

Secure Materials

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Access Code: 431878

Non-Test Activities

The ACT

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• Paper testing examinees are required to complete their non-test information before test day.

• The session will last around an hour.• Scores will be canceled if the non-test information is completed on

test day.

Audio Connection: 800-260-0702

Access Code: 431878

Completing the Non-Test Information

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• Required Information to complete:

– Blocks A, B, D, N, O, P, R

• Scores will not be reported without these complete

Audio Connection: 800-260-0702Access Code: 431878

Completing Examinee Information

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Apply labels to the back, lower right corner of the answer documents

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Access Code: 431878

Barcode Labels

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• Schools no longer need to complete an off-site request

• Provide the off-site location’s information on test day documentation

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Off-Site Testing

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• Information for Examinees - Share these resources with examinees to help them prepare to take the ACT.

Audio Connection: 800-260-0702Access Code: 431878

Information for Examinees

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Test Day Activities

The ACT or ACT WorkKeys

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Audio Connection: 800-260-0702Access Code: 431878

Completing the Test Room Report

Complete the following items when:

A When the RS receives booklets from the TC

B When the RS receives booklets from the TC (Writing only)

C When the RS receives all booklets

D After Test 4

E After the Writing Test

F After RS collects all materials from examinees

G Mark each item to confirm complete at end of testing

H When RS returns materials to the TC

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Audio Connection: 800-260-0702Access Code: 431878

Completing the Roster

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Audio Connection: 800-260-0702Access Code: 431878

Completing the Seating Diagram

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Completing the Timing Report

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Audio Connection: 800-260-0702Access Code: 431878

Irregularities

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Audio Connection: 800-260-0702Access Code: 431878

Prohibited Behavior

Dismiss examinees and submit an IR for:Working Behind or Working Ahead

Giving or Receiving Assistance

Marking Ovals After Time is Called

Removing Test Materials

Using Notes or Aids

Accessing mobile device at any time during testing

Using a prohibited calculator

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Audio Connection: 800-260-0702Access Code: 431878

Misadministrations Can Cause Scores to be Cancelled

Reasons for Scores to be CancelledRooms not set up correctly Answers not transferred properlyConflict of Interest with staff Additional information providedAdvanced access to test content Misuse of Timing CodesPre-test info completed on test day Tests completed out of testing windowTests not given in correct order Different timing codes in same roomTests timed incorrectly Irrational or prohibited behaviorTest materials are duplicated/attempt Standard time use of accom. materials

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Who You Gonna Call?

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After the TestThe ACT

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• Immediately after testing, the TC must:

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Post Test Procedures

Verify materials

Check document-

ation

Set aside and/or order

makeup materials

Pack materials for return

Ship materials back to

ACT

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• Original answer documents: complete any non-test portions before makeup testing

• New answer documents: transfer non-test information to the new document

Audio Connection: 800-260-0702Access Code: 431878

Setting Aside Materials for Makeup Testing

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Audio Connection: 800-260-0702Access Code: 431878

Materials ACT Sends to You for Makeup Testing

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• Ordering instruction email sent to TC• Place order in PearsonAccessnext

• Contact ACT State and District Testing at 800.553.6244, ext. 2800, if an email is not received

Audio Connection: 800-260-0702Access Code: 431878

Ordering Makeup Materials

Audio Connection: 800-260-0702Access Code: 431878

Return Shipping of Materials

The ACT and ACT WorkKeys

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• New! Polymailers are no longer used to return answer documents separately.

• Return the test materials in the original boxes.• Be sure to keep your boxes as they have return shipping labels attached.

Audio Connection: 800-260-0702

Access Code: 431878

Consolidated Return Process

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Audio Connection: [#]Access Code: [#]

Packing the Processing Envelope

Test Admin Forms

Irregularity Reports

Staffing List

Answer Documents

Site Header

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Audio Connection: 800-260-0702Access Code: 431878

Packing the Cartons

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• ACT has prescheduled your FedEx pickup for March 21st.• FedEx has 3 days to pickup your materials. If they have not picked

up after March 23rd, call ACT Test Administration for assistance.• Call ACT with any questions about your shipment (do not call

FedEx).

Audio Connection: 800-260-0702

Access Code: 431878

Prescheduled Pickup of Test Materials

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• Aggregate ACT reports and student level data files will be available through PearsonAccessnext.

• CDs are no longer mailed to schools or districts.• Schools will receive a High School Checklist, Student

Reports, and Student Score Labels.

Audio Connection: 800-260-0702

Access Code: 431878

Online Reporting

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Online Testing

The ACT

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• TestNav is the test delivery engine that examinees use to test.• Installable TestNav is an easy to use app that can be quickly

downloaded to each student machine.• Download at http://download.testnav.com• Browser-based testing is only available using Firefox ESR 45

(32-bit)

TestNavTMAudio Connection: 800-260-0702

Access Code: 431878

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Complete the site readiness steps by February 2, 2018.• Set student test format to online• Assign a technical coordinator• Utilize the Technical Guide• Proctor caching is required• Perform a mock administration• Short training videos available on ND webpage.

ACT Online TestingAudio Connection: 800-260-0702

Access Code: 431878

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• Only the Technical Coordinator has access needed• Requires a static IP address

Proctor Cache Setup

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• https://training.testadmin.act.org• Download the Mock Administration Guide.• Watch “How to Set Up a Mock Administration” video.• Setup training environment as you will for live testing.• Use sample student information loaded in PearsonAccessnext to

run testing.

Audio Connection: 800-260-0702

Access Code: 431878

Mock Administration

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• Download the ACT Administration Manual for Online Testing

• Create Test Sessions• Add Students To Sessions• Print Authorization Tickets

Audio Connection: 800-260-0702

Access Code: 431878

Test Session Setup

Audio Connection: 800-260-0702Access Code: 431878

ACT WorkKeys Enrollment

ACT WorkKeys

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• Follow the “How to Order Materials” procedure in the PearsonAccessnext User Guide for ACT WorkKeys to order materials for ACT WorkKeys:

1. Enter a standard time enrollment count that reflects only examinees testing with standard time.

2. Enter the quantities of accommodation and support materials for examinees testing with those formats.

Audio Connection: 800-260-0702Access Code: 431878

Set Enroll Counts for WorkKeys

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• February 2, 2018• Deadline to complete site readiness• Deadline to enroll students and still receive barcode labels• Deadline to submit requests for accommodations and/or supports• Deadline to order WorkKeys Materials

• Materials will arrive the weeks of February 19 or 26th depending upon your selection on the Manage Participation screen.

Coming UpAudio Connection: 800-260-0702Access Code: 431878

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Questions??

Audio Connection: 800-260-0702Access Code: 431878

The recording and slide deck from this presentation will be posted to the ACT North Dakota web page next week.