the leading global provider of audit analytics technology copyright © 2008 acl services ltd. acl...
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The Leading Global Provider of Audit Analytics Technology
Copyright © 2008 ACL Services Ltd.
ACL Solutions UpdateVirginia User’s Group
Steve Biskie CPA, CITP, CISA
Best Practices Program Director,steve_biskie@acl.com
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Why Continuous?
Provide management with ability to investigate and resolve problems before they escalate– minimizing losses and containing costs
Improve ability to quantify risk (both likelihood and impact) Establish a strong tone-at-the-top Leverage automation power required for CA/CM to:
– Increase assurance through 100% testing of all transactions – Reduce time spent on control testing, allowing resources to focus on
control improvement– Enhance monitoring consistency across the enterprise, reducing
dependency on people
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Continuous Auditing and Monitoring: Where are we? Where are we going?
ACL has 11,000+ user organizations globally (85% of Fortune 500)
Numerous ACL user organizations have independently developed CA/CM applications using built-in ACL scripting and dialogs
ACL first introduced packaged CM application in 2001
– Largest implementation of CCM over P2P in the world: 2008
ACL AuditExchange released in May, 2008
– managed analytic platform for audit– ultimately the platform for all ACL solutions going forward
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ACL Services Ltd.
Enterprise Controls Monitoring at Siemens
Largest P2P transaction monitoring project in the world– All corporate entities (currently 900+)– 275 different data sources & applications – All Purchase to Pay transactions (20-40 Million transactions/day)
Exceptions: workflow process– Process managed by entity business owners– Unresolved exceptions automatically escalated through multiple CFO levels
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
ACL CCM Product Suite
Browser-based interface:– Manage Continuous Monitoring process– Security and Administration– Manage test parameters– View, report and manage exceptions
The Leading Global Provider of Audit Analytics Technology
Copyright © 2008 ACL Services Ltd.
Users only need a standardweb browser and a connection to the CCM server.
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Organized by business units that share similar control policies
Organized by business process and sub-process
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Payment tests results
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ACL Services Ltd.
Specific test results for two business units for same vendor invoice
Analytic test description
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ACL Services Ltd.
Parameters can be changed to include or exclude new values into the analytics for future CCM tests.
All changes are logged and restricted to only authorized users.
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ACL Services Ltd.
6+ years of CCM: What we learned
Design differences despite similar tests Differing reporting requirements across organization Tremendous flexibility required by complex organizations Cross-departmental project challenges Test flexibility and adaptability needs increase as organizations
learn more about their own processes Strong need for ad-hoc analytic capabilities along with pre-defined
CCM tests
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ACL Services Ltd.
ad hoc repetitive
2424 7 7 365365
continuous
Continuum of Audit Analytics
One-off analysis and testing
Automated analyses and tests
Managed and deployed from a central environment
Continual execution of automated audit and
monitoring tests to identify errors, fraud and
anomalies on a timely basis
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ACL Services Ltd.
ad hoc repetitive
2424 7 7 365365
continuous
A MANAGED ANALYTICS PLATFORM for AUDIT
Secure controlled access to data
Configuration, automation and scheduling of tests
Management of tests, documentation, findings, logs, workflow
One common platform
Enabling the Continuum of Audit Analytics
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ACL Services Ltd.
Auditors, Audit Management & Audit Executives
Needs
Broader audit coverage
Ability to review analytic findings across the team & against audit plan objectives
Ability to share selected results with management across the enterprise (Audit Committee, Finance, Risk Compliance, etc.)
Implement continuous auditing & monitoring
Extending Analytics Value Across the Department
ACL AuditExchange
Data Specialists
Needs
Broad, direct data access
Data preparation & management
Maintain data security
Preserve network efficiency
Auditors / Analysts
Needs
Ad hoc query
Scripting & script management
Audit-specific functions
Automation of audit tests
Comprehensive audit trail
CREATE REVIEWCONSUME
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ACL Services Ltd.
ETL for ACL AuditExchange includes: Flat files Delimited ODBC - compliant data sources Sybase SQL Informix Oracle dBase Microsoft Access Simple XML
Connectors for ERP Systems include: Oracle e-Business Suite PeopleSoft Enterprise SAP ERP, BW, CRM
Connectors for Complex Databases include: DB2 Teradata IMS for z/OS VSAM for z/OS ADABAS for z/OS
Connectors for Complex Data include:With a Complex Data Exchange, you can reach: PDF Spreadsheet data Report (Print) files Complex XML XBRL SAP Private file formatsAdd-ons to the Complex Data Exchange include format libraries for: SWIFT HIPAA HL7
Populating and Refreshing the Audit Data Repository
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Continuous Auditing and Monitoring: Implementation Options
Option 1: Buy a pre-packaged CCM application Option 2: Implement ACL’s AuditExchange, and incrementally
build a continuous platform using internal capabilities– Focus on a handful of analytics in high-value areas– Use success and $ savings from these results to fund future expansion– Rely primarily on internal experience
Option 3: Kick-start an ACL’s AuditExchange continuous program with a comprehensive program of training, consulting and coaching– Focus on high-risk business cycles– Use ACL consulting to build initial analytics, while coaching internal
employees to build and maintain subsequent improvements– Emphasis on getting up-and-running quickly
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ACL Services Ltd.
B R E A K I N G N E W S:Option 4 – The Find Money Fast program
Optional configured analytics designed to find money fast!
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ACL Services Ltd.
Implementation Observations
Planning and Program Management Developing Audit Staff Data for the Casual Auditor Defining and Measuring Success
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Steve Biskie CPA, CITP, CISA
Best Practices Program Director,Alliance Coordinatorsteve_biskie@acl.com
Copyright © 2008 ACL Services Ltd.
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ACL Services Ltd.
Why ACL vs. other tools?
Designed for Audit: Built-in audit-specific functions Assurance: Logs record every audit activity for QA Independence: Non-technical auditors can perform analysis with
limited reliance on IT personnel Data Integrity: Read-only tool cannot change data Efficiency: Quickly process millions of records Breadth: Read data from practically any source Flexibility – Change and maintain tests quickly with limited vendor
reliance Recruiting: Over 200,000 auditors use ACL
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