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Date: Thursday, 7/12/12
Time: 1:30 – 2:30 PM
Location: Pennsylvania
Introduction of Santa Ana Team • Alexandra Ito, Director of Education Technology, SAUSD
• Ricardo Enz, Director of Technology, SAUSD
• Lisa McNicholas, Manager, Customer Education, eScholar
2
Presentation Overview
• Introduction
• Data Warehouse Infrastructure
• Student Success Metrics
• Analytics Reports and Dashboard
• Next Steps:
– Cloud Reports for Students
– College and Career Readiness
3
4
American Recovery and Reinvestment Act (ARRA)
Enhancing Education Through Technology (EETT)
Data Systems to Support Student Success
Early Warning Systems August 2008
Chicago Public Schools’ graduates and dropouts
were accurately identified 80 percent of the time
using an “on-track” indicator.
Some indicators are usually strong predictors
“In the high-poverty districts, we have not found
one district where grades, credits, and
attendance are not highly predictive…” Johns
Hopkins University
5
Strategic Use of Data: Early warning systems use
available school data to
identify students who are
beginning to show signs that
they are at risk of dropping
out.
This identification helps
educators to support
students with early and
targeted interventions.
6
Data into Knowledge
Knowledge into Action Action into
Improvement
7
Student-Centric Data Technology
7
Infrastructure: Data Warehouse
District Systems
Business Intelligence
Dashboard Access
Dashboards Adhoc Bursting Self-Service Desktop Tools
Centralized Portal
Data Governance
Training & Knowledge Security & Accountability
Business Intelligence Engine
Data Mining Technology
Metadata
Repository
Data Integration Technology (Link, Cleanse & Profile)
Service Oriented Architecture (Data Movement )
Enterprise
Data
Warehouse
Multidimensional
Data Analysis
CA STAR,
etc.
External Data Internal Data
SIS Financial HR Projects/ GIS …
People & Process
Information Delivery
Analysis
Data Integration
Data Sources
8
Data Warehousing & Business Intelligence Framework
9
OLTP & ODS Systems
Data Warehouse Data Mart
Packaged Applications
(Oracle, SAP, Others)
Excel XML/Office
Business Process
OLAP Sources
Exadata Unstructured & Semi-
Structured
Interactive Dashboards
Reporting & Publishing
Ad-hoc Analysis
Detect & Alert
Office Integration
Search Embedded Data Integration
Mobile Scorecards Collaborate
Common Enterprise Information Model
• Common Metadata Foundation across all Data Sources • Common Security, Access Control, Authorization, Auditing
• Common Request Generation and Optimized Data Access Services
• Common Clustering, Workload Management, & Deployment
• Common Systems & Operational Lifecycle Management
10 Oracle Stock Photos – permission to use on file
Data Warehouse Infrastructure: Software
Oracle Database
11
11g Database
• Extreme performance
• Lower costs
• Open – Standards based
• Secure
• Simplified enterprise architecture
Data Warehouse Infrastructure: Schema
• The eScholar Complete Data Warehouse® for PK-12
is a comprehensive software product which enables
state and local education agencies to gather,
integrate and manage key education-related data
from a wide variety of operational systems and data
sources.
12
Data Warehouse Infrastructure: Analytics
13
Office Integration
Ad-hoc Analysis
Scorecards
Secure Search
Strategy Maps
Geographic Visualization
Embedded in Applications
Interactive Dashboards
Scenario
Analysis
Production Reporting
Business Processes
Predictive Analysis Tablet / Mobile
Oracle Business Intelligence
Enterprise Edition
• What happened?
• Why did it happen?
• How to Optimize
Across Alternatives?
•Take Action - Who Does
What?
Data Warehouse Infrastructure: Reporting
• Stoneware's webNetwork 6 is a software solution that
allows organizations to deploy their own private and
hybrid clouds.
• webNetwork is installed inside of the data center on
servers and creates a secure cloud that provides
users with access to data center applications and
resources through a desktop built in a browser.
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15
Student-Centric Data
15
Student Success Metrics: Data dictionary
Indicators
Metrics
16
Graduation Indicators (2011-12)
Spring 2011
Stakeholders – District, school site, partners
Data Interviews
provide data to establish data dictionary
identify existing analytics
Identify Metrics
Finalization of graduation indicators (July 2011)
Staff Development (beginning July 2011)
Implementation at high schools fall 2011,
intermediate schools spring 2012
17
Graduation Indicators
The graduation readiness score is made
up of five indicators:
1.Attendance
2.Assessments
3.Academics
4.Discipline
5.Mobility
18
Attendance – in order to learn, students must be present in the classroom. • High rates of absence are linked to course failure.
• Attendance, not prior test scores, is the single largest
variable in course failures among Chicago freshmen.
(Allensworth & Easton, 2007).
• 90% of Chicago ninth graders who miss less than a
week of school per semester graduate in four years,
compared to about 60% of students who missed one
week. (Allensworth & Easton, 2007).
• Philadelphia sixth and eighth graders with less than 80%
attendance for the year had a 75% chance or greater of
dropping out of school. (Neild & Balfanz, 2006).
Weight Sub- Indicator 30% Attendance rate (days present) < 95% for the
current year
30% 3 or more days absent in the current year
Excused & Unexcused absences combined
-OR-
3 or more tardies in the current year
20% 3 or more consecutive days absent in the
current year
20% 10 or more days absent in the current year 19
Attendance Early Warning Indicator – 35%
20
Assessments Indicator
• Standardized tests align with state content
standards and the results tell educators
what students have mastered as well as
what needs to be addressed.
Weight Sub- Indicator 30% 9th grade indicator: Failing mock CAHSEE score
-OR-
10th grade (+) indicator: Failing CAHSEE score
40% CELDT: deviations in proficiency (past 5 years)
EL student with 9+ years in an EL program, with a CELDT
score or Advanced or Early Advanced, and Reading and
Writing Subsections 2 levels below overall score
EL student with 9+ years in an EL program, with a CELDT
overall score of Intermediate, and Reading and Writing
subsections below Intermediate.
30% CST deviations in proficiency: assessment score or proficiency
level tracked over the past 3-5 years. 21
Assessments Early Warning Indicator – 20%
22
Academics Indicator
A
• Over 95% of Chicago freshman who earn a
B average or above in their freshman year
graduate and have an 80% chance of
graduating with at least a 3.0 GPA.
(Allensworth & Easton, 2007)
• In Chicago Public Schools, the likelihood of a
student graduating from high school in four
years decreases with each course failure,
and students with three or more failing grades
are not likely to graduate. (Allensworth &
Easton, 2007)
Weight Sub- Indicator 40% GPA < 2.4: based on 6 week progress reports
30% 1 or more courses failed in the current year
-OR-
Any course grade “F” or “D”
30% Student did not pass both semesters of Algebra:
List of Algebra classes provided as supplement*
-OR-
Core course failed in the current year: List of core
courses provided as a supplement* 23
Academics Indicator – 20%
24
Discipline Indicator
• Disruptive behavior affects the learning of
the student misbehaving as well as other
students in the classroom.
• Only 20% of Philadelphia students
receiving one or more suspensions in
sixth grade graduated on time. (Balfanz,
Herzog, & Maclver, 2007).
Weight Sub- Indicator
40% 3 or more serious infractions for the
current year
60% Specific types of infractions
25
Discipline Early Warning Indicator – 15%
• Students who move often do not have the
benefit of developing a relationship with
teachers and often experience gaps in their
knowledge due to differences in curriculum
scope and sequence.
• High mobility puts students at risk for
academic and behavior problems
(Hartman & Leff, 2002).
26
Mobility Indicator
27
Weight Sub- Indicator 100% 3 or more moves or enrollments
during the current school year
Mobility Early Warning Indicator – 10%
28
Student-Centric Use of Data
28
Data Warehouse Infrastructure
Student Success Metrics
Analytics Reports & Dashboard
Professional Development
Use Analytic Reports
Align Resources, Interventions
Assess Progress
Cloud Reports for Students
29
Project Arrow
Professional Development Plan
Training Model
Introduction: Data warehousing concepts and input on indicators
Site Expert Training: Training for the designated school expert.
Mechanics of Reporting: School site training on navigation and
usage of the dashboard reports.
Interpreting Reports to Drive Instructional Decisions: Review
indicators and apply knowledge to current student data.
On-site, Jon-Imbedded Training: School visits to target individual
skills, extend learning and support masterful use of the data.
eScholar U: Online learning resources.
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Overall Early Warning Score
31
• Student ID
• Student Name
• Special Ed
Indicator
• ELL Indicator
• 504 Indicator
##
##
##
##
##
##
Paz, Sam
Smith, Karl
Valdes, Jen
Massa, Paul
Chan, Shara
Perez, Tom
Counselor
Counselor
Counselor
Counselor
Counselor
Counselor
School Year Guidance Counselor
School Grade
Spec Ed Indicator ELL Indicator
504 Indicator
Overall Early Warning Score Fictitious student names
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Student Demographics
• Contact Information
• Spec Ed Indicator
• ELL Indicator
• ELL Reclassification Indicator
• Years in ELL program
• 504 Status
33
Attendance Reports & Dashboard
34
##
##
##
##
##
##
##
Paz, Sam
Smith, Karl
Valdes, Jen
Massa, Paul
Chan, Shara
Perez, Tom
Drill Down Details
Attendance Start Date
Attendance Date
School Level Attendance Counts
Attendance Reports Drill Down
Fictitious student names
35
Assessment Reports & Dashboard
36
Assessment Report Drill Down
Paz, Sam
Smith, Karl
Valdes, Jen
Massa, Paul
Chan, Shara
Perez, Tom
Fictitious student names
37
Academics Reports & Dashboard
38
Academics Report Drill Down
##
##
##
##
##
Drill Down Details
Grading Period
Course ID
Course Name
Course Grade
39
Discipline Reports & Dashboard
40
Discipline Reports Drill Down
##
##
##
##
##
41
Mobility Reports & Dashboard
42
Mobility Reports & Dashboard - drilldown
##
##
##
##
##
43
Next Steps: Cloud Reports for Students
Students/Parent
login to access
graduation and
college readiness
reports
Provides
student with
access to
data report
and resources
through a
desktop built
in a browser
44
Next Steps: Cloud Reports for Students
Student
has not
passed the
CAHSEE
and is at
risk of not
graduating
(Red)
Student’s credits
earned towards
graduation
(Green)
SAUSD Strategic Plan Superintendent Thelma Meléndez de Santa Ana, Ph.D.
• Seven Building Blocks to SAUSD Success
– Preparing all students to be college and
career ready
• Comprehensive Accountability
– Establishing Key Performance Indicators
That Support Student Success For College
And Career
45
Key Performance Indicators
• Cycle of Development
– Principal feedback
– Continuous improvement team
– District office data experts
46
Step 9 A-G course completion in Grade 12
Step 8 PSAT/SAT/ACT in Grade 10-12
Step 7 AP courses in Grade 10-12
Step 6 Algebra 2 proficiency in Grade 11
Step 5 Algebra 1 proficiency in Grade 8
Step 4 Math proficiency in Grade 4
Step 3 EL proficiency and reclassification, Grade 5 & 7
Step 2 Writing proficiency in Grade 4 & 7
Step 1 Reading Proficiency in Grade 1, 3 & 6
48
Indicator Measure Kinder Ready by the end of PreK
DRDP- Desired results Developmental Profile assessment.
Reading Proficiency in Grades 1, 3, and 6
DIBELS Next - Dynamic Indicators of Basic Early Literacy Skills Next DIBELS MAZE - used as a measure of reading comprehension
Writing proficiency at grade level or above in Grades 4 & 7
SAUSD Performance Based Writing Assessment
English Language proficiency growth
The CELDT (California English Language Development Test) AMAO 2 (annual measurable achievement objectives)
English Language Reclassification
CELDT - Students who are English learners must participate in the annual administration of the CELDT until they are reclassified as RFEP.
Math proficiency in Grade 4 Math Benchmark 3
College and Career
Readiness Indicators (2012)
49
College and Career
Readiness Indicators (2012)
Indicator Measure Algebra I proficiency by Grade 8
CST - measure students' progress toward achieving California's state-adopted academic content standards
Algebra 2 proficiency by Grade 11
CST - measure students' progress toward achieving California's state-adopted academic content standards
PSAT by grade 11 PSAT- The Preliminary SATis a standardized test that provides firsthand practice for the SAT®.
SAT at 1650 SAT - the SAT is the benchmark standardized assessment of the critical skills students need to be successful in college.
ACT at 24 The ACT® test is an educational and career planning tool that assesses students' academic readiness for college.
AP Courses in Grade 10-12
AP (Advanced Placement) course enrollment
A-G course completion in Grade 12
A-G course codes on student records will provide information on A-G course completion
Attendance rate Attendance records captured in Aeries student information system
Suspension rate Suspension records captured in Aeries student information system
Expulsion rate Expulsion records captured in Aeries student information system
50
SAUSD Website – Project Arrow Webpage
http://www.sausd.us/Page/13358
Alexandra.ito@sausd.us
Ricardo.enz@sausd.us
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