the center for idea early childhood data systems collaboration through information sharing: building...
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The Center for IDEAEarly Childhood Data Systems
Collaboration through Information Sharing: Building Early Childhood Integrated Data Systems (ECIDS)
Head Start National Research Conference
Washington, DCJuly 9, 2014
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Overall Symposium
Describe the national landscape of federal investments and resources to develop integrated and longitudinal state level data systemsShare results from a national study on the status of state EC data systemsDiscuss challenges and opportunities of ECIDS for researchers
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Who Is Here Today?
ROLES:Higher education/researchers, Federal representatives, State staff, TA providers, Local program staff, Family members, Other
SECTORS:Head Start/Early Head Start, Early intervention/Special education, State Pre-K and other Early Childhood Education, Child care, Mental health, Health care, Other
The Center for IDEAEarly Childhood Data Systems
Early Childhood Data Systems - National Research Opportunities Jennifer Tschantz, DaSyMissy Cochenour, DaSy/SLDS-EDTAP
Head Start’s 12th National Research Conference on
Early ChildhoodWashington, DC July 2014
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What We Will Cover:
Federal Investments in Data SystemsBackground to ECIDSCurrent State Activities
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Momentum and Support for Early Learning
Business community and foundationsState investments Obama Administration's Early Learning Agenda
Focus:Increase access to high quality early learning programs and environmentsBirth – 3rd grade continuum State systems building, including data systems!
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Why Data Systems?
Improve outcomes for children and
families
Improve the quality of early
learning programs and
services
Policy makers, state agency staff, local program staff, and others use data to improve programs
More powerful and higher quality data
about programs, personnel, services,
and children and families
Improved capacity in states to meet federal reporting requirements and
ask and answer policy and
programmatic questions
Better data systems as a tool to improved programs
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Building Data Systems & Improving the Use of Data: K-12
State Longitudinal Data Systems (SLDS)Common Education Data Standards (CEDS)Privacy Technical Assistance Center (PTAC)IDEA Investments - building state capacity to collect and report dataData Quality Campaign (DQC)
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Building Data Systems & Improving the Use of Data: Early Childhood
State Longitudinal Data Systems (SLDS): EC & P20W Data SystemsRace to the Top – Early Learning Challenge (RTT-ELC)IDEA Investments – DaSy CenterHead Start Investments (Center on Program Management)OPRE/Child Care Investments – Project InquireEarly Childhood Data Collaborative (ECDC)
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The Center for IDEA Early Childhood Data Systems (DaSy)
A 5-year Center funded by ED’s Office of Special Education Programs (OSEP) to assist states with improving IDEA Part C early intervention and Part B preschool data by: – Building better data systems– Coordinating data systems across early childhood
programs– Connecting to longitudinal data systems– Building the capacity of states to use data
Reference the DaSy Handout for more information.
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The Vision
Quality EI/ECSE
Data
K-12 (-20W) Longitudinal
Data System
Other EC Program
Data
Other EC Program
Data
Other EC Program
Data
Other EC Program
Data
EC Integrated Data System
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Center’s Goals
Provide national leadership and coordination around IDEA EC data systems Generate new knowledge and useful products for IDEA Part C and Part B preschool state agencies regarding building integrated EC data systems with linkages to statewide longitudinal data systemsDesign and implement a continuum of technical assistance strategies to improve state capacity to collect, analyze, report, and use high quality IDEA EC data
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DaSy Activities
Knowledge Development– Collect information about state IDEA EC data systems – Develop a framework for state IDEA EC data systems
TA and Dissemination– Provide a continuum of TA and dissemination activities– Provide intensive TA to 10 states
Leadership and Coordination– Communicate and collaborate with relevant projects– Support communities of practice
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DaSy Framework will . . .
Describe key aspects of effective state IDEA EC data systems Include a state self-assessmentIdentify strategies for coordination across systems, connecting data about children across programs and over timeDaSy Framework States: AK, AR, CT, GA, ID, MA, PA
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Funding Early Childhood Data
RTT-ELC States ECIDS – Round 1 RTT-ELC States ECIDS – Round 2
RTT-ELC States ECIDS – Round 3
States Using SLDS for ECIDS – EC Specific (U.S. Virgin Islands)
States Using SLDS Grant to Include EC in P-20
States Using Internal Resources for ECIDS
ECCS Grant Toward ECIDS (Utah)
States Not Working Toward an ECIDS
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ED- Funding Early Learning Data Systems - SLDS
SLDS (ARRA, FY12) – Many states began incorporating “P” into SLDS early on– According to SLDS program data, 21 states include a focus
on building an ECIDS connected to K12/P20 systems via SLDS
– In FY12 one state/territory was funded specifically to focus on building an ECIDS- Virgin Islands
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ED- Funding Early Learning Data Systems – RTT-ELC
RTT-ELC - States could choose to build or enhance a coordinated EC data system (Selection Criteria E2) 16/20 RTT ELC (rounds 1 -3) grantees have data systems included in their scopes of work
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Early Childhood Integrated Data System (ECIDS)An Early Childhood Integrated Data System (ECIDS):• collects, integrates, maintains, stores, and reports information
from early childhood programs • across multiple agencies within a state that serve children
and families from birth to age eight. • individual child, the child’s family, the classroom, the
program/providers, and other services that provide comprehensive care and education for young children.
(What is an ECIDS, NCES 2014)
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Early Childhood Integrated Data System (ECIDS)- Visual Example
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Examples of states working to include Head Start
DEILMONCUTWI
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Current State Context
Where are states trying to go?– They are all in very different places:
• Pre- Planning (thinking): Which state are thinking of expanding SLDS to include early childhood? Which states are planning to coordinating and ECIDS?
• Planning (actually developing plans)• Implementers (implement the work plans and begin to build)• Leaders (provide lessons learned from the work and the build)
– Phased development (a certain number of programs included in each phase)
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Assessing needs within the stateAssessing current capacityCreating the statement of purpose in a way that is clear to all stakeholdersCreating work plans Identifying and engaging all relevant stakeholders (including all programs like Head Start)Identifying the critical questions they hope to answer
Where are they going?Implementing the plan and going back to planning as additional detail is needed
Current State Context - Planning
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Current State Context - Data Governance
Establish early childhood data governance bodiesCreating policies that outline the decisions and the work of the data governance bodies
Where are they going?Implementing the data governance policies to make decisions in the state around early childhood data.
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Current State Context - Data Use & Quality
Starting early! Planning for the data to be used and useful Using the ideas for use to create systems that are tailored to meet the needs of users
Where are states going?Using data to make decisions
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Current State Context - Privacy Considerations
Establishing MOUs and having PTAC reviewReviewing their intended uses to identify privacy concerns and address them early
Where are they going?Ensuring all data is secure and managed through governance in the appropriate ways.
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So what do these ECIDS plan to look like?
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So how do these ECIDS plan to link to other sectors?
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Lessons Learned
Governance matters!– Data contributors need to be included early (may make it slow at
the beginning but benefit long term)
Understand the unique needs of early childhoodLeverage lessons from other sectorsData use improves data quality; data use depends on accessThe devil is in the detail (e.g. UID we all may agree until we have to get the process outlined to make it real)
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Resources – EC data & data systems
RTT ELC: http://www2.ed.gov/programs/racetothetop-earlylearningchallenge/index.htmlSLDS: http://nces.ed.gov/programs/slds/resources.aspDaSY: http://dasycenter.org/ECDC: http://www.ecedata.org/CEDS: https://ceds.ed.gov/Default.aspxPTAC: http://ptac.ed.gov/Project INQUIRE: http://www.researchconnections.org/content/childcare/federal/inquire.htmlHead Start National Center on Project Management and Fiscal Operations:http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/center
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