technology replacement plan · 2017-08-16 · technology replacement plan information report no. 5...

TECHNOLOGY REPLACEMENT PLAN

INFORMATION REPORT NO. 5AUGUST 15, 2017

DR. JACQUELINE PEREZ, ASSISTANT SUPERINTENDENT, EDUCATIONAL SERVICESSTEPHEN DICKINSON, CHIEF BUSINESS AND FINANCIAL OFFICERFRANK SCHLUETER, DIRECTOR, EDUCATIONALTECHNOLOGY AND INFORMATION SERVICES

PURPOSE

• Discuss a proposal to replace aging Teacher Laptops and keep them current with an ongoing Replacement Plan

• Propose an ongoing replacement plan for Student Devices (Chromebooks)

• Propose an ongoing replacement plan for Staff Computers

• Describe the roll-out and implementation plan

GUSD LCAP PRIORITIES

3

1-1:Improveacademicachievement forall students.1-2:Ensureallstudentsarecollegeand/orcareerreadyupongraduation.

MaximizeStudent

Achievement

1

2-1:Supportthesocial,emotional,andphysicalneeds ofall students.2-2:Provideservicesandconditionsthatsupportstudentlearning.2-3:ProvideteacherswithtoolsandtrainingtoimplementStateacademicstandards.2-4:ProvidestudentswithaccesstosupportinterventionsandInstructionaltoolsforlearning.

CreateaCulture

ofLearning

2

3-1:Createapositiveenvironmentandopportunitiesforstudentstoconnectwiththeirschoolandcommunity

3-2:Engagefamiliesandcommunitytosupportstudentlearning.Increase

Engagement

3

TEACHER LAPTOPS

Selection Process

1. Request for Proposal (RFP)

2. Utilize a Device Comparison Matrix

3. Pilot the devices with 22 K-12 participants

4. Survey the participants after usage

TEACHER LAPTOPS:DEVICE COMPARISON MATRIX

CLOSING SURVEY: FEATURES

CLOSING SURVEY: RECOMMENDED DEVICE

LAPTOP IMPLEMENTATION

Quantity Wave 1 Wave 2 Wave 3 Wave 4 Wave 5 Add'l Waves

Teachers 1200 ✓ ✓ ✓

Supt. / Asst. Supt. 6 ✓

Directors 17 ✓

Principals 30 ✓

Assoc./Asst. Principals 29 ✓

Counselors 30 ✓

Occupational Therapist 13 ✓

Psychologist 34 ✓

Speech/Language Therapist 17 ✓

Nurse 16 ✓

Other 600 ✓

STUDENT DEVICES: CHROMEBOOKS• LCAP Goal 2.4: student-to-device ratio shall be 3 to 1

• January 2014: GUSD began purchasing Chromebooks

• June 2014: Chromebook quantity reached 1,300

• June 2015: Chromebook quantity reached 4,900

• June 2016: Chromebook quantity reached 8,400

• Today GUSD has almost 10,000 devices

• Some Chromebooks are reaching their 4 year life expectancy

STUDENT DEVICES: CHROMEBOOKS

Chromebook FiguresProduct Life Cycle (yrs): 4

Name of Students: 26,000

Student to Device Ratio: 3 to 1

Quantity Chromebooks Needed for 3:1: 8,667

Chromebook Replacements Needed Annually: 2,167

Annual Chromebook Costs

Item Cost (ea.)

Quantity Needed per

Year Cost per Year

Chromebook $ 302 2167 $ 654,333

RECOMMENDATION

• Allocate $352,590 annually for five years for the lease of 1,200 Lenovo Yoga 370 laptops for teachers

• Allocate approximately $66,000 one time to provide all teachers with capability to wirelessly project to their classroom displays

• Allocate $654,333 annually to sustain the quantity of Chromebooks needed for a 3-to-1 student/device ratio

• Allocate $220,000 annually to sustain other staff computers

QUESTIONS?THANK YOU.