using oracle projects for flexible business management
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Maggie Driscoll
Business Applications ControllerDirector - Finance
Cap Gemini Ernst & Young
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Using Oracle Projects
for Flexible BusinessManagement
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The Strategic ViewBackground
Oracle Products Background
Oracle 10.7 system within Cap Gemini (Implemented from 1996)
General Ledger, Accounts Payable, Accounts Receivable, FixedAssets, Cash Management, Project Billing & Costing
Human Resources & Payroll (Implemented in 1998)
iProcurement (Implemented in July 2002)
Current
All of above now on Release 11i
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The Strategic ViewBackground
Company Background Complex Business Issues
Merger of Cap Gemini and Ernst & Young Consulting & Gemini, May2000
Future
Release 12
Working closely with Oracle on future product pre-releases, includingproject management/collaboration
Self Service Human Resources
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Challenge: Business Management
Internal Cause:
Reorganisations
Acquisitions
Joint Ventures
Multi Vendor & Customer Environment
Fragmented Business Information
Cost to run Multiple Systems
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Challenge: Operational Efficiency
High Application Roll Out Costs
High Training Costs
Unable to maintain 5 day Close
Cannot view Projects across Legal Entities
Cause :
Reorganisations
Acquisitions
Joint Ventures
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Business Intelligence/Information:
Increase in demand for analysis of data &
information in challenging times
Invoicing: Internal Complexity vs. Customer contracts
Multi Currencies
Global deliveries
Challenges: Global Operations &
Financial
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Cap Gemini Ernst & Young UK & Ireland
Reorganisations & Joint Ventures
Cap Gemini Ernst& Young UK
Telecom UK
Telecom IRE
Cap Gemini Ernst& Young IRE
5 Independent Systems
4 Entities
1 Instance
EY Consulting UK
Cap Gemini UK
Gemini Consulting UK
+
+
Cap Gemini IRE
EY Consulting IRE
+
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Cap Gemini Ernst & Young UK &Ireland Challenges: Year 2000
Solution :
Financials
Project Costing
Project Billing
Oracle 11i
Upgrade
Business Management
Reorganisation/ Acquisition/Joint Venture
Multi Vendor & Customer Environment
Fragmented Business Information
Cost to run Multiple Systems
Global Operations & Financial
Business Intelligence
Multi Currency Invoicing
Operational Efficiency
High Application Roll Out Costs
High Training Costs
Unable to maintain 5 Day Close
Cannot view Projects across Legal Entities
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CGEY Oracle Projects &Ledgers
OPAL
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Oracle Projects & Ledgers
PA
DTX
WORKFLOW
RETAIN
CUSTOMERS
HR /
Payroll
SIEBEL
Hyperion
Fixed
Assets
AR
GL
AP
Cash
Mgt
E-ProcurementHyperion
HR /
Payroll
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PA
DTX
WORKFLOW
RETAIN
CUSTOMERS
HR /
Payroll
SIEBEL
FDC
Fixed
Assets
AR
GL
AP
Cash
Mgt
Oracle Projects & Ledgers
AP Costs
Employees
Salaries etc.
Employees
Vendor
Invoices
AP Costs
E-ProcurementHyperion
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Oracle Projects & Ledgers
PA
DTX
WORKFLOW
RETAIN
CUSTOMERS
HR /
Payroll
SIEBEL
FDC
Fixed
Assets
AR
GL
AP
Cash
Mgt
AP Costs
Employees
Salaries etc.
Employees
Vendor
Invoices
Billing Billing
Billing
BillingRevenue
Charges / RecoveriesTimecard
& Expenses
AP Costs
E-ProcurementHyperion
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Oracle Projects & Ledgers
PA
DTX
WORKFLOW
RETAIN
CUSTOMERS
HR /
Payroll
SIEBEL
Hyperion
Fixed
Assets
AR
GL
AP
Cash
Mgt
AP Costs
Employees
Salaries etc.
Employees
Vendor
Invoices
Billing Billing
Billing
BillingRevenue
Charges / RecoveriesTimecard
& Expenses
AP Costs
Sales
Funnel
Upload
On-Line
Authorisation
E-Procurement
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Oracle Projects & Ledgers
PA
DTX
WORKFLOW
RETAIN
CUSTOMERS
HR /
Payroll
SIEBEL
FDC
Fixed
Assets
AR
GL
AP
Cash
Mgt
AP Costs
Employees
Salaries etc.
Employees
Vendor
Invoices
Billing Billing
Billing
BillingRevenue
Charges / RecoveriesTimecard
& Expenses AP Costs
Sales
Funnel
Upload
E-ProcurementHyperion
REPORTING
Business Objects
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Oracle Projects & Ledgers
PA
DTX
WORKFLOW
RETAIN
CUSTOMERS
HR /
Payroll
SIEBEL
FDC
Fixed
Assets
AR
GL
AP
Cash
Mgt
AP Costs
Employees
Salaries etc.
Employees
Vendor
Invoices
Billing Billing
Billing
BillingRevenue
Charges / RecoveriesTimecard
& Expenses AP Costs
Sales
Funnel
Upload
E-ProcurementHyperion
REPORTING
Business Objects
OFA
Discoverer
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Using Oracle Projects
for Flexible BusinessManagement
HOW & WHY?
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Cap Gemini Ernst & Young requires anapplication to accommodate our
ever changing organisational structure.
Our managers also need the capability
to gain projects visibility across
legal entities in a single instance.Oracle 11i
meets these objectives
Christine Hodgson
CFOCap Gemini Ernst & Young, UK& Ireland
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Oracle Projects Design
Business Rule
Everything is project coded
Matrix Reporting
Project Ownership, Types & Classifications
ExtractsCross Operating Unit
Customisations
Time & Expense Recording - DTX
Forecasting
Borrowed & Lent
Designed in 10.7
Auto Accounting rules
GL Segments
Not using 11i functionality
Intercompany functionality
Extensions - flexibility
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Oracle 11i inter-company functionality
enables the UK not to incur additional
overheads in the area of 'intra-geography'
trading and runs a relatively seamless
operation, which most importantly isseamless to our clients and
to our consultants.
Luc Bourguignon
Director - Finance, Group Reporting & QualityCap Gemini Ernst & Young, UK & Ireland
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Oracle Projects Design
One Instance of Oracle Financials
4+ Legal Entities - Multiple Functional Currencies
Multiple Divisions
6500+ Employees
400 Business Units
8000 Projects
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How & Why Projects.
All revenue, cost & commitment is project
coded
Simple Project StructureAll Operating Units
Resources
Margin comparison
Project & Delivery Financial Mgt
Reporting
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Project Structure
Simple
Any resource can be charged to any project!
Charges & Recoveries (Borrowed & Lent)
Reporting design Project Owner
Project Classifications
Project Types
Customers Revenue Categories
Cost Categories
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Why hierarchies
Projects & Resources owned by business
units
Matrix Reporting as if owned
Extracts of data
Can restate history without transactional
impact
Core Functionality
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As with all large organisations, weinevitably hone our organisation each
year. The 11i functionality enables us to
manage re-organisations using core
functionality from within Projects.
The use of 'multiple hierarchies' means
that we are able to more easily produce
matrix reporting with little or no effect ontransactional data or legal entity.
Maggie DriscollDirector - Finance, Operational & Functional
Cap Gemini Ernst & Young, UK & Ireland
Executive Conclusions
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Invoicing
Work/Work
Simple & Composite Billing
Customisations
Composite BillingMultiple projects
Simple print module
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Intercompany Design
Seamless view & management of the project acrossOperating Units
Allow cross charging of all resources on projects
Automated intercompany
Transfer Price rules Operating Unit
Business Unit
Project
Use of extensions provides flexibility Billing
Costing
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And the Result.
Massive data reorganisations can occur usingcore functionality in Projects
Hierarchy changes
Changes to Lists of Values in PA Amending Transfer price rules
Restate history through reporting rather thantransactional change
Audit Trail maintained on the Project Audit Trail maintained for Customer
Audit Trail maintained in the Ledgers
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Our management accounting & invoicing functions
are dispersed throughout the company.
Oracle Projects allows us to bill our customers, but
analyse the revenue & costs according to our own
internal structures.
Most of my units business users dont even knowwhat the General Ledger is!
Ian MurphyFinancial Controller
Cap Gemini Ernst & Young, UK & Ireland
Executive Conclusions
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Oracle Projects has been a complete success for
us, giving us ongoing financial benefits
At the same time it has allowed us to compress the
financial close cycle,
with improved quality of business reporting, whichwould have only been possible through complex
General Ledger Reporting
Tony DeansVice President
Cap Gemini Ernst & Young, UK& Ireland
and to conclude
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and of course life
really is not quite that simple, but
Oracle Projects certainly helps
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Q U E S T I O N SA N S W E R S
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OU1 Org
LL Org1 (OU1)
LL Org2 (OU1)
Cons Org (OU1)
Features: Single Primary Hierarchy for System
Hierarchical Structure Business Group Organisation at Top of Hierarchy
Consolidation Organisations as well as Low Level Organisations
Used as Default Hierarchy for GOP and other reporting
All Organisations in each Sub Hierarchy belong to same OU
Business Group Org
OU2 Org
LL Org1 (OU2)
LL Org2 (OU2)
Cons Org (OU2)
OU3 Org
LL Org1 (OU3)
LL Org2 (OU3)
Cons Org (OU3)
Primary Reporting Hierarchy
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LL Org1 (OU1) LL Org2 (OU1)
Cons Org1
Features: As many Alternative Reporting Hierarchy as required
Hierarchical Structure
Any Organisation can be at Top of Hierarchy
Low Level Organisations do not necessarily appear in every Hierarchy
Organisations from different OUs can appear at all levels and branches
Used for Memo and other special reporting
Alt Hierarchy Top Org
LL Org1 (OU2) LL Org2 (OU2)
LL Org1 (OU3) LL Org2 (OU3)
Cons Org2
Alternative Reporting Hierarchies
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OPAL 11i UPRADE - Intercompany
Provider Receiver
TPO
TPROJ
ICPO
ICPROJ
RO Books to
AR AP
Actu al Chargeand Recovery
Not ional Chargeand Recovery
AR Invoice
Generates Posts
TPROJ - Target Project
ICPROJ - Inter Company Project
RO - Resource Owning Org
ICPO - Inter Company Project Owner
TPO - Target Project Owning Org
KEY
AP Invoice
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OPAL 11i UPGRADE - Intercompany
Provider Receiver
TPO
TPROJ
ICPO
ICPROJ
RO Forecasts
Absorbed Cost
ForecastProject IC
Revenue
Forecast
TPROJ - Target Project
ICPROJ - Inter Company Project
RO - Resource Owning Org
ICPO - Inter Company Project Owner
TPO - Target Project Owning Org
KEY
IC Project
Forecast
Process
TPOABC
TPOABC - Absorbed Cost Forecast
Project for TPO
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11i Transfer Price Extension
Get Cross ChargeTP Schedule
Identify Relevant Line / Rule
Target Pro ject
B il l Rate
Get Bill Rate Rate = Null
i .e. Use Std Appl
Functionality
Apply Line/RulePercentages
11i St d d C ti M d l
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11i Standard Costing Module
Std Cost wi th
DSA check
Std Cost no
DSA check TargetProject Bi l l
Rate
Nominated
Bil l Rate
Schedule
Get Costing TP
Schedule
Identify Relevant
Line / Rule
Apply Line / RulePercentages
DSA
Check
Rate =
Zero
Get Std
Cost
Get Bill
Rate
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Upgrading to 11i Financials enabled us torun all our accounts from a single, centrally
managed database.
We are able to roll out new applications to
the thousands of PCs in use in the UK &
Ireland.Users can quickly and easily access
information using any internet browser.
Jeff Clark
Project Manager,Cap Gemini Ernst & Young, UK& Ireland
Executive Conclusions
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