ur financials project reporting workshop v9 jan.-feb. 2015
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UR Financials Reporting Workshop Jan.-Feb. 2015
Prerequisite
• Prior to workshop, you must:– Successfully log into the UR Financials
PRODUCTION system
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UR Financials Reporting Workshop Jan.-Feb. 2015
Session Agenda• Workshop Objectives• Verifying Security Access• FY15 Converted Data in UR Financials• Frequently Used Reports• Who Needs Help?• Wrap Up / Next Steps
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UR Financials Reporting Workshop Jan.-Feb. 2015
Workshop Objectives• Focus of workshop will be on the Non-
Company Level (NCL) users• Verify that you have the proper security• Answer questions related to which report to
use• Provide support for setting up your reports for
report group scheduling
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UR Financials Reporting Workshop Jan.-Feb. 2015
• Non-Company Level User: Run the “FAO Budgetary Balance Summary - Monthly Ledger (NCL) URF0902”– View the “My Organization” – this should contain FAOs that they have
access to– View the “My Organization Hierarchies” – this should contain Cost
Centers that they have access to
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Non-Company Level – Security Check
• Note: Company level users will NOT see anything in the “My Organization” or “My Organization Hierarchies” fields
UR Financials Reporting Workshop Jan.-Feb. 2015
• Company Level User: Run the “FAO Budgetary Balance Summary - Monthly Ledger URF0945”– View the “Company” or “Company Hierarchy” selection –
this should contain company(s) that they have access to
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Company Level Security Check
UR Financials Reporting Workshop Jan.-Feb. 2015
• If you believe you have the wrong access, you need to complete a UR Financials Workday Access Form found on the website
• Signed by manager, then divisional finance office
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Wrong Access? Complete Security Form
UR Financials Reporting Workshop Jan.-Feb. 2015
• Name, etc. are auto populated
• Should be used only for reporting access (For core user roles, select “Other” in role drop down list)
• Must be signed by requester, their manager, and divisional finance office
• Sent/scanned and emailed to the address on the bottom of the form 8
UR Financials Security Request Form
UR Financials Reporting Workshop Jan.-Feb. 2015
FY15 Converted Data in UR Financials• FY15 Beginning Balances, July-December, and Budget
data is in production• Summarized by FAO and Spend/Revenue Category• Line Memo field contains the FRS Account / Subcode
for reference• Not all of YOUR data may have converted properly – if
needed, submit a journal entry form to divisional finance office to move from one Spend Category to the correct one
UR Financials Reporting Workshop Jan.-Feb. 2015
Company
Grant
Gifts
Debt Services
Project
Operating Program
Loan Program
FAO
FRS to UR Financials
Division Account Subcode
Ledger
AccountOR
Spend
Category
Revenue
Category
Department
Cost
Center
FRS Structure
Fund
Ledger
UR Financials Reporting Workshop Jan.-Feb. 2015
Summary NCL Reports• FAO Budgetary Balance Summary - Monthly
Ledger (NCL) - shows budget versus actual by FAO and Spend/Revenue Category:– Standard (allows you to drill in) URF0902– Printable URF0941
• FAO Available Balance Summary (NCL) URF0905 – provides available to spend balance– NOTE: use this for OP3/6/9 where carryforward
was used as budget in FRS
UR Financials Reporting Workshop Jan.-Feb. 2015
Detail NCL Reports• Monthly Transactions Printable (NCL) URF0943
– Best used for printing only
• Transaction Details by Month (NCL) URF0398– Best used when you need to compare month to month; can
drill into transactions for details like Supplier Invoices
• Transaction Details - Data Extract (NCL) URF0400– Use this for greatest amount of transaction information
UR Financials Reporting Workshop Jan.-Feb. 2015
FAO Available Balance Summary by UR Project (NCL) URF0908
UR Financials Reporting Workshop Jan.-Feb. 2015
Grants – Grants DashboardPurpose• The Grants Management Dashboard allows non-company level
users access to reports that can be used to assist in managing the award portfolio for a department.
Steps to access the Grants Management Dashboard• Log in to Workday• Click on the icon in the upper left corner to access the drop
down menu• Click on Dashboards• Click on Grant Management
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UR Financials Reporting Workshop Jan.-Feb. 2015
GrantsREPORT NAME REPORT DESCRIPTION PURPOSE
Expiring Award Term List (NCL)
This report produces a list of award line end dates based on the dates entered in the prompt fields by the user.
Provides insight into terminating Awards so that close out processes can be started and expense management acutely overseen.
Out of Award Line Period Activity Summary (NCL)
This report produces a list of Accounting Journals and Supplier Invoices with budget dates (activity dates) outside of the award line dates for the grant on the transaction.
Expenses out of Award Period are not billable to Sponsors. If the Budget dates are incorrect, please advise your ORACS accountant.
View FAO by Grant Attributes (Grant Only)
Provides a list of grants and award numbers for the cost center enabled for your security
Use this report to view a listing of grants and awards, useful in reporting and transaction reviews.
Award Budgetary Balance Summary
Provides a status of budget against actuals, by object class, against the AWARD
Use as your monthly summary
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UR Financials Reporting Workshop Jan.-Feb. 2015
Award Budgetary Balance Summary (NCL) URF0840
For assistance with, or questions specific to, these reports please contact your ORACS Staff Accountant.
UR Financials Reporting Workshop Jan.-Feb. 2015
Transaction Details - Data Extract (NCL) URF0400
Continuation of report
UR Financials Reporting Workshop Jan.-Feb. 2015
Summary Company Reports• FAO Budgetary Balance Summary – Monthly Ledger –
shows budget versus actual by FAO and Spend/Revenue Category– Standard URF0945– Printable URF0940
• FAO Available Balance Summary URF0910– provides available to spend balance for non-project FAO’s
• FAO Available Balance Summary for UR Projects URF0913– provides available to spend balance for non-project FAO’s
• Award Budgetary Balance Summary URF0331– provides award budget versus actual
UR Financials Reporting Workshop Jan.-Feb. 2015
Detail Company Reports• Monthly Transactions Printable URF0942 –
listing of all transactions by FAO• Transaction Details by Months URF0295• Transaction Detail - Data Extract URF0296 –
listing of all transactions by FAO for extract into Excel
• Find Journal Line Details URF0853
UR Financials Reporting Workshop Jan.-Feb. 2015
Monthly Transactions Printable URF0942
To Print Report
UR Financials Reporting Workshop Jan.-Feb. 2015
Reporting Tools
COGNOS Financial Data Warehouse will be frozen at UR Financials go live• Data prior to cutover accessible in FRS terms• Reports, log in – how you access stays the same• Remains in FRS terms
CumSal (Cumulative Salary) Data Warehouse applications will still be available• Data displayed in UR Financials terms after Go Live• Data prior to Go Live will be frozen in current format
UR Financials will be the primary reporting tool • Summary level FRS data for first half of FY 2015 loaded
into UR Financials• Historical transactional data not loaded into UR
Financials
UR Financials Reporting Workshop Jan.-Feb. 2015
Wrap Up / Next Steps• If need security access updated, use UR Financials
Security form on website – divisional finance approval needed
• Set up filters, run reports to ensure you know how to use them
• Questions? Additional see the “Support” tab on the UR Financials website
• Thanks for attending!
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