spectrum standards: update

SPECTRUM Compliance

Procedures

• Pre-entry• Object entry• Loans in• Acquisition• Inventory control• Location and

movement control• Transport• Cataloguing

• Object condition• checking and

technical assessment• Conservation and• collections care• Risk management• Insurance and

indemnity management

Procedures

• Valuation control• Audit• Rights management• Use of collections• Object exit• Loans out• Loss and damage• Deaccession and

disposal

• Retrospective documentation

Scope and presentation

• How do we clarify the scope of SPECTRUM and its different elements?

• What is mandatory; what is it guidance?• What should/should not be in SPECTRUM?• How does SPECTRUM relate to other

standards?• Can we change the presentation to make

SPECTRUM more user-friendly?

Digital asset management

• How should SPECTRUM 5.0 take into account digital asset management?

• Should we bring back the Reproductionprocedure?

• What useful things from SPECTRUM DAM can be brought into the main standard?

• How can we improve the Rights management procedure?

Use of collections

• Is it a procedure? If not what is it?• Are there scenarios for the use of collections

that are not covered by SPECTRUM?• Should it be split into more than one (as before),

Reproduction, and Exhibitions and displays? • How do we capture information and text created

when using collections, and link back to collections records?

Collections review

• Should there be a new procedure for this activity?

• How can we integrate existing good practice in non-SPECTRUM resources such as Reviewing Significance, Revisiting Collections?

Retrospective documentation

• Is this a procedure?• How can we help museums get ‘quick wins’ at

collections level?• What is missing from the guidance?

SPECTRUM 5.0 timetable

• June – July: Working group online meetings• September: Draft SPECTRUM 5.0 circulated• October – November: Consultation on the draft• March 2017: Publication of SPECTRUM 5.0• 2017-18: Outreach activity to explain changes• 2017-19: Transitional period for SPECTRUM

Compliant systems