student technology fee budgetmavdisk.mnsu.edu/ya7449un/2018techfee/fy18techfeebudgetstfac.pdfstaff/...

Student Technology Fee

Budget

Presented toStudent Tech Fee Advisory Committee

February 22, 2018

Bryan Schneider

ITS Assistant CIO & Director of Technology Solutions

Student Technology Fee Advisory Committee

• Required by MinnState Policy and Procedure

• Beginning in February http://cio.mnsu.edu/techfee

• Gather Input on Technology Fee Goals and Spending

• 5-6 Weeks of Information Sessions

• Committee Proposal on the Final Week

• Committee Proposal Sent to MSSA and TR in April

• CIO and President Approval

CIO /

VP Technology

Operations

Proj. Mgt

Solutions Architect

Computer Store

Electronic Repair

Accessibility

Information SecurityCustomer Services

Solution Center

Res Tech Svcs

Web & Application Development

Video

Technology Services

Servers / Networked Services

Communications

Networking

Document Imaging

AcademicTechnologies

Instructional Design

Desktop Support

Asset Mgt

Instructional Support(lab / classroom

technology)

ITS Org Chart

MinnState IT Funding

Student Tech Fees

MSU General

FundService Income

Institutional Equipment

Computer Store

Revenue

SLA Income

(Task Revenue)

ITS Revenue Sources

MSU institutional Summary FY12

General Fund **, $5,700,000 49%

NAI Tech-Fee, $2,700,000 23%

NAI Other *, $3,260,000 28%

ITS Total Expenditures FY17 = $11.7M **

* NAI Other: Computer Store, State-wide ServicesResTech support, Electronic Repair, MVP and others

** General Fund includes 1-time $1M allocation from University for network switch replacement.

Staff/ Student Salary,

$5,417,780 46%Non-Salary, $6,242,220

54%

FY17 Salary ComparisonALL ITS Accounts

* General Fund, NAI Tech Fee and NAI other accounts included

ITS Total Expenditures ALL cost center -FY16 = $11.7M *

Staff/ Student Salary, $4,833,523

58%

Non-Salary , $3,566,477

42%

FY17 Salary ComparisonOnly ITS General Fund + Tech Fee

* NAI Tech Fee and General Fund only(Other NAI accounts not included)(excludes salary for services that are self funding) - Computer Store, ResTech, ImageNow, MVP

** Includes addl $1M Institutional Equipment – Typical 35% Non Salary, 64% Salary

ITS Expenditures Gen Fund + Tech Fee - FY17 = $7.5M

**

Tech Services / Infrastructure, 587,000 ,

22%

Labs, 860,000 , 32%

Classroom / Instructional, 391,000 ,

15%

Solution Arch, 64,000 , 2%

Web Development, 89,000 …

Solution Center, 323,000 , 12%

Special Projects, 11,000 , 0%

Academic Technology, 193,000 , 7%

Imaging Svcs, 38,000 , 1%

Info Security, 44,000 , 2%

Web Services, 106,000 , 4%

FY17 Tech Fee Distribution $2.7M

Tech Services / Infrastructure, 587,000 ,

22%

Labs, 860,000 , 32%

Classroom / Instructional, 391,000 ,

15%

Solution Arch, 64,000 , 2%

Web Development, 89,000 …

Solution Center, 323,000 , 12%

Special Projects, 11,000 , 0%

Academic Technology, 193,000 , 7%

Imaging Svcs, 38,000 , 1%

Info Security, 44,000 , 2%

Web Services, 106,000 , 4%

FY17 Tech Fee Distribution $2.7M

Staff Salary/Exp…

Student Help…

Misc Operation Expense0%

Tuition Waiver / Bad Debt47%

Software & Maintenance Contracts

53%

FY17 Tech Fee - CIO and Special ProjectsTOTAL - $11,000

Other Purch Services & Operations

14%

Staff Salary0%

Student Salary0%

Small Equipment, Supplies, Cabling, Materials

54%

MavPRINT Student Printing

10%

Large Equipment0%

Software & Maintenance22%

FY 17 Tech Fee - Technology Services BudgetTOTAL - $587,000

Equipment64%

Student Help10%

Staff Salary/Exp21%

Misc & Operations0%

Student Printing (ACC)0%

Software & Maintenance

Contracts5%

FY17 Tech Fee - Campus Technology/LabsTOTAL - $860,000

Staff Salary0%

Student Salary0%Staff Travel

1%

Supplies & Equipment96%

Repairs2%

Printing0%

Equipment1%

FY 17 Classroom Presentation & SupportTOTAL - $391,000

Staff Salary5%

Student Salary38%

Supplies, Misc4%

Consultants / Operations5%

Subscriptions & Software46%

Equipment2%

FY 17 Academic TechnologyTOTAL - $193,000

Staff Salary43%

Student Salary37%

Operations & Supplies2%

Supplies13%

Subscriptions & Software0%

Equipment5%

FY 17 Tech Fee - Solution CenterTOTAL - $322,000

Student Tech Fee Distribution

$209,000 $481,000

$776,000 $987,000

$53,000 $64,000

$379,000 $323,000

$536,000

$1,096,000

$850,000

$815,000

$731,000 $587,000

$1,009,000

$696,000 $712,000

$636,000

$793,000

$860,000

$630,000

$293,000 $290,000 $188,000

$245,000 $391,000

$124,000

$458,000

$13,000 $177,000

$77,000 $11,000

$242,000

$319,000

$685,000

$223,000 $193,000

$13,000

$19,000

$124,000 $89,000

$106,000 $34,000 $44,000

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

FY12 FY13 FY14 FY15 FY16 FY17

Info Security

Imaging Svcs

Web Services

Web Development

Academic Technology

Special Projects

Classroom / Instructional

Labs

Tech Services / Infrastructure

Service Desk

Customer Service Service Desk/BusAnalyst Tech Fee Revenue

$2.5M $3.2M $3.0M $3.5M

*

* FY13 - Includes ($192,000) gift from Cisco for

Student Tech Fee Distribution

$209,000 $481,000

$776,000 $987,000

$53,000 $64,000

$379,000 $323,000

$536,000

$1,096,000

$850,000

$815,000

$731,000 $587,000

$1,009,000

$696,000 $712,000

$636,000

$793,000

$860,000

$630,000

$293,000 $290,000 $188,000

$245,000 $391,000

$124,000

$458,000

$13,000 $177,000

$77,000 $11,000

$242,000

$319,000

$685,000

$223,000 $193,000

$13,000

$19,000

$124,000 $89,000

$106,000 $34,000 $44,000

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

FY12 FY13 FY14 FY15 FY16 FY17

Info Security

Imaging Svcs

Web Services

Web Development

Academic Technology

Special Projects

Classroom / Instructional

Labs

Tech Services / Infrastructure

Service Desk

Customer Service Service Desk/BusAnalyst Tech Fee Revenue

$2.5M $3.2M $3.0M $3.5M

*

* FY13 - Includes ($192,000) gift from Cisco for

B CD

A

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

F/T StaffStudent Help

Staff TravelPrinting

MaintenanceSoftware,hardware,furniture

Tuition Waiver/ Bad Debt Other Purch

Services &Operations

Supplies -Equipment Large

Equipment

$314,108

$459,584

$19,921

$63,616

$409,149

$5,216

$126,620

$844,060

$463,738

FY17 Tech Fee Expenditures

$2.7M Total

Technology Facts of Life• Wears Out

• Outdated

• End of Life / Support

• Slows Down

• Costly to Maintain – Support

• Better Technology Replaces Old Technology

• Software and Cloud Services – subscription model

Student Tech Fee Comparison

• State CollegesMaximum $10.00Minimum $ 7.45Average $ 9.66

• State UniversitiesMaximum $10.00Minimum $ 6.50Average $ 8.62

• Minnesota State Mankato $ 9.81

Student Tech Fee Comparison

• Bemidji State + $10.00

• Metropolitan State $ 7.00

• MSU Moorhead * $ 6.50

• SW MN State + $10.00

• St Cloud State *+ $ 9.62

• Winona State $ 7.40

• MSU Mankato $ 9.81

* Laptop Program $485/semester additional

Student Tech Fee Comparison

• Bemidji State + $10.00

• Metropolitan State $ 7.00

• MSU Moorhead * $ 6.50

• SW MN State + $10.00

• St Cloud State *+ $ 9.62

• Winona State $ 7.40

• MSU Mankato $ 9.81

(no maximum)

($112 maximum)

($78 maximum)

(no maximum)

(no maximum)

* ($104 maximum)

($118 maximum)

* Laptop Program $485/semester additional

Student Tech Fee Comparison

• Bemidji State + $160.00

• Metropolitan State $136.00 $1.3M

• MSU Moorhead * $ 78.00 $100K+

• SW MN State + $155.00 $725K

• St Cloud State *+ $160.00 $2.8M

• Winona State ** $104.00 $1.1/7.1M

• MSU Mankato $118.00 $2.7M

Based on 16 credits** Laptop Program $485/semester additional/student ($1.1M Tech Fee, $6M laptop)

Student Tech Fee Proposed Increase

FY18 Current FY19 Proposed ChangeFee $9.81 $10.00 $.19 - 1.9%

Revenue $3,091,000 $3,141,000 $50,000

Recent ITS Projects• Adobe Creative Cloud campus-wide licensing

• New MSU Web Page Design www.mnsu.edu

• Skype Live Broadcasts with live captioning in multiple languages

• Live soccer broadcasts

• SpectrumU ON-DEMAND Charter TV Streaming

• Online MavCARD Photo Submission

• Windows 10 on all lab computers

• Classroom audio/video upgrades

• MavPRINT – improved browser (mobile) printing

• MavPRINT - new printers (6) [Fall] (1) [Spring]

• Security improvements (Phishing, Internet Guardian)

• Wi-Fi Improvements (235 Access Points)

• Cloud-based backup and Disaster recovery

• Online application for graduation app

• Res Life Laundry View app

• Edina (7700 France Avenue) move preparation

• Hubbard Strategic Partnership Center

• CSET – 111 new computers

• MavDISK upgrade

Upcoming Projects• Reorganization in ITS creating “Solution Architects” for each department and college.

• Office 365 Unified Tenant (December)

• Data Analytics – Student Retention

• ACC Phase I remodel, Section A Makerspace

• 400 new Lab Computers / 75 Classroom AV upgrade with wireless presentation

• All labs will have specialized software if licensing permits

• ChimeIN replaced with PollEverywhere

• Improved Verizon Cell Phone Coverage (small cell towers)

• University Advising Application

• Cloud Service Migration (SharePoint, etc)

• Bus Tracking App

• Microsoft HUB – integrated video conferencing/display/electronic whiteboard.

Wissink Hall 1st Floor (ITS Solution Center) Remodel

Wissink Hall 1st Floor (ITS Solution Center) Remodel

Wissink Hall 1st Floor (ITS Solution Center) Remodel

Wissink Hall 1st Floor (ITS Solution Center) Remodel

Wissink Hall 1st Floor (ITS Solution Center) Remodel

Additional Information

• This Presentation https://www.mnsu.edu/its/cio/techfee

• Student Technology Fee Advisory Subcommittee

• FY2018 Technology Focus (Plan)

• Technology Fee Procedure Flow Diagram

• MinnState Board Procedure 5.11.1 Tuition and Fees

• MinnState List of Tuition and Fees