we are glad you are ere! - stonebridge ranch · 2019-03-08 · 2016 highlights # of homes annual...

WE ARE GLAD YOU ARE HERE!

STONEBRIDGE RANCH

COMMUNITY ASSOCIATION , INC..

2019 Annual Meeting

Welcome by Board

Jon Dell’Antonia President

Michael Yon Vice President

Jim Norton Secretary

Norm Counts Treasurer

Don Hanson Director

Kristen Vartian Director

Sam Castleberry Director

CMA Management Onsite Team

Greg Herbst Director of Operat ions

Rony Peterson Execut ive Adminis t rat ive

Assis tant to the Director of Operat ions

Tamra Col l ins Communi ty Serv ices

Coordinator

Michael Cawley Maintenance Superv isor

David Wiest L i festy le Director

Brock Whetstone Landscape & Grounds

Manager

Kel l i Koehler Compl iance Superv isor

Er ica Lee Communicat ions Coordinator

Al l ison Bedgood Operat ions Suppor t

Representat ive

Gwen Burns Compl iance Coord inator

Randy Cain Compl iance Coordinator

Patr ic ia L i les Compl iance Coordinator

Jarred Mercer Compl iance Coordinator

Melba Siebel Admin is t rat ive Assis tant

Jeff Torres Maintenance Assis tant

Genr i Barrentos Maintenance Por ter

Edgar Mel lado Maintenance Por ter

Order of Business

• Call to order & establish a quorum

• Proof of Notice of Meeting

• Approval of March 8, 2018 Annual Meeting minutes

• Introduction of new directors

Role of the Board of Directors

• Protecting homeowner values

• Supervision of Association business

− Contracts, insurance, AR and AP, financial management, collections

• Governance of Association

− Developing policy to manage Association & daily operations

• Fostering community

− Oversight of facilities & activities to promote member interaction

Board Organization

Jon Dell’AntoniaPresident

Michael Yon Vice President

Social Committee

Jim Norton Secretary

Landscape and Grounds Committee

Norm Counts Treasurer

Finance & Investment Committees

Don Hanson Director

Amenities Committee

Kristen Vartian Director

MOD Committee

Sam Castleberry Director

Communications Committee

Introduction of Directors

• Introduction

− Rick Chaffin, Joseph Closs and Michael Kaltenbaugh

• Sixth Amended and Restated Bylaws, Article III,

Section 3.2 Election of Directors

I f the number of candidates equals to the number of positions to be

f i l led the Board of Directors may vote to accept the candidates

standing for election to those posit ions. Members wil l be noti f ied of

such action and that the Association need not undergo the expense

of an annual election. In such instances, the Annual meeting wil l be

held as scheduled and the new Board members wil l be introduced.

Board of Directors Report

2018 Highlights

• Reviewed and revised the Strategic Plan.

• Two New Homeowner “get acquainted”

receptions.

• Completed Water Saving Initiative (smart

controllers and pressure regulated valves)

across all of Stonebridge.

• 822 new homeowners moved into Stonebridge

Ranch in 2018.

2018 Highlights

• Total of 9415 homes in Stonebridge.

• 30th Anniversary celebration

− Included commemorative boulder at Stonebridge Dr. & Virginia

2018 Highlights

• Began installation of SB

logo on all monuments.

• Completed office remodel.

• New website with search

feature.

• Installation of light pole

banners.

2018 Highlights

• Defibrillators installed in office and the

Community Room.

• Highway 380 project involvement.

• Continue to have strong financial position.

• How does Stonebridge Ranch compare to other

Associations in our area…?

2016 Highlights# of

Homes

Annual

DuesCity Amenities

725 $330 Mckinney Walking, bike paths

1148 $500 Allen Pool, playground, ponds, fountains

2818 $571 Allen Pool, playground, basketball, tennis , lakes

9415 $765Stonebridge

Ranch

Pools (2), playgrounds, lakes, community room, tennis,

parks, plaza

849 $920 Allen Pool, clubhouse, tennis, basketball

1477 $1108 Frisco Pool, playground, clubhouse, fitness equipment

237 $1180 McKinney Pool, playground, tennis, basketball, lakes

382 $1580 McKinney Pool, playground, no clubhouse

916 $2940 FriscoGate & guardhouse, pool, playground, clubhouse, lakes,

basketball

Strategic Plan

• Vision Statement

− To be the premier master planned community in North Texas.

• Mission Statement

− Preserve and enhance the quality and natural beauty of

Stonebridge Ranch for our residents by offering attractive

amenities, active life style opportunities, and leadership which

protects property values and the financial health of the

community.

Strategic Plan

• Updated, reviewed and approved the Strategic

Plan

1. Financial Health

2. Water Conservation Plan

3. Master Landscape Plan

4. Amenities Master Plan

5. Communication Action Plan

Strategic Plan 2018

6. Project Management

7. Governmental Issues

8. Oversight of Lakes and Dams

9. Modifications Committee Workload

10. Homeowner Communication

11. Benchmark Other Large Homeowner Associations

Governmental Issues

• Focus on city and state government

issues which could affect

Association operations.

• City of McKinney is now meeting

with Presidents of all HOAs in

McKinney on a quarterly basis to

align City activities with HOA plans.

Committee Reports

Finance & Investment Committees

Finance Members

Ted Barron Secretary

Daniel Bentley

Steve Shroba

Alan Weintraub Chair

Norm Counts Board Liaison

Investment Members

Bill Marley Chair/Secretary

Ted Barron

Daniel Bentley

Steve Belt

Chuck Hoffman

Steve Shroba

Alan Weintraub

Norm Counts Board Liaison

Scope of Responsibilities

• 2019 Operational Budget

review

• Validate portfolio

adjustments suggested

by Financial Advisor

• Special projects as

assigned by the Board

Strategic Plan

• Ensure the ongoing

financial health of

the association by

testing Association

funding against

current and future

needs and evaluation

of current and future

revenue streams.

Treasurer ’s Report : 2018 Revenue

93%

2%3%

1%1%

Total Assessment Revenues $7,115,547.69

Total Other Income $126,790.25

Total Investment Income $223,918.55

Total Working Capital/Member Fees $110,111.25

Total Amenities Income $74,850.37

Total Activites Income $22,406.56

2018 Operating Expenses

Landscape & Lakes 25%

Reserve Spending 22%

Salaries, Benefits & Management 17%

Common Area Utilities 16%

Admin, Opns & Courtesy Patrol 10%

Pools, Courts, Fields & Activities 9%

Capital Improvements 1%

16%

25%

22%

17%

10%

9%

1%

Investment Policy Summary

• Capital Reserves Investment Account

− Objective

CPI + 3% Return

− Asset Mix

50% Bonds / 50% Stocks

− Investments

No leverage, higher quality bonds, indexed equities

Investment Report

Performance Report

Capital Reserves Investment Account

1/1—12/31/20195/31/04—12/31/2019

Since Inception

Beginning Value $6,636,837 $0

Contributions $0 $3,533,818

Capital Gains -$542,967 $1,334,377

Interest & Dividends $186,266 $1,639, 045

Management Fees -$23,378 -$250,482

Ending Balance $6,256,758 $6,256,758

Modifications Committee

Modifications Members

Mary Thompson Chair

Wade Newman Co-Chair

Nicholas Pitts

Phil Bowen

Neelam Kacker

Eugene Robinson

Wally Anderson Architect

Kristen Vartian Board Liaison

Compliance Coordinators

Kelli Koehler (Compliance Supervisor)

Gwen Burns

Randy Cain

Pat Liles

Jarred Mercer

Melba Siebel (Administrative Assistant)

Committee Overview

• Compliance

− Assures that Modification Applications meet applicable village and

SRCA Modification Design Guidelines.

• Knowledge and review

− To review applications, the Committee references 60 pages of

Association guidelines and thousands of pages of sub-Association

guidelines

Committee Overview

• Time commitment

− Each committee member spends an average of 8 hours/week

reviewing applications

− Applications are reviewed electronically (database form)

− The Committee also meets as needed on the 2nd and 4th

Tuesday of each month

• Homeowner Appeals

− Provides a forum for 1st-level homeowner appeals

2018 Highlights

• 2796 applications and 108 hearings

• Applications included modifications and new construction

• You may submit online via your private account at https://cma.cincwebaxis.com/

− Paper applications can be mailed or brought in person to 6201 Virginia Parkway or emailed to srcacompliance@cmamanagement.com.

• Do all modifications require an application & approval? No…

Do & Do Not

• You can find a list of common items that you

“DO and DO NOT submit for” in your meeting

packet or online at www.stonebridgeranch.com.

− Note: you must meet the requirements of the

Covenant, Conditions and Restrictions (CC&Rs), Master

Design Guidelines, Modification Design Guidelines

and/or Subdivision Guidelines even for those items

which do not require the application.

Appeals Committee

2018 Highlights

• New committee added in 2017

• Sub-committee of the Board of Directors

• Provides forum for 2nd-level homeowner appeals

• Meet the Thursday before the Board of Directors

Meeting of each month

• Provides after-hours opportunity for homeowners

wanting to attend their Board Appeal

Landscape & Grounds Committee

Committee Members

Jay Miller Co-Chair Hardscape

Chris Spear Co-Chair Landscape

Mary Patrick Secretary

Chris Spear

Mary Reddan

Tom Slater

Lori Cota

Tom Timmerman

Dwayne Ray Alternate

Jim Norton Board Liaison

L&G Manager CMA

Brock Whetstone

Maintenance Supervisor CMA

Michael Cawley

Strategic Plan

• To refresh common area medians, parkways

and entrances in order to preserve and

enhance the beauty of Stonebridge Ranch

• Mulch Reduction

• Village monument renovation

• Briar Ridge, Spring Hill, Woodland Bridge, Lake Point,

Muirfield Point, Summer Glen, and The Gallery

2018 Projects

• 30 th Anniversary Boulder

• New pinned and cast

stone SB Logo added to

Phase 1

• Phase 2 will be

completed in 2019

• New LED lighting

• Added banners at the

Association driveway

and Stonebridge Plaza

Briar Ridge Monument Update

• Removed maroon metal sign

Spring Hill Monument Renovation

• Removed green metal sign

Woodland Bridge Monument Renovat ion

• Updated font and added SB cast stone logos on

either side

Key Maintenance Projects

• Hardscape maintenance

– Phase 3 (19 villages)

– Phase 4 (19 villages)

• Semi-annual color selections

• Lighting repairs made & new lighting added at the

Beach Club

• Landscape maintenance plan

• Committee members do a

site inspection

− Determine the need for cleaning,

repainting, repairing cracked

mortar and l ighting.

• Bi-annual inspection

process requires 8 hours

per phase

− 2018 led to 38 monument

repairs (phase 3 and phase 4)

Hardscape Maintenance Plan

Boulder / Circle Drive

Landscape Maintenance Plan

• Updated landscaping at the Beach Club and Aquatic

Center.

• Removed 82 Northern Red Cedar trees on St. Gabriel &

Bristol Drive.

• Completed drainage projects for Wyndsor Grove and

Wellington Point.

• Created a Landscape Maintenance Guideline to ensure

improved and consistent maintenance procedure.

• Included lighting inspection when doing the hardscape

inspections to ensure attractive village entrance

homeowner experience.

Amenities Committee

Members

Julie Lichter Chair

Ollie Cromwell

David Vartian

Tom Fredricks Vice-Chair

Jim Buerkle Secretary

Donald Hanson Board Liaison

Strategic Goal

• Create and implement a long term Amenities Master

Plan that includes both the addition of new common

area amenities and the enhancement of existing

amenities at a target funding rate of 1.5% of annual

assessments.

Common Areas Inventory Report

• Updated Beach Club

Playground and added

swing sets.

• Added a playground,

horseshoe pits, and

swings at Plainfield

Park.

• Added two benches at

Plainfield Park.

Common Area Inventory Report

• Silt removal at Wellington Point and Winter

Haven ponds.

• Established quarterly inspections of all

playgrounds and gazebos.

Communications Committee

Members

Sam Castleberry*Board Liaison

Erica LeeCMA Communications Coordinator

Amanda Batson*

Chair (effective March 2019)Ch C

Junaid Ahmed

Courtney HugghinsCo-Secretaries

John Campbell Chair (2014 to February 2019)

Clarke Drummond*

Allison Pitts** New since last year

2018 Highlights

• Continued improving existing

communications channels.

− New website

− Stonebridge Ranch News magazine

− Email blasts

• Focused on effectively telling

the Stonebridge Ranch story.

• Established 2019 goals.

New Website

• Created and rolled out

new Stonebridge Ranch

website.

− Updated look

− Five “personas” to target

specific groups

− Improved organization

− Search feature

− Mobile-friendly

Stonebridge Ranch News Magazine

• Improved content and

quality with new

publisher

− Zero cost to Stonebridge Ranch

to publish

− Ad revenue sharing brought in

$1108

− Photo and travel contests

− Cartoon feature

− Human interest stories

Email Blasts

• Sent quarterly to Realtors to promote Stonebridge Ranch

• Expanded use of eNews to connect with sub-sets of residents as needed

• Utilized as a conduit for Board communications to residents

Telling Our Story in 2018

• Supported 30 th Anniversary

activities

• Placed an ad in McKinney’s

Relocation Guide to introduce

newcomers to our community

• Continued the expansion of

the video library to tell our

story to current and

prospective residents

Goals for 2019

• Continue improving our communication

channels to better serve residents.

− Win an award for the Associat ion or

Stonebridge Ranch News

− Continue to improve funct ionali ty of the new

website platform.

• Increase resident eNews sign-up to keep

residents informed.

• Increase the number of residents

registered on the website to better

facilitate communication, Association

business functions, etc.

Social Committee

Members

Cheryl Scheuren Chair

Priscilla Wertenberger Secretary

Barbara Geiger

Richard Jernigan

Bruce Singer

Bill Arnold

Lee Yen Elliot

Michael Yon Board Liaison

Lifestyle Director, CMA

David Wiest

2018 Social Events Projects

Stonebridge Ranch 2018 Activities

2018 Social Event Calendar

• Added New Events

− Tag-a-Truck

• SRCA Signature Events

− Easter, Stonebridge Ranch Day, Halloween

Spooktacular, Holiday Tree Lighting Ceremony and

Winterfest Marshmallow Roast

• The calendar of events can be found on the

website and in the monthly magazine.

Meeting Adjournment

State of the City

George Fuller Mayor, City of McKinney

Tracy Rath Mayor Pro Tem, City of McKinney

Door Prize Drawings