uni e-business upgrade to release 12 visible changes for cross campus users

UNI e-Business

UNI e-Business

Upgrade to Upgrade to

Release 12Release 12

Visible Changes for cross

Visible Changes for cross

campus users

campus users

List of ChangesList of Changes

1. General Look and color scheme changes2. Launch Pages for Fringe Benefits Statement,

Leave Balances, Timecard Status and Work Study Monitoring Sheets have changed.

3. Manager/Supervisor access to Leave Balances Reports

4. Timecard Notifications5. Supplier Inquiry6. Print Requisitions report7. Customer Maintenance Screen changes8. AR Transactions changes

Currently, the current date defaults and when Go is clicked, it opens in a new window now.

In the new page, a date must be entered or selected and the Run Report button is clicked. The report will open within this same window. (So don’t close it or you will logout of e-Business. This is a case where you need to use the browser back arrow button.)

Currently, you click the Go button and it opens the report in another window.

In the new page, you click Go and the report is opened in the same window. (Do not close the report window or you will logout of e-Business. This is a case where you need to use the browser back arrow button.)

For Supervisor’s and those with HR Organization Mgr Self Service responsibilities, the navigation to the Leave Balances report has changed.

The navigation is now under the Manager Actions menu item, not the UNI Manager Actions menu item.

Currently, the UNI Manager Actions page has both Timecard List and Leave Balances on the page.

In the new page, only Timecard List is available.

Notifications for Timecard Approvals will now include an HTML version of the timecard directly in the notification.

The link to a PDF version of the report will no longer be available.

Current Supplier Inquiry Search Screen

Current Supplier Site Screen

UNI Print Selected Requisitions with Detail report – this replaced the two existing reports.

UNI e-Business Release 12 Timeline

This year's upgrade to the E-Business Suite is the largest since the original implementation of the system in 2001. Since the upgrade is so large, it will take place over two different time frames.

First outage was: Friday, October 28th at 5:00pm thru Monday, October 31st at 7:00am

  Second outage start time: Friday, November 4th at 5:00pm Second outage end time: Tuesday, November 8th at 7:00am (system will not be available on Monday)

The UNI e-Business System and the services listed below will not be available during the outage:

e-Business Self ServicePersonal InformationW-4 Form Employee Withholding AllowancesPayslipTimecardLeave BalancesView BenefitsFringe Benefit StatementJuly 1 Budgeted SalaryEmployee W-2Extra Information

My Universe Self Service (Portal)Non-Payroll Direct Deposit (end user and admin)Budget AdjustmentITS Absence Request FormPersonnel Action Form (PAF)Salary WorksheetsSelf Support FundStudent Employment Approval Form (SEAF)

Reporting Availability

From November 7th through November 14th, a static copy of the Webfocus reports will be available.

Beginning the night of November 15th, all Webfocus reports will be available and the data will be refreshed nightly as it is currently.

Discoverer reports will not be available until Tuesday, November 15th.

Timecards – e-Business Outage

Due to the e-Business outage scheduled from Friday, November 4, 5 p.m. – Tuesday, November 8, 7 a.m., Payroll recommends timecards be submitted and approved by 5 p.m. on Friday, November 4, where possible.  All student and hourly staff timecards should be submitted and approved by Thursday, November 10 at 10 a.m. to be processed for student payday on Wednesday, November 16 and the November 30 payday for faculty and staff.  Payroll encourages employees and supervisors to coordinate timecard submission to avoid time outs on Tuesday, November 8 and Wednesday, November 9.  Time out schedules can be viewed at the following link: http://www.vpaf.uni.edu/ebusiness/timeout_schedules.shtmlPlease contact Sherri Baldwin at 273-2656 or Amy Stanbrough at 273-7049 with any questions. 

• Check the UNI e-Business Announcements Page for status of reports and already reported issues.

http://www.vpaf.uni.edu/ebusiness/announcements.shtml

• Contact the Computer Consulting Center (CCC) at (319) 273-5555.

• E-mail ebusiness-help@uni.edu• Visit the CCC in Room 36 ITTC

How to Handle UNI e-Business Issues