using technology to enhance 4-h record keeping susan murray sw district 4-h program specialist

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Susan Murray

SW District 4-H Program Specialist

Forms

Download forms from the State 4-H website at http://4h.okstate.edu/awards

Oklahoma Report Form – Revised in 2011 – no revisions for 2014

Oklahoma 4-H Level III & IV Scholarship Application Revised yearly to reflect current scholarships available Download from website after January 1 each year

The Oklahoma Report FormSections I-A, II and IIIBased on linked text boxesCannot go to second page until first page is full

When the end of the field is reached, no more information will be displayed

The Oklahoma Report FormFormatting SuggestionsUse tables or graphs to illustrate repetitive activities or show time spent on project work

Use short statements to report one-time or short-term activities (include number of times or number of participants as appropriate)

Use short paragraphs to show impact of an intensive program, share details of a research project or career exploration activity

Selectively use bold type and/or color for emphasisBe sure to show work toward each of the project’s objectives in some part of the 4-H member’s Record Book

The Oklahoma Report Form

The Oklahoma Report Form

The Oklahoma Report Form

The Oklahoma Report Form

The Oklahoma Report Form

Creating tables in spreadsheet programs• Advantages:• It is not necessary to “build” the table from scratch• The program will perform calculations (total the data)

the information for you in most situations

• Disadvantages:• The default font is Arial 10. If the font is not changed to

Times New Roman, Arial or Courier 12, the font will be too small and the book will be disqualified• The table will not automatically be sized to fit inside the

text box – several adjustments may be necessary

The Oklahoma Report Form

Columns inside the text box

Create a table without lines

The Oklahoma Report Form

The Oklahoma Report Form

The Oklahoma Report Form

The Oklahoma Report Form

ORF/Computer Incompatibility

Solution: Advantages Disadvantages

Regenerate (retype) the whole form

No need to work around limitations of text boxes

Duplicating formatting and margins may be difficult

Create a blank document with margins slightly larger than the text box and put information into new document. Copy and paste the information into the ORF

It is not necessary to recreate the whole formFormatting may be easier in a blank document than it is in the ORF template

It may take several tries to get the margins exactly right

Documenting with PhotosInclude in 4-H Record Book:3 pages of photos3-4 photos per page

High quality photos Show member engaged in

Project Work Project-related Leadership Project-related Community Service

Descriptive Captions Attractive Presentation

Photo Editing ProgramsFor Digital Photos

Adobe Photoshop® Expensive, but produces the best results Difficult for those with little photo editing experience Hard to create pages with photos and text

Microsoft® Digital Image Easy to use Good for fixing contrast/lighting effects

Broderbund® Print Shop Easy to use toolbars and options Facilitate cropping, resizing, adjust lighting, etc. Easy to create photo pages

Photo Editing - Cropping

Photo Editing - Resizing

Photo Editing - Resizing

Photo Editing - Resizing

Creating Photo Pages

Creating Photo Pages

Creating Photo Pages – Resizing/cropping photos

Creating Photo Pages – Resizing/cropping photos

Creating Photo Pages – Arranging photos

Creating Photo Pages – Adding Text

Creating Photo Pages – Writing Captions

Creating Photo Pages – Removing Lines from Text Boxes

Creating Photo PagesFilm Photos

Manually crop photos Use 3-4 per pageLayout photos on paper

Trace around photo Measure from edge of paper Create text boxes on a blank page Print a test copy

Place photos on test copy and adjust alignment as needed

Creating Photo PagesFilm Photos

Use high quality paper 26# or heavier

Attach photos securely with Rubber cement Glue stick Art/scrapbooking corners Double-stick tape