statewide operational needs and technical resources assessment presented to the

Statewide Operational Needs and

Technical Resources Assessment

Presented to the Public Safety and Education Communications Governance Council

by theIdaho Statewide Interoperability Executive Council

November 18 2008

Needs Assessment Overview• Evaluation of 44 Counties, 3 Tribes, State Agencies

– Operations Environment– Communications Requirements– Interoperability Analysis– Communications Environment– Radio Site Information– Inventory & Projections– Improvements – Description of Problems

• Evaluation of 6 Districts– Interoperability Analysis

• Communications Requirements– Ease of Operation– Adequate Radio Coverage– Facilitate Interagency Cooperation:– Reliability– Cost– Project Schedule and Strategy– Federal Interoperability– Level 3 Moving to Level 5 Interoperability

Needs Assessment Overview

Usage - how often interoperable communications technologies are used

District 1District 2District 3District 5District 6

District 4Tribes

State Agencies

Interoperability – District Information

Needs Assessment Overview

Governance - common governing structure for solving interoperability issues

District 3District 5District 6

State AgenciesTribes

District 4District 1District 2

Interoperability – District Information

Needs Assessment Overview

Technology - data and voice

communications technology

700 M H z P25Ada County

Bannock CountyBingham County

(Includes using a 2nd Radio)District 1District 2District 3District 4District 5District 6

State AgenciesTribes

Interoperability – District InformationNeeds Assessment Overview

Standard Operating Procedures - formal written guidelines or instructions for

incident response

District 1District 3District 4District 5

District 2District 6

State Agencies

Tribes

Interoperability – District InformationNeeds Assessment Overview

Design Overview• Alternatives:

• Alternative 1 – 700 MHz / VHF Overlay Statewide– 700 MHz and VHF by Area in the State– 700 MHz and VHF by County– 700 MHz and VHF by Agency-Discipline

• Alternative 2 – 700 MHz Statewide– County, District, Region Interoperability– VHF Federal Interoperability– Ongoing VHF Operations

Design Overview• Recommendation : Statewide 700 MHz System, is the

most viable architecture for meeting the shared system project objectives.– Unified shared systems statewide for ease of operation– Interoperability– Coverage– Reliability– Emergency access– Ability to support new technologies– System operational transparency – Commonality of equipment

• Implementation Phases

– Phase 0 – Implementation Planning

– Phase 1 – Master Sites and Backbone Support

– Phase 2 – Regional Build-out

– Phase 3 – Completion Phase

Design Overview

• Phase 0 – Implementation Planning– Assemble and Fund Project Management Teams:

• Develop Project Schedules• Develop Governance, Site Sharing and MOUs• Fine Tune Implementation Sequence based on

Implementation Priorities• Structure and Issue Phase 1 RFPs

– Install the Funded 700 MHz Sites– Upgrade Supporting Microwave– Upgrade Affected Dispatch Centers

Design Overview

Project Management Teams

• Phase 1 – Master Sites and Backbone Support– Add switching centers in Pocatello, Coeur d’Alene

– Shift existing 700 MHz systems in Region 1 and 3 to new switches

– Complete Dispatch Center Connectivity

– Equip selected State Agencies with 700 MHz Subscriber Equipment

– Project Management Team: • Develop migration plans for complete

agencies/counties

• Refine plans – lessons learned

Design Overview

• Phase 2 – Regional Build-out– Project Management Team:

• Develop governance and user agreements

• Refine plans – lessons learned

• Identify narrowband at-risk counties

• Refine schedule

– Implement Phase 2 counties and sites

– Equip and cut over appropriate agencies, counties, state agencies

Design Overview

• Phase 3 – Completion Phase– Project Management Team:

• Develop governance and user agreements

• Refine plans – lessons learned

• Refine schedule

– Implement remaining counties and sites

– Equip and cut over appropriate agencies, counties, state agencies

Design Overview

Design/Build SOW Overview

• Based on the Design• Provides visibility into the entire Statewide System• References the Needs Assessment Report and

Design• Scalable for multi-use phased procurement• Tailored for incremental purchases• Multi-vendor competitive procurement

Design/Build SOW Overview• Project Execution Content:

– Radio-useful Terms and Conditions– Project Execution Plan– Proposal Evaluation Criteria– Milestone Inspections– Training Needs– Coverage Testing– Acceptance Testing and Burn-in– Support and Maintenance – Subcontractor (radio shop) qualifications– Cut over plans and acceptance criteria

Design/Build SOW Overview• Material Content:

– Radio infrastructure– Microwave systems– Dispatch Equipment– Power Systems– User Equipment Features– Physical Construction Standards– P25 Standards– Environmental Standards– Grounding Spec

Questions