topic - acwa jpia · b. accessing prosperity 2 c. adding a new employee to the system 2 d. removing...

Topic

A. ABOUT THIS GUIDE 2

B. ACCESSING PROSPERITY 2

C. ADDING A NEW EMPLOYEE TO THE SYSTEM 2

D. REMOVING AN EMPLOYEE FROM THE SYSTEM (INACTIVATE) 3

E. CHANGING INFORMATION OF A CURRENT EMPLOYEE 5

F. ENROLL EMPLOYEE IN JPIA CLASSROOM TRAINING 5

G. REPORT ON REGISTERED USERS 9

H. BULK REGISTRATION FOR A SINGLE CLASSROOM TRAINING SESSION 11

I. GENERATE REPORT FOR SPECIFIC COURSE AND DATE LAST TAKEN 18

J. HOW TO ACCESS AN ONLINE COURSE IN PROSPERITY 20

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A. About this Guide

This guide is intended for use by JPIA Prosperity Learning Management System (LMS)

district administrators who schedule training or register personnel for JPIA classes for

their agency. Administrators can use the guide to learn how to sign-on to the LMS, add,

edit or remove employees from the system, and enroll individuals or groups of

employees in classes. To gain access to the LMS, district administrators should first

contact training@acwajpia.com for a username and password.

Recommended Internet Browser: We recommend accessing Prosperity from Google

Chrome. Note that your display may have a different appearance; however, information

fields should be the same as those indicated in this guide.

B. Accessing Prosperity

1. Go to the website at: https://prosperitylms4.com/Req/acwajpia/_admin/index.cfm

2. Enter the username and password for your district (obtained from

training@acwajpia.com).

C. Adding a New Employee to the System

1. Access the Enroll and Register screen from main page after signing on.

2. Select New Student.

3. Fill in all fields with red asterisks. If your district does not use an employee ID

number, you may enter any random number that is not already being used in the

system.

4. If you wish for the manager to also receive confirmation emails, enter the

manager’s information.

5. Enter the student’s first and last name, without spaces, for both the username

and password.

6. Check the Active box, then pick Active from the dropdown next to Student

Status.

7. Return to the top of the screen and select Save. (All fields marked with red

asterisk must be filled in).

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D. Removing an Employee from the System (inactivate)

1. Go to the Enroll and Register screen.

2. Enter the last name in the Search box at top and click the magnifying glass.

3. Select the desired student record, then make any changes.

4. To deactivate, scroll to the bottom and click to remove the checkmark in the

Active box.

5. Next click the green circle under the Student Status and select Close from the

pop-up menu.

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6. Return to the top of the screen and click Save (see C-7). Note: This student will

no longer show as active, and will not have access to the system.

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E. Changing Information of a Current Employee

1. Go to the Enroll and Register page.

2. Enter the last name in the Search box (see D-2).

3. When the student’s name appears type over any info that needs to be changed.

4. Return to the top of the screen and click Save (see C-7).

F. Enroll Employee in JPIA Classroom training

1. From the Admin Portal go to the Enroll and Register page.

2. Enter the last name in the Search box (see D-2).

3. When the student’s name appears, click on Log in as Student at the top of the

page.

4. This will open a new window with you logged in as the student; notice his/her

name in upper right.

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5. Click on the Register tab to access the training calendar, training by course, or

training by district options.

6. Select Class Calendar to find a class by date.

7. When the calendar appears, select the desired class title on the desired date

and location to register. The course description will appear along with the district,

location, and time of the class. Select the Register button to add that class to

your cart.

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8. The Order Details page includes all items in your shopping cart. If you wish to

register for the listed class, select Checkout in the upper right corner.

9. If you decide not to register for the class in your cart, select the red X next to the

class info to remove it from your cart.

NOTE: if you simply click on the Back to Catalog button without removing this

class from the cart, it will remain there and appear next time you checkout. Use

this option to register for more than one class; or delete it next time.

10. Once you select the Register button, a confirmation appears and an email is

sent to the student or the email on file in the student’s profile.

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11. If desired, print the confirmation by selecting Print.

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G. Report on Registered Users

1. From the Welcome screen, select Student Activity in left column under

Reports. Here you can configure reports to fit your needs.

2. To create a report to see all the registered users at your district, click on the

Configure Reports icon.

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3. The Configure Reports screen will allow you to pick and choose the parameters

of your reports. To create the Registered Users list, select the button next to

Students and then select Yes from the dropdown menu.

4. Select the dropdown for your district’s name.

5. Use the drop down to select the course.

6. Select Details, and the report will generate.

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7. From the detailed report page, the report can be exported to Excel by selecting

Export. (See G-7).

H. Bulk Registration for a Single Classroom Training Session

1. Once signed on, click on the Bulk Registration tab under Student Services in

the left column.

2. Click on Bulk Registration from the horizontal bar at the top of the screen.

3. Next select the green circle under Enroll students in the program.

4. Then select General Training.

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IGNORE “REGISTER FOR COURSES”

5. IMPORTANT: Be sure the registration status field is blank.

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YOU MUST USE “REGISTER FOR CLASSES”!

6. Click the green circle to see the list of scheduled classes. Scroll through the

alphabetized list. Choose the class title, location and date.

7. To see more details about the class, click the Plus sign.

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8. Scroll down to the Other Options box and remove the check from the box that

says, “Do not re-register users that have already completed a course”.

9. Then click Next to Student Selection.

10. Under the Companies box click the green circle and select your district.

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11. Click Add these selected companies.

12. Make sure your district name appears in the Companies box then go to the

bottom of the page and click, Next to Student Preview.

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13. Remove the check from the box at the top of the Student list. This will clear all

the checks allowing you to select each student you wish to include in the

registration.

14. Click the box to the left of each name you want to register.

15. Then click on Next to Confirmation.

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16. Check your list of students for accuracy and go back if needed by using the back

button at the bottom of the screen. When the list is accurate, click, Perform

Enrollment and Registration.

You will see a screen that says, All Requests Processed and see a list of your

registered students. It is perfectly fine to see the names of your registrants appear more

than once. You’re done. You did it!

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I. Generate Report for Specific Course and Date Last Taken

1. From the main page, click on Student Activity in the left column, then click on

Configure Reports.

2. Now we are going to reconfigure a new report that will tell us when was the last

time our staff attended a Defensive Driver course (you could pick any course

you desire)

3. Click on the bubble at the top “Registrations”

4. Click on Student Active drop down and select “yes”

5. Click on District dropdown and select your district

6. Click on Course dropdown and select Defensive Driver

7. Enter dates you wish to include in Enrollment Date fields.

8. If you wish to save this report generator, type in a name in Current View and

click Save.

9. Then click on Details button at the bottom of the page.

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10. The report will generate for all employees that took the Defensive Driver course

during the dates input.

11. The report lists the last date this course was taken by each employee.

12. Use buttons at the top of page to print, search again or go back

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J. How to access an online course in Prosperity

Use the link to view a two minute video. https://www.youtube.com/embed/ixHZvl_-Mz8

OR follow the steps below.

1. Once logged in, select My Current Courses:

2. Next, scroll down to the course you registered for and use your mouse to select

the course name. For example:

3. The Course Details page will open. On this screen, select Open Course and a

new window will open in your default web browser (i.e. Internet Explorer or

Google Chrome) with the course.

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Online Course Tips:

1. Be sure your computer speakers/sound is set to adequate volume to hear any

music or voice narration.

2. Should you need to leave the course for some reason, you will be able to

resume from the point you left off upon return.