waterlooworks … the new system replacing jobmine winter 2014 update

WaterlooWorks …the new system replacing

JobMine

Winter 2014 update

WaterlooWorks is …

• Jobmine, CCA appointment and workshop booking system replacement

• Vendor is ORBIS Communications• Purchased solution means – limited

customizations, can influence but not dictate design, share costs and knowledge

Implementation timelineFall 2013 Winter 2014 Spring 2014 Fall 2014 Winter 2015 Future

Users

Functionality

Students: ArchEmployers: ArchStaff: limited CECA

Previous term students, employers and CECA, other users tbd

Students: allEmployers: allStaff: all CECA, UWaterloo staff and faculty

Core employment process (excl work term support), feed from QUEST, CAS authentication, staff dashboard

Previous term functionality, work term support, other functionality tbd

All scoped functionality

Continuous improvement

Student Benefits

• Key word job search• Individual saved searches• Job postings include Google Map of

employer’s location• Notification alerts for jobs that meet your

search criteria• One stop shop for CECA services

Poll questions

• What functionality would you like to see in the new system to help identify job opportunities more effectively?

• Would you like to see your competition when choosing an interview time in the new system?

• Of those who use JobMine Plus, what elements of the system do you like?

• Which functionality is most important to you?• What other content do you want to see on the display screens in the

interview waiting area in the Tatham Centre, while you wait to be

paged for your interview? 

Recent poll results

What do you know about the 'skills inventory' currently in JobMine?• Total = 397 respondents• 88% are aware of JobMine’s skills inventory• 19% update their skills inventory every term• 64% said they have never updated their skills inventory

or haven’t updated in several terms• 53% are aware CECA uses the skills inventory to

determine potential candidates

Current poll question

• Should it be mandatory or optional for students to provide feedback on their work term?

• As well as collecting an overall satisfaction rating, which attributes would you also like to be able to provide/view individual employer ratings for? Work/life balance, physical work environment, quality of supervision, compensation/salary and benefits…

• How much, if any, impact would an employer’s rating have on your decision to apply to an opening?

Demo of search & apply functionality

• 4 sessions conducted during continuous interviews Fall 2013

• 85 students participated• Demonstrated and gathered feedback on

search & apply functionality• Spring 2014 main round

Student focus groups - Search & apply functionality

• 2 sessions conducted– 1 session with CECA co-op students– 1 session with student panel, vendor was

present

• 35 students participated• Opportunity to search and apply for jobs in

test environment and provide feedback

Process change decisions

• One free “no rank” per term• Code of Conduct/Job Search Intentions• Salary on job postings• Remove app limit (deferred)

Input on process change considerations

Analysis

PMT

Mgmt team

Student

Employer

Staff CEC

Summarize

Decision

One free no rank P P P P X P P P yes

Code of Conduct / Job Search Intentions

P P P P X P P P yes

Remove app limit P P P P X P P P defer

Student Compensation P P P P X P P P yes

Get involved!

• Join the WaterlooWorks Student Panel to share your input and gain access to the blog:

– Join at: uwaterloo.ca/ceca-systems

Opportunities in Spring 2014

• Participate in Student Panel – Comment on process changes– Participate in focus groups

• Facilitated demos in TC • Poll questions available to all students

https://uwaterloo.ca/ceca-systems/

Questions?

waterlooworks@uwaterloo.ca

www.uwaterloo.ca/ceca-systems