the florida courts eportal efiling authority history

The Florida Courts ePortal

eFiling Authority History

eFiling Overview2

ePortal Governance

The Florida Courts ePortal is housed within a public entity called the “Florida Courts E-Filing Authority”The E-Filing Authority is a Chapter 163 Public Entity established by Interlocal AgreementThe Florida E-Filing Authority contracts with the FCCC for the development, implementation, operation and maintenance of the ePortalAccess the E-Filing Authority Homepage www.myflcourtaccess.com

E-FILING AUTHORITY BOARD OF DIRECTORS

Hon. Tim Smith, Putnam County Clerk and Comptroller - ChairHon. Joseph E. Smith, St. Lucie County Clerk and Comptroller, Vice Chair - District V Hon. Tara Green, Clay County Clerk and Comptroller, Secretary/Treasurer - District III Hon. Thomas D. Hall, Clerk of the Supreme CourtHon. Bob Inzer, Leon County Clerk and Comptroller - District IIHon. Alex Alford, Walton County Clerk and Comptroller, - District IHon. Don Barbee, Hernando County Clerk and Comptroller - District IVHon. Karen Rushing, Sarasota County Clerk and Comptroller - District VIHon. Sharon Bock, Palm Beach County Clerk and Comptroller - District VII

eFiling Overview3

How We Got Here

Development of the ePortal began in 2010Civil eFiling capability was established in January 2011Criminal eFiling capability has been established and will be implemented in a phased approach throughout 2013Appellate eFiling capability has been established in 2013 and phased in, beginning with the Supreme Court in FebruaryNearly 4.4 million case filings have been electronically filed through the ePortal in the first 8 months of 2013

eFiling Overview4

What is the ePortal?

www.myflcourtaccess.comeFiling and eRecording capabilitySingle statewide login for all usersSingle web access used to submit court documentsTransmits to local Clerk case maintenance and recording systemsProvides electronic notifications to the filer and to the Clerks’ officesPart of the Statewide Integrated Court System

•Statewide Access/Standards•Case Management Reporting•Statewide Reporting•Integration with Partners

Replaces 3 Delivery Methods1. In Person2. Mail3. E Documents

67 Clerks of Court•Case Initiation, Indexing, Docketing•Official Court Record/Document Prep•Fee Collection and Accounting Local Clerk CMS

Local/Statewide Integration•Judicial•Law Enforcement•State Attorney/Public Defender

Filers SA/PD Existing Systems•STAC/Other Systems•New Cases•Existing Cases

Web

ECF XML

ECF XML

Statewide ePortal

Statewide Integrated Court System

eFiling Overview6

Current eFiling Status

65 counties support eFiling in the Civil divisions Clay and Sarasota will be live by 10/1/13 (AO SC13-

12)13 counties currently accepting eFilings on existing Criminal cases All counties are actively testing for a go-live of

10/1/13Appellate eFiling began with the Supreme Court in February The 2nd District Courts of Appeal went live in August

2013. Other DCA’s will be phased in.

eFiling Overview7

Court Ordered Mandatory Dates

E-Mail Service by Attorneys September 1, 2012

Mandatory Civil eFiling April 1, 2013

Mandatory Criminal eFiling October 1, 2013

Mandatory Appellate eFiling Supreme Court: February 27, 2013 District Courts of Appeal: Phased in from July 2013 to July

2014Electronic Transmission of Records on Appeal(Clerk’s office to Appellate Court) July 1, 2014

eFiling Overview8

ePortal Support

ePortal User Documentation eFiler Manual (Filer Documentation link in footer of the

ePortal) Reviewer Manual (Reviewer Documentation link in footer of

the ePortal) County Administrator Manual (available on the Clerk

Intranet) Law Firm Administrator Manual (available on the Clerk

Intranet)

Support for Attorneys & Paralegals support@myflcourtaccess.com 850-577-4609

Support for Clerk’s Offices support@flclerks.com 850-414-2210

E-Filing Portal Usage StatisticsAugust Activity

SubmittedCategory Total

Filings 862,495Documents 1,471,109

Total Registered E-Filing Portal Users as of 8/31/2013

50,667

August Portal Usage Statistics

August E-Filings By Day

8/1/2013

8/2/2013

8/3/2013

8/4/2013

8/5/2013

8/6/2013

8/7/2013

8/8/2013

8/9/2013

8/10/2

013

8/11/2013

8/12/2

013

8/13/2

013

8/14/2013

8/15/2013

8/16/2

013

8/17/2013

8/18/2013

8/19/2

013

8/20/2

013

8/21/2

013

8/22/2

013

8/23/2

013

8/24/2

013

8/25/2

013

8/26/2

013

8/27/2

013

8/28/2

013

8/29/2

013

8/30/2013

8/31/2

0130

5000

10000

15000

20000

25000

30000

35000

40000

45000

Series1

Weekday E-Filings - Average Per Hour

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 240

1000

2000

3000

4000

5000

6000

HourTotal

2013 eFilings By Month

January February March April May June July August0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

1,000,000

Civil vs Criminal Since April 2013

April May June July August0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

729,327

839,933

766,098

844,872 851,406

3,928 4,286 4,173 6,879 11,089

CivilCriminal

Percentage of “Pending Filings”

April May June July August0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

7.00%

6.30%

4.71%

3.60%

2.92%2.63%

ePortal Support Calls Initiated in 2013

January February March April May June July August0

2000

4000

6000

8000

10000

12000

14000

16000

18000

20000

26173249

7454

17461

11452

81339073

7101

Criminal E-Filing

Progress Report

Criminal E-FilingMandatory Date to E-File is October 1, 2013Standardized Docket Codes enable SA and PD to automate their E-FilingMap local docket codes to Standardized Criminal Docket Descriptions (SCDD)Supreme Court AO 13-12

Criminal E-Filing Status

Criminal E-Filing Status

County ReadinessCriminal Divisions/Codes Enabled in the Test RegionSingle Session Verification is In ProcessCBI Integration Testing is Occurring

Ready For ProductionMove Codes to ProductionAccept single session criminal filings in the production regionGo Now !

Single Session Vs. CBISingle Session

If SA or PD is willing to use Single Session, go forward with Single SessionMost (if not all) PD’s will go forward with Single Session

CBISome SA’s may require CBICBI is still being tested for STAC and other SystemsEach Circuit will need to determine their production approach

Paper and Judicial Viewers

Most circuits do not have a Judicial Viewer implementedIn most cases, this means that Judges will require Paper Files If your office is willing to print efiled documents for your Judges, this issue does not impact your Criminal Go-liveIf your office cannot print efiled documents, then your office may need to defer Criminal eFiling until a Judicial Viewer is implemented

eFiling Overview22

Closing

Questions / Comments / Suggestions