webinar: foia requests for cdc covd-19 records ......2020/05/12 · during the covid-19 response,...
Post on 21-May-2020
5 Views
Preview:
TRANSCRIPT
1 1
Webinar: FOIA Requests for CDC COVID-19 Records
Office of Government Information Services May 12, 2020 National Archives and Records Administration Alina M. Semo, Director 8601 Adelphi Road (OGIS), College Park, MD 20740
(202) 741-5770
ogis@nara.gov
Introduction to CDC and ATSDR
The Centers for Disease Control and Prevention (CDC) and the Agency for Toxic Substances and Disease Registry (ATSDR) are both agencies of the U.S. Department of Health and Human Services (HHS):
CDC Mission: CDC works 24/7 to protect America from health, safety and security threats, both foreign and in the U.S. Whether diseases start at home or abroad, are chronic or acute, curable or preventable, human error or deliberate attack, CDC fights disease and supports communities and citizens to do the same.
2
Introduction to CDC and ATSDR
ATSDR Mission: ATSDR protects communities from harmful health effects related to exposure to natural and man-made hazardous substances. ATSDR responds to environmental health emergencies; investigating emerging environmental health threats; conducting research on the health impacts of hazardous waste sites; and building capabilities of and providing actionable guidance to state and local health partners.
3
anaged bya common director s office.
CDC Organizational Chart March 13 2020
CHIEF OF STAFF Kyle McGowan
CHIEF STRATEGY OFFICER & CHIEF OPERATING OFFICER Sherri Berger, MSPH
CDC WASHINGTON DIRECTOR AnsticeBrandKenefick**
OFFICE OF EQUAL EMPLOYMENT OPPORTUNITY Reginald R. Mebane, MS
CDC DIRECTOR RobertR. Redfield, MD
PRINCIPAL DEPUTY DIRECTOR
Anne Schuchat, MD(RADM,USPHS, RET)
ASSOCIATE DIRECTOR FOR COMMUNICATION Michelle E. Bonds, MBA**
ASSOCIATE DIRECTOR FOR LABORATORY SCIENCE AND SAFETY SteveMonroe, PhD
ASSOCIATE DIRECTOR FOR POLICY AND STRATEGY RobinM.Ikeda, MD,MPH(RADM,USPHS)
CHIEF MEDICAL OFFICER MitchWolfe, MD,MPH(RADM, USPHS)
ion and Control
4
Office of Minority Health and Health Equity Leandris Liburd, PhD,MPH,MA
Center for Global Health
Rebecca Martin, PhD
Center for Preparedness and Response John Dreyzehner,MD,MPH,FACOEM
Center for State, Tribal, Local,
and Territorial Support
National Center on Birth Defects
and Developmental Disabilities AmandaCohn,MD(CAPT,USPHS)**
National Center for Chronic Disease
Prevention and Health Promotion Karen Hacker,MD,MPH
National Center for Environmental Health/Agency for Toxic Substances
and Disease Registry
Patrick Breysse,PhD, CIH*
National Center for Injury
Prevent
National Center for Immunization and Respiratory Diseases
Nancy Messonnier,MD
(CAPT,USPHS,RET)
National Center for Emerging and Zoonotic InfectiousDiseases RimaKhabbaz, MD
National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention
Jonathan Mermin,MD,MPH(RADM,USPHS)
Office of Science
Rebecca Bunnell, PhD
Office of Laboratory Science and Safety
SteveMonroe, PhD
Center for Surveillance,
Epidemiology, and Laboratory Services
Michael F.Iademarco,MD,MPH(RADM,USPHS)
National Center for Health Statistics
NATIONAL INSTITUTE FOR OCCUPATIONAL SAFETY AND HEALTH
John Howard,MD,MPH,JD, LLM, MBA
DEPUTY DIRECTOR FOR PUBLIC HEALTH SERVICE AND IMPLEMENTATIONSCIENCE
Katherine LyonDaniel,PhD**
DEPUTY DIRECTOR FOR PUBLIC
HEALTH SCIENCE ANDSURVEILLANCE
Chesley Richards, MD,MPH,FACP
DEPUTY DIRECTOR FOR NON-INFECTIOUS DISEASES
CelestePhilip, MD, MPH
DEPUTY DIRECTORFOR INFECTIOUS DISEASES
Jay C. Butler,MD(CAPT,USPHS, RET)
Brian C. Moyer, PhD * ATSDR is an OPDIVwithin DHHS but is José T.Montero,MD,MHCDS DebraHo ury, MD, MPH
**
m ’
Acting position
Deputy Director for
Non-Infectious Diseases (DDNID) Celeste Philip, MD, MPH
NCEH/ATSDR
Office of the Director Patrick Breysse, PhD, CIH
Director
Ronney Lindsey, MS Deputy Director
Caroline McDonald Senior Advisor
Christopher M. Reh, PhD Associate Director, ATSDR
Sherry Smallwood Senior Advisor, ATSDR
Sharunda Buchanan, PhD, MS Director of Priority Projects
and Innovation
Renée Funk, DVM, MPH, MBA Associate Director for Emergency Management
(CAPT, USPHS)
Division of Environmental Health Science and Practice
Erik R. Svendsen, PhD
Director
Laurie A. Johnson, MPH
Deputy Director
Division of Laboratory Sciences James L. Pirkle, MD, PhD
Director
Amy Mowbray, PhD
Deputy Director
Division of Community Health Investigations
Alan Parham, MPH
Director (Acting)
Cassandra Smith, MS
Deputy Director (Acting)
Division of Toxicology and Human
Health Sciences William Cibulas, PhD, MS
Director (Acting)
Angela Ragin-Wilson, PhD
Deputy Director (Acting)
Office of Communication Heather Bair-Brake, DVM, MS,
DACVPM
(CDR, USPHS)
AssociateDirector
Lawrence Furphy
Deputy Associate Director
Office of Management and
Analytics Michele Brown
Associate Director/Management Officer
Mattie Gilliam
Deputy Management Officer
Office of Policy, Planning &
Partnerships Pamela Protzel Berman, PhD, MPH
Associate Director
Donata Green, PhD, MA
Deputy Associate Director
Office of Science G. David Williamson,PhD
Associate Director
Tim Dignam, PhD, MPH
Deputy Associate Director
File Last Updated: 3/9/2020 5
NCEH DIVISIONS
Division of
Environmental Health
Science and Practice
Water, Food, and
Environmental Health Services
Branch
Asthma and Community
Health Branch
Lead Poisoning Prevention &
Environmental Health Tracking
Branch
Emergency Management,
Radiation, and Chemical Branch
Division of
Laboratory
Sciences
Inorganic and Radiation
Analytical Toxicology Branch
Clinical Chemistry Branch
Organic Analytical Toxicology
Branch
Newborn Screening and
Molecular Biology Branch
Emergency Response Branch
Nutritional Biomarkers Branch
Tobacco and Volatiles Branch
6
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
CENTERS FOR DISEASE CONTROL AND PREVENTION OFFICE OF THE CHIEF OPERATING OFFICER (OCOO)
OFFICE OF THE
DIRECTOR CAJ1
Office of Financial
Resources
CAJE
Office of Safety, Security
and Asset Management
CAJS
Human Resources
Office
CAJQ
Office of the Chief
Information Officer
CAJR
Freedom of
Information Act
Office CAJ12
Strategic Business
Initiatives Unit
CAJ13
Freedom of Information Act Office is part of the OCOO
7
CDC FOIA Office
Central office responsible for responding to FOIA requests received by CDC and ATSDR
Disseminates FOIA requests electronically to areas within CDC most likely to have responsive records
Coordinates efforts when one or more Centers, Institutes or Offices is involved in responding to a FOIA request
Reviews, analyzes, redacts as necessary, and releases documents to the public under the provisions of the Act
Tracks and monitors FOIA requests and responses to ensure timely and appropriate responses
8
QCQQ Office of the Chief Operating Officer
• Th.s fNIY IX<Vf at Hr(
~t~JtM
llf*Cy(h Of tM r.Qu.st.
Services. Support. Solutions.
CDC FOIA Office
9
CDC FOIA Office NO. OF CDC FOIA PERSONNEL
0
5
10
15
20
25
30
35
40
45
50
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
NO. OF FULL-TIME FOIA EMPLOYEES NO. OF EQUIVALENT FULL-TIME EMPLOYEES TOTAL NO. OF FULL-TIME FOIA STAFF
Source: https://www.hhs.gov/foia/reports/annual-reports/index.html
10
1600
CDC FOIA Office
FOIA Requests Received, Processed & Pending
1445
1400 1295
1270 1263 1219
1186 1200 1129
10401020
1000 943
762 749800 685
600
424 416
400
161 163200 137130 130
0 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Number of Requests Pending at Start of FY Number of Requests Received in FY Number of Requests Processed in FY Number of Requests Pending as of End of FY
Source: https://www.hhs.gov/foia/reports/annual-reports/index.html
11
CDC FOIA Office FOIA REQUESTS - RESPONSE TIME FOR ALL PROCESSED PERFECTED REQUESTS
350
307.26
101.39
55.2
32.21
12.25
122.6
159.52
187.56
54.88
26.23
0
50
100
150
200
250
300
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
AVE. NO. OF DAYS - SIMPLE REQUESTS AVE NO. OF DAYS - COMPLEX REQUESTS
Source: https://www.hhs.gov/foia/reports/annual-reports/index.html
12
350
400
CDC FOIA Office Number of Times Exemptions Applied
300
250
200
150
100
50
0 Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 7(A) Ex. 7(B) Ex. 7(C) Ex. 7(D) Ex. 7(E) Ex. 7(F) Ex. 8 Ex. 9
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Source: https://www.hhs.gov/foia/reports/annual-reports/index.html
13
CDC FOIA Office
EXEMPTION 3 STATUTES CITED – FY 2015 - FY 2019
STATUTE CITED TYPE OF INFORMATION WITHHELD
5 U.S.C. app. 4 § 107(a)(2) (Ethics in Government Act of 1978)
Confidential financial disclosure report pertaining to certain government employees
6 U.S.C. § 133(a)(1) Protection of voluntarily shared critical infrastructure information
41 U.S.C. § 2102 (amending 41 U.S.C. § 423(a)(1))* (Procurement
Integrity Act)
Contractor bid or proposal information; source selection information
42 USC § 242m(d) Identifiable information for certain research and statistical activities
42 U.S.C. § 247d-6b(d) Information identifying the location at which materials in the stockpile under subsection (a) of this section are stored
42 USC § 262a(h) Bioterrorism-related information
14
Source: https://www.cdc.gov/od/foia/docs/cdc-foia-statistics-report.pdf
CDC FOIA Office REQUESTS FOR EXPEDITED PROCESSING
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
10
1
36
65
12.
25
84
7
77
3.64
77
8
69
0.7
9
89
11
78
1.07
10
9
1
10
8
4.04
15
TOTAL NO. RECEIVED NO. GRANTED NO. DENIED AVE. NO. OF DAYS TO ADJUDICATE
Source: https://www.hhs.gov/foia/reports/annual-reports/index.html
250
CDC FOIA Office REQUESTS FOR FEE WAIVER
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
0
50
100
150
200
TOTAL NO. REC'D NO. GRANTED NO. DENIED AVE. NO. OF DAYS TO ADJUDICATE
Source: https://www.hhs.gov/foia/reports/annual-reports/index.html
16
CDC FOIA Office
New Incoming Requests & Complete FOIA Responses
FY 2020 (Oct. 2019 - April 2020)
FY 2019
FY 2018
FY 2017
FY 2016
FY 2015 1054
1213
1101
1399
1422
1601
942
1444
1305
1239
1293
1090
0 200 400 600 800 1000 1200 1400 1600 1800
Complete FOIA Responses New Incoming FOIA Requests
17
Source: https://www.cdc.gov/od/foia/docs/cdc-foia-statistics-report.pdf
COVID-19 RESPONSE BY THE NUMBERS
-
@ •
As of May 7, 2020
4,637
988
254,000+
1,262
7.3+ million
10
CDC personnel suppo rti ng the ou1break response
CDC depoyers who
deployments to 103 States and abroad
Arriving lntemationa alq:x:>rts
haveconductoo 1 ,263
cities across the United
I passrngers screened at US
-
lnfcrmatlon and guidance for Documents pr01ldlng government agend~ busi~ and the public
ucted by pubfic and C OVID-19 tests cond private laboratories In the United States
-
C lin lei an Outreach and Communication Activity (COCA) calls offering guidance to healthcare providers
QCQQ Office of the Chief Operating Officer
• .. ~ • • • ---
loo<:>l ~~:.
• Cl
~~
l~i • •
Accessible: cdc.gov/coronavirus/2019-ncov/cdcresponsejby•ttje'~·numoer:s.: t I -. ... . . ... ~. --~·. '
97
22.3+ million
209,000+
1.2+ billion
1.1+ billion
19,000+
State and local public health laboratcries performing testing for COVID-19
Time peq::>le have used CDC's on fine selfchecking tool, Clara
Calls and emails to CDC-INFO
Times peope viBVOO information on CDC webStes
Social media impressions on 2,736 CDC reSJXXlSE.Lr~ted posts
Inquiries to C OC from health dep:~rtments and doctcrs, nurses or other cl inical staff
cdc.gov /coronavirus
Services. Support. Solutions.
CS31656 5-A
https://www.cdc.gov/coronavirus/2019-ncov/cdcresponse/by-the-numbers.html
18
Impact Of COVID-19 on CDC FOIA Office
The FOIA office has received a significant number of COVID-19 related requests. To date 100% increase in incoming requests over same period last year.
Thousands of CDC staff have been activated to assist with the pandemic and that has impacted FOI! Office’s ability to obtain records directly from programs;
Nevertheless, the FOIA office works hard everyday to locate records and respond timely to all FOIA requests, including COVID-19 FOIA requests.
19
Impact Of COVID-19 on CDC FOIA Office The vast majority of COVID-19 FOIA requests have been approved for expedited
processing by the FOIA Office:
They are prioritized ahead of non-expedited requests.
The FOIA Office is processing COVID-19 requests for similar documents collectively:
If multiple requests have been received for the same or similar records the FOIA Office is responding to all requests at the same time.
The FOI! Office’s two primary methods for searches are:
(1) FOIA Office conducts the search independently,
(2) FOIA Office requests assistance from the COVID-19 Emergency Operations Center (EOC) in locating records.
20
Impact Of COVID-19 on CDC FOIA Office
CDC is proactively releasing COVID-19 related information:
CDC COVID-19 Data Tracker: tracks COVID confirmed cases and deaths by state and county, and total number of cases and deaths.
Map of states and territories with one or more laboratories that have successfully verified and are currently using COVID-19 viral tests.
21
What can you do to help us help you get the records you seek?
1. Keep the request brief.
2. Give us enough information upfront so we can quickly process your request.
3. Ask for what you want and nothing more.
4. Be realistic about response times.
22
Tips for narrowing scope of requests:
List name(s) and emails to be searched
Provide a timeframe. Shorter is better
Provide keywords. Combining keywords is very helpful.
Limit records to a few senior leaders
Identify the subject of request -- e.g., document title
Limit the volume of records retrieved -- fewer pages to review means = faster response time not only for your requests but for others as well.
Contact us to assist you scope your request
23
24
During the COVID-19 response, the CDC FOIA Office cannot receive any FOIA-related correspondence by USPS, FedEx or UPS. Starting May 1, we will no longer be accepting requests via E-mail or fax. Requesters can submit a FOIA request using one of the options below: 1.FOIA Public Access Link (PAL) 2.Submit a request via FOIA.gov To learn more about Coronavirus Disease 2019 (COVID-19) visit CDC’s COVID-19 website.
Resources & Additional Information
o Website: https://www.cdc.gov/od/foia/index.htm
o CDC FOIA Officer & FOIA Public Liaison: Roger Andoh -- 770-488-6277 -- mhu9@cdc.gov
o CDC Deputy FOIA Officer: Bruno Viana -- 770-488-6399 -- cqy8@cdc.gov
o General Phone: 770-488-6399
o Email: FOIARequests@cdc.gov
o Public Access Link (PAL): CDC FOIA Public Access Link
o Information on COVID-19: https://www.cdc.gov/coronavirus/2019-ncov/index.html
25
QUESTIONS &
ANSWERS
26
top related