stretching community dollars through local and regional ... · 24/06/2016 · stretching community...

Stretching Community Dollars

Through Local and Regional

Leadership Mayors & Council Members Executive Forum

Friday, June 24, 2016

9:00AM – 3:00PM

www.ca-ilg.org www.ca-ilg.org

The Institute for Local

Government

ILG is the non-profit

research and education

affiliate of

ILG Mission

• Promoting good

government at the

local level

• Practical, impartial

and easy-to-use

materials

Today’s Learning Objectives

• When and how to pursue collaborative opportunities

• Who participates in a collaborative process

• What to do when starting and scaling up a collaborative

• How to design, evaluate, and maintain a collaborative relationship over time and through challenges

Today’s Agenda

9:00AM Welcome (Introductions, Learning Objectives, Agenda

Review)

9:30AM Exercise 1 - Current Community Challenges

10:10AM Stretching Community Dollars: An Overview of Partnerships

& Collaborations

10:30AM BREAK

10:40AM Collaborations for Health & Safety: Successes & Benefits

12:00PM LUNCH

12:35PM Your BIG Idea: Brainstorm

12:45PM Deeper Dive: The Ins & Outs of Collaboration

1:25PM Exercise 2 - Envisioning a More Collaborative Future

2:25PM Your BIG Idea: Sharing & Feedback

2:45PM Closing Statement

3:00PM Adjourn

Presenters

• Oscar Villegas, Yolo County Supervisor

• Tom Schwedhelm, Vice Mayor, Santa Rosa

• Lisa Rosales, San Pablo PD Chief

• Martin Gonzalez, Director, Institute for Local

Government

• Patrice Chamberlain, Director, CA Summer

Meal Coalition

EXERCISE 1:

Current Community Challenges

1. Note one to two vexing challenges your community is

facing. Think beyond the typical challenges and be as

specific as possible. Describe why this challenge is

difficult. What is happening or not happening? How is it

impacting your community?

2. What current partnerships exist to address these

challenges?

3. Which challenge presents the best opportunity to form

a partnership?

Stretching Community Dollars:

An Overview of Partnerships

and Collaborations

Martin Gonzalez, Director, Institute for Local

Government

Stretching Community Dollars

• Local leaders grapple with a variety of community development and public health challenges as they craft and approve policies impacting children and families, including: – Healthy Eating-Active Living

– Violence Prevention

– Safety

• Local governments are harnessing partnerships and collaborations to effectively and efficiently deliver services and leverage existing human and financial resources.

The world that we’ve made as a

result of the level of thinking we

have done thus far creates

problems we cannot solve at the

same level of thinking which

created them.

~ Albert Einstein

Collaborative models

can look like…

Coordination Mergers Contracts

Creation of new entities

Cross jurisdictional/ cross county

Agreements (MOUs,

contracts)

Formation of a JPA

Consolidated districts/agencies

Opportunities/Benefits

• Reduces costs

• Creates efficiencies in service

delivery

• Produces innovative and creative solutions

• Creates “buy-in” and a sense of ownership of

the process and outcomes

• Strengthens the sense of culture and

community

Challenges/Costs

• Not a magic bullet

• Requires shared values, vision and outcomes,

and an openness to share community cultures

• Must get past the “politics”

• Can be helpful to hire a neutral facilitator

• Don’t shy away from conflict – some of the most

creative and innovative solutions are born from

conflict

What about the risk?

Make sure the opportunities and benefits

identified outweigh the challenges and

costs. The risk must be worth the reward.

When is the best time to

collaborate?

Who would you look to

collaborate with? • Inter-agency collaboration

• Intra-governmental collaboration

• Cross-sector collaboration

Context Matters

• What is happening with your partners?

• Examples: – Local Control Funding Formula (LCFF)/ Local Control

Accountability Plan (LCAP)

– Realignment

– Redevelopment

Pyramid of Collaboration

Source: Building Healthy Communities, CSBA

Information Exchange/

Relationship Building

• Understand the current environment

• Focus on getting to know each other, not

what you need from

each other

• Assess needs

• Brainstorm collaborative

solutions

Joint Projects

• “Low hanging fruit”

• Create a sense of accomplishment

• Identify contributions

• Develop planning documents

• Focus on what you agree on - compromise

Changing the Rules

• Change mindset – first response to a new

challenge/opportunity is to call partners

• Change policy

• Align funding streams

• Focus on evaluating the process of

collaboration, not just the joint project itself

Changing the Rules (cont.)

• Are your policies aligned to support the

vision of the collaborative?

• Is your budget designed to support the

objectives?

Systems Change

• Takes place overtime

• Sustained leadership /renew commitment

and shared vision

• Sustained and continuous learning

• Collective funding, staff, accountability

focused on goals and concerns

Systems Change (cont.)

• Has your county adopted a resolution in

support of the vision/objectives of the

collaborative?

• Is progress being made, being measured?

• Are accomplishments being recognized

and celebrated?

Keys to Success • YOUR leadership matters

• Relationships matter. Develop and nurture them with all stakeholders.

• Gather and lead a guiding coalition

• You’re the one with the authority and influence to gather the necessary resources

• Communicate and engage early and often

• Ensure that intentions of all partners are aligned

Keys to Success (cont.)

• Is the culture of your organization collaboration ready?

If not, get it there

• Identify the roles in the collaborative process and

determine where everyone fits in

• Respect the process. Collective impact that is

embedded into the community culture is created and

over time not overnight.

• Demonstrate civility

• As leaders, you are responsible for leading processes

and people through change in a way that creates

systemic and sustainable transformation

Collaborations for Health &

Safety: Successes & Benefits

• Oscar Villegas, Yolo County Supervisor

• Lisa Rosales, San Pablo PD Chief

• Patrice Chamberlain, Director, CA

Summer Meal Coalition

Collaborations for

Health & Safety:

Success and Benefits

Presented to: Institute for Local Government

Mayors and Council Members Executive Forum

By: Lisa G. Rosales, Chief of Police

June 24, 2016 CITY OF SAN PABLO

Role of the City Council

• Directing the enforcement of city ordinances*

• Ensure the delivery of public services*

• Appointing administrative personnel (City Manager and City Attorney)

• Make informed policy decisions based on public’s interest*

• Managing the city’s financial operations*

• Protecting the welfare of the city and its inhabitants*

• Providing Community Leadership and Partnerships through outreach*

o *Also role of the Chief of Police June 24, 2016 CITY OF SAN PABLO

Who Participates in the Collaborative Process?

1. Areas symbolize Roles and

Responsibilities in Common such as:

• Providing Community Leadership

• Directing Enforcement of City

Ordinances

• Managing the City’s Financial

Operations

• Deliver Public Services

• Green Area symbolizes “Our Community”

• Together as One “WE” Protect the

welfare of our community June 24, 2016 CITY OF SAN PABLO

Council City Manager

& City Staff

Chief of Police and All

Members of the PD

Who Should be Engaged in Public Decisions ?

June 24, 2016

CITY OF SAN PABLO

City Council

(& Sub-

Committees)

Community

(& Commissions)

City Manager

(& City Staff)

Transparency = Communication

and Accessibility

Public Trust = Community Engagement

Maintain a Collaborative Relationship

Over Time and Through Challenges

June 24, 2016

CITY OF SAN PABLO

Police Department

City Council

Community

City Manager

Lack Clarity = Lack of Respect

Mistrust = Public Scrutiny

How to Pursue Collaborative Opportunities?

• Wayne Gretzky Quote:

• A good hockey player plays where the puck is. A

great hockey player plays where the puck is going

to be.

• Collaboration in the form of shared:

• Services

• Staffing

• Joint Use

• Planning

• Yield Results greater than any one single entity

could do on their own June 24, 2016

CITY OF SAN PABLO

Yield Results Greater than any One Single Entity

Could do on Their Own • Public Safety

• Senior Services (Detectives)

• Youth Services (G.R.E.A.T. Program)

• Health Care

• Active Living (Participate in events)

• Economic Development (EDC participation)

• New Businesses (Proactive work)

• Awareness & Appreciation

• Rapport Building (CPA, Parent Project)

• 3 Part Procedural Justice Training)

What to do when starting and scaling Up a

Collaboration? • Information Exchange/Relationship Building

• Scouting

• Joint Projects

• Community Outreach

• Changing Rules

• Draft Day/Picks and trading; computer simulations

• Systems Change

• Knowledge of the rules

• Draft board; assessment of team

June 24, 2016

CITY OF SAN PABLO

Respectful and Supportive of Each Others Roles

while Still Accomplishing your own objective(s).

Successful Collaborations • Clarity prevails in leveraging and maximizing finite human and economic

resources

• Information Exchange/Relationship Building

• Town Hall Meetings and Community Events

• Public Safety sub-committee

• Meeting Prep = Success

• Invite to all PD events (Coffee with Cops, 1 yr. Anniversary, etc.)

• Joint Projects

• Congressman DeSaulnier’s Latino Leader Roundtable

• Emergency Preparedness, Crude Rail Oil Transport + FEMA

• NNO, All-American City Award

• Groundbreaking and Ribbon Cutting events

Successful Collaborations, continued

• Changing Rules

• City Council, City Staff, etc. seen as one entity

• Environment of Scrutiny

• Procedural Justice (Warrior vs Guardian)

• 3 part training grant from COPS office/University of Illinois

• Systems Change

• To avoid personal or city liability, city officials should gain a working knowledge of the laws that regulate city government. Whenever there is doubt about the validity of an action or procedure, city officials should consult their attorney. (City Attorney and Police Chief working ability)

• Problem Oriented Policing to Priority Oriented Policing

• Citizen Police Academy to Community Police Academy

June 24, 2016

CITY OF SAN PABLO

QUESTIONS ?

June 24, 2016

CITY OF SAN PABLO

Out-of-School Time:

The Right Time for Collaboration

Patrice Chamberlain

Director, California

Summer Meal

Coalition

Food Brings People Together

Food insecurity developmental, cognitive, behavioral, physical issues; negative impact on brain development

Harder for low-income families to make

ends meet in summer dif ficult choices

Lack of access to healthy food and safe places to play risk of childhood obesity

Summer learning loss widening achievement gap

Without access to positive activities…

What happens when school’s out?

USDA Summer Meal

Programs=stop the summer

nutrition gap

Free, healthy meals (breakfast,

lunch, snack, or supper) for kids

18 and under in low-income

neighborhoods

Meals available to all children –

No paperwork for families

Brings federal dollars to CA

communities

Built on community collaboration

USDA Summer Nutrition Programs

Partnership with California Library Association to establish public libraries as summer meal sites

Literacy and STEM, computer access, other library services

Generated community -wide collaborations with a range of agencies

Opportunities for community engagement

2013: 17 libraries 22,000 meals

2016: 130 libraries

Lunch @ the Library

Storytime with Congressman

DeSaulnier

Possibilities through Partnership

Schools, offices of education

Libraries

Community clinics, hospitals

Food banks

Park & Rec., other city agencies

Faith-based organizations

Local business

CBOs, social service agencies

YMCA’s, Boys & Girls Clubs

Universities, community

colleges

Local agriculture, farmers

Intergenerational connections

Youth volunteer opps/jobs

STE(A)M

Opportunities for City Leaders

City/Countywide outreach

campaign

Create high quality sites

Activities/programming

Youth jobs

“Adopt a Week”

Kick-offs /BBQs

National League of Cities grant

opportunity

Contact

Patrice Chamberlain Director, California Summer Meal Coalition Institute for Local Government 415.637.6815

pchamberlain@ca-ilg.org

SummerMealCoalition.org LunchAtTheLibrary.org

Stretching Community Dollars through Local and Regional

Leadership

Executive Forum with Institute for Local Government

June 24, 2016

Hyatt Regency, Monterey, CA

Oscar Villegas, Supervisor County of Yolo, District 1

(Representing West Sacramento and Clarksburg)

Reasons for

Collaboration

May Vary

Think about the goal but be prepared for concessions.

I’ve got it too, Omar…a strange feeling like

we’ve just been going in circles.

Recognize early that your partners in collaboration may have a very different understanding of the final goal to be achieved.

Just when you think you’ve got it all figured out – be prepared for the unexpected.

Thank you – You can reach me at the following: Oscar Villegas, District 1 Yolo County Board of Supervisor

• oscar.villegas@yolocounty.org

• (916) 375-6440

• 625 Court Street

Woodland, CA 95695

Your BIG Idea: Brainstorm

Over the next 5 minutes, please consider the

questions below. Based on the discussion and

presentations, is there an idea or project that

you want to develop a collaborative approach

1. What is the idea/project?

2. Who should be involved?

3. What is still needed?

4. What are my next steps?

City of Santa Rosa

Violence Prevention

Partnership

Tom Schwedhelm

Vice Mayor

Community Issue:

Rising number of gang related incidents

Who are the first people you call to

respond to the problem?

The Police!

Let’s look at root causes. Why do kids

join gangs?

• Sense of “Family”

• Need for food or money

• Protection

• Peer Pressure

• Family History

• Excitement

Are the Police the

most qualified to

deal with these

issues?

In 2003, the City of Santa Rosa realized

a couple of things:

• We can’t arrest our way out of the

problem

• Gang violence is a community-wide

issue that requires a community-wide

response

• Reducing the level of violence in our

community is a shared responsibility

In 2003, Mayor Sharon Wright formed

the Mayor’s Gang Task Force. It was

based on the City of San Jose model

• Policy Team (3 person leadership

team) collaborating with Policy

makers throughout the community

• Operations Team (City staff and

community service providers)

In 2004, the voters of Santa Rosa

passed (72%) Measure O – a quarter

cent sales tax for the next 20 years.

• 40% Police

• 40% Fire

• 20% Gang Prevention

Early Challenges

• Getting the right folks on the

bus in the right seats

• Identifying key metrics

• Building community support

Sustaining the Effort

• Electeds and staff changes

• Consistent messages

• Value to all

• The Great Recession

• Importance of Collaboration

Rebranding the Effort

• Mayor’s Gang Prevention

Task Force

• Violence Prevention

Partnership

The Rebranding included

expanding our scope by adopting

a public health approach

• An up-stream approach of

understanding the root causes

of violence

Safety is more than just crime

statistics

We now look at 17 indicators across four

main domains

• Economic Conditions

• Crime and Safety

• Family and Community Connectedness

• School Conditions

Policy Team was solicited to learn of

their areas of subject matter

expertise.

• Recruitment is now partially based

on the four domains

• More relevant for stakeholders

• Helps maintain the commitment to

the SRVPP

Embedding it in our culture

City Council presentation:

• Program Manager

• Chief Probation Officer

• School Superintendent

• Director of Health Services

• Asst. Director of Human

Services

Similar approach now being

applied to another complex

social issue:

• Homelessness

“It’s amazing what can be

accomplished if you do

not care who gets the

credit”

Harry S. Truman

Contact information:

Tom Schwedhelm

tschwedhelm@srcity.org

(707) 326-4495

Santa Rosa Violence Prevention

Partnership

www.thepartnershipsr.org

EXERCISE 2: Envisioning a More Collaborative Future

This section will provide an opportunity to have deeper

discussion in small groups. We will focus on a number of the

vexing community challenges identified this morning.

1. Pick a small group focusing on the topic area that is of most

interest to you.

2. Each group will explore and discuss their challenge using the

following questions.

3. Each group will have a few minutes at the end to report out the

most notable or interesting finding that came up in the group

discussion.

EXERCISE 2: Envisioning a More Collaborative Future

Questions to Explore in Your Small Group

• Is this issue ripe for collaboration? Consider the following criteria for

determining ‘ripeness’:

– Could most benefit from a regional approach

– Readiness of potential partners and leaders

– Presence of external levers such as local/state/federal funding initiatives

• What type of collaboration does the ripe issue need? Who are the potential

partners?

• What are the challenges to a collaboration?

• What benefits would your successful collaborative efforts have for your

community?

• What specific next steps can you take to realize these benefits?

• What role can you play as an elected city official?

Your BIG Idea: Sharing & Feedback

Over the next 10 minutes, revisit your original

big idea based on the presentations and

discussion from today as well as the questions

below.

1. Has your idea/project changed based on the

presentations and exercises today?

2. ASK A NEIGHBOR: What is your idea missing? How

can your idea be improved?

3. Next steps? 1 month? 6 months? 1 year?

4. What are key takeaways from today’s workshop?

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