surgery quality and workflow manager

SQWM & VA Healthcare ….Defining excellence in the 21st century July 2014 v0.4

Surgery Quality and Workflow Manager

System Maintenance

Learning Objectives

After instruction, students will be able to complete the following tasks:

Database Maintenance: • Add OR/Clinic Rooms and Add a New Employee• Log in and select module• Access database tables• Add, update and inactivate records• Make a global change to database table• Add OR/Clinic Rooms• Add a new Employee • Add a new Physician

Learning Objectives

After instruction, students will be able to complete the following tasks:Remove a vForm

• Log In and Select Module

• Remove a vForm

Create Conditional Bundles• Log In and Select Module

• Create folder

• Associate surgeon(s) and procedure(s)

• Add medications

Locksmith• Log In and Select Module

• Unlock a Case

Database Maintenance Icon

Access Database Maintenance

Select Table

Database Maintenance Toolbar

•Query•First•Previous•Next•Last•Add•Update•Remove•Select Table

•Detail Tables•List View•Reload Table•Return to Master Table from Detail Table

•Help•Execute•Abort

Adding a Database Record

Accessing Detail Tables

Detail Tables

Query Record

Query Results – List View

Updating a Database Record

Removing a Record

Making a Record Inactive

Service Master Table

Site Master Table

Procedure Master Table

Review

We have covered the following topics:Log in and select moduleAccess database tablesAdd, update and inactivate records Make a global change to database

Room Master Table

Add Rooms

OR Manager

Link OR Rooms to Service Type Areas

SQW Anesthesia Administrator

Locations Manager

Create Intraop Unit and Add OR Rooms

Name Field

Add One Bed per OR Room

Create Clinic Units

Name Field

Add Rooms (Stop Codes)

Add One Bed per Room

Create Ancillary (Non-OR) Unit

Add Rooms

Add One Bed per Room

Review

We have covered the following topics: Log in and select module Add OR/Clinic Rooms

Employee Master Table

Add Employee

Add a Physician

Employee Site Table

Adding the Employee’s Site

Additional Details for Physicians

Accessing Security Manager

Security Manager

Adding Employee to Group

Granting Access to Care Events

Sites and Privileges

OR Manager

Associating Roles

Patient Manager

Patient Manager Customizer

Groups

Tracker Administrator

Tracker Wizard

Choosing Correct View

Adding Employees to Groups

Adding Users

Completing User Information

User Roles

Additional Step for Physicians

Remove a Vform

System Steps

Conditional Bundles

Add a Conditional Bundle

So far we have covered the following topics:Log in and select moduleAdd OR/Clinic Rooms

New Conditional Bundle Folder

Adding the Service Folder

Service Folder

Physician Bundle Folder

Physician Bundle

Physician Bundle-Physician Criteria

Associate with Site

Find Procedure(s)

Add Procedure(s)

Add Conditional Bundle to Operative Care Pathway

Associate Conditional Bundle with Intraoperative Care Event

Add Medications Screen to Bundle

Getting Ready to Add Medications

Site Selection

Adding Medications

Editing Medications

Review

We have covered the following topics:Database Maintenance

Add OR/Clinic RoomsNeed to include SS# for each employee when adding

new employees

Removing a V-form InstanceConditional Bundles

Access Locksmith

Locksmith Overview

How to Unlock a Record

Review

We have covered the following topics:

Log in and select module

Access database tables

Add, update and inactivate records

Make a global change to database

Add OR and Clinic Rooms

Add a new employees, including the additional steps for physicians

Remove a vForm

Unlock a case

Practice – Unlock a Case

You receive a frantic phone call from one of the

circulators that when she went to finish her charting

after taking her patient to PACU, she got an error

message telling her the record is locked.

Unlock the record so that she can complete her

documentation.

Practice – Add a Record

A new surgeon has joined the staff of Cheyenne VA Medical Center. His service is General. He will assume surgeon privileges but will be excluded from scheduling ERCP. He wears size 7.5 biogel gloves. Add him as a new employee.

Practice – Updating a Record

The surgeon that you added has moved to Portland. Query and change his site.

Practice – Global Update

Your facility has changed companies for gloves. You are now using Ansell gloves in place of Biogel. Do a global update for gloves.

Real World Scenario

The surgeon you added has moved out of the area.

Change their status to inactive in Employee master table.

Session Wrap-Up

Questions?

Help Desk and References

Two methods of entering a service request• eService - low priority ticket

www.gehealthcare.com• Phone – critical, high, medium, low priorities

800-433-2009• Press 4 for Surgery Quality and Workflow Management, then• Press 4 to speak to technical support

SQWM Training SharePoint Site: http://vaww.oed.portal.va.gov/projects/sqwm/default.aspx

Course Evaluation

surgery quality and workflow manager

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